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Program Coordinator (Psychology)

Job Details

Job no: 520575
Position Type: Staff Part Time
Campus: UMass Boston
Department: Psychology
Pay Grade: 30
Date opened: 18 Sep 2023 Eastern Daylight Time
Applications close: 09 Oct 2023 Eastern Daylight Time

General Summary:

The Program Coordinator will serve the Departments of Psychology, within the College of Liberal Arts, in the administration of a graduate program and program spending. The incumbent will assist the Graduate Program Director of the Psychology Department’s Developmental and Brain Sciences (DBS) PhD Program with student recruitment, program marketing, student assistantship and other employment contracts, and program purchasing.

Examples of Duties:

  • Prepare and manage the General Operating Fund for the DBS program; responsible for all program-related purchases, including purchases relevant to graduate program needs and manage all program procurements through the university ProCard; maintain ProCard log and reconcile all purchases; responsible for general advertising and recruitment expenses, as well as administrative and/or program forms as needed.
  • Coordinate the recruitment and admissions process for new students; communicate with and coordinate advertising on national and international listservs and websites for organizations of relevance to interests to the expertise of program faculty; respond to student inquiries, distribute requested materials and assist students with questions about the application process; notify applicants of their admissions acceptance or rejection.
  • Assist graduate students with all questions regarding program and university policies and procedures, having courses transferred/replaced/waived, administrative items needed for graduation, teaching assistantship requirements, and similar items.
  • Schedule, organize logistics and advertise program activities related to admissions and student milestone events (research/dissertation presentations/defenses, and orientation); maintain graduate program alumni relations and correspondence.
  • Prepare and manage, in consultation with the department’s graduate program directors (GPDs), all student stipend contracts in compliance with the graduate employee union and University policies; maintain program and student data and provide data upon request to GPDs for periodic and annual reports of program activity for departmental, college and university-wide distribution.
  • Assist the GPDs and individual faculty with web page design, updating of content and general website maintenance.
  • Prepare and maintain periodic and annual reports of program activity for distribution.
  • Independently arrange critical student recruitment events at national conferences and organize student applicant interview days on campus; arrange for hotel and transportation needs of applicants as well as meeting and interview schedules and lunch and dinner arrangements for the group.
  • Independently arrange annual orientation for new students, including introducing them to the program, department and campus; arrange for breakfast, lunch and orientation activities and events.
  • Inform graduate students about planned course offerings within the DBS Program, as well as opportunities in related programs such as Biology; assist students with the guidelines and forms necessary to obtain credit for courses taken outside the department or University.
  • Attend, record and keep minutes for monthly program meetings.
  • Assemble evaluation surveys for all DBS courses and distribute to students to complete each semester; compile results, analyze data and create a summary sheet for the Department Chair and GPD to review; maintain a complete history of DBS course evaluations; upon request, provide specific evaluation results and comparison summaries for specific faculty for various needs.
  • Oversee the qualifying exams process each year; collect all exams from students and assign them to faculty to grade; compile feedback from all faculty into one document per student and release grades and feedback to students.
  • Perform other duties as assigned.
  • Qualifications:

    Bachelor’s Degree and a minimum of three-five (3-5) years of professional work experience in an academic or equivalent departmental setting, which must have included one year of financial management experience, is required.

    Preferred Qualifications:

  • Familiarity with and experience with internal grant submissions and human resources work is preferred.
  • Familiarity and experience with regulations and submissions to the human-subject (IRB) and Institutional Animal Care and Use Committee (IACUC) and with environmental health and safety and human resources is preferred.
  • Knowledge, Skills and Abilities:

  • Knowledge and advanced skill in the use of Microsoft Office, as well as other administrative systems including Google docs, Adobe Acrobat, and PeopleSoft.
  • Ability to work independently and with other central administrative units of the college and university.
  • Ability to understand and apply university policies and procedures.
  • Ability to maintain accurate records and to prepare summary reports.
  • Ability to be flexible and meet changing demands.
  • Strong oral and written communication skills.
  • Strong financial management skills.
  • Strong organizational skills.
  • Strong commitment to customer service.
  • Application Instructions:

    Please apply online with your resume, cover letter and list of three professional references.

    Review of candidates will begin following the application closing date.

    Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

    Salary Ranges for the appropriate Pay Grade can be found at the following link:

    Grade: 30

    Salary Ranges

    This is an exempt union position.

    All official salary offers must be approved by Human Resources.

    UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the ADA/504 Coordinator Andrea Haas or 617-287-5148.

    Applications close: 09 Oct 2023 Eastern Daylight Time


    Working at University of Massachusetts Boston

    The University of Massachusetts Boston is nationally recognized as a model of excellence for urban public universities. The scenic waterfront campus is located next to the John F. Kennedy Library, with easy access to downtown Boston. 

    The second-largest campus in the UMass system, UMass Boston combines a small-college experience with the vast resources of a major research university. With a 16:1 student-to-faculty ratio, students easily interact with professors because most teaching occurs in small class sizes. Ninety-three percent of full-time faculty hold the highest degree in their fields.

    UMass Boston’s academic excellence is reflected by a growing student body of nearly 16,000 undergraduate and graduate students. The university’s eight colleges offer more than 100 undergraduate programs and 50 graduate programs. The University Honors Program serves 300 students who thrive on intellectual challenge. Enriched courses probe more deeply into theory or venture further into application.

    UMass Boston’s diverse student body provides a global context for student learning, and its location in a major U.S. city provides connections to employers in industries such as finance, health care, technology, service, and education, offering students opportunities to gain valuable in-school experience via internships, clinicals, and other career-related placements.

    More than 100 student organizations — including clubs, literary magazines, newspaperradio stationart gallery, and 16 NCAA Division III sports teams — offer a rich campus life. Students live throughout Greater Boston and in apartment communities just steps from the campus, and enjoy the rich amenities, cultural attractions, and educational opportunities that make the city the biggest and best college town in the nation.

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