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Administrative Assistant

Fielding Graduate University

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Job Details

 Administrative Assistant, Academic Operations, Office of the Provost

Reports to: Director of Academic Operations & Finance 

Position: Temporary, Full-Time

Location: Remote

FLSA Status: Non-Exempt

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the university reasonably expects to pay for this position is $20-$21 per hour

Full Salary Range: The full salary range for the position is $20-$21 per hour.


Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the university.


Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. To apply for this position

Online Application Link:


Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 150 faculty members residing throughout the United States and internationally. Please visit our website at to learn more. 


We are seeking an Administrative Assistant, Academic Operations (Temporary) to work remotely on a full-time 37.5-hour per week basis.



The Administrative Assistant Academic Operations provides administrative support for academic program leaders and the Academic Operations team, and occasional support for other academic offices. The position will be tasked with supporting the day-to-day administrative and operational needs of academic program directors which may include activities such as coordinating meeting logistics, taking minutes, managing files, and facilitating communications between program leaders and administrative offices or faculty. The position will also provide support for expense processing and the preparation of the academic budget. 



Bachelor’s degree preferred


EXPERIENCE: (Amount and kind) 

  • Experience as an administrative assistant, executive assistant, or project coordinator preferred
  • Experience in education administration preferred
  • Experience supporting virtual meetings preferred
  • Basic skills in Excel, Word, OneNote, PowerPoint, Outlook
  • Basic skills in project management
  • Strong customer service orientation
  • Able to take initiative, exercising prudent judgement, and support the success of a team
  • Able to be precise, thorough, and detail oriented and to think analytically and creatively
  • Able to collaborate effectively via e-mail communication and virtual meetings


    Improving diversity, equity and inclusion is an active process that requires continuous commitment to promote collaborative learning and change through attracting, retaining, graduating, and honoring a more diverse population of students, faculty, staff, alumni, and community friends. Fielding’s commitment to social and ecological justice is part of our explicit commitment to understanding, analyzing, and acting to reduce inequality, oppression, and social stratification, recognizing the linkages between economic, social, racial and ecological justice. The University strives to ensure that the values of DEI are embodied in all academic programs and course content, and also in faculty, staff and student performance and assessment. We challenge our community to think boldly and take specific actions that are realistic and measurable. By working here, you join a diverse and vibrant community that advances Fielding’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.


    Thank you for considering employment with Fielding Graduate University. Our employees are among our most valued resources, and we are committed to maintaining a diverse and inclusive workforce comprised of talented, qualified, and hardworking individuals. We strive to take good care of our employees and their families with excellent benefits, and to provide a stimulating and supportive work environment with opportunities for professional growth and advancement.


    Application Instructions

    Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a username and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive confirmation of receipt via email.


    If you would like guidance on how to write a cover letter, please click the link below.  



    Fielding Graduate University is committed to inclusive excellence and encourages diversity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome individuals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, veteran status – and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.


    Online Application Link:



    Fielding Graduate University is a leading provider of knowledge, new practices, and graduate-level learning in the fields of clinical and media psychology, organizational development, and educational leadership. A nonprofit, accredited university, Fielding is headquartered in Santa Barbara, California, where it was founded in 1974. Its distributed community of scholar-practitioners is dedicated to lifelong learning; social justice and change; and innovation and advancement for individuals, organizations, communities, and society.fielding_graduate_university1.jpg

    Fielding is the best choice for self-directed adults who want a distributed graduate learning experience in the academic and professional fields represented within the university’s three schools. Its depth of contributions and resources in those fields attract committed, full-time faculty members who develop deep mentoring relationships with their students. The result is a collaborative learning experience that elicits creative solutions and enlightened practice.

    Faculty members throughout the university are dedicated, distinguished scholars and educators who collegially create an academic environment that produces results of the highest caliber. They are committed to student learning and to making a difference in the world through their professional and scholarly contributions and those of Fielding’s students and alumni.

    Distinguishing characteristics of the university include being the only distributed learning PhD program in clinical psychology that is accredited by the American Psychological Association (APA), offering the only media psychology doctoral degree program in the world, earning recognition from the Carnegie Foundation as one of America’s only graduate institutions dedicated to community engagement, and being the first university in California to offer a master’s degree concentration in Charter School Leadership.

    Employment at Fielding

    Fielding provides students with a rigorous academic experience characterized by excellence, innovation and accessibility; our employees make that possible.

    Working at Fielding enables you to:fielding_graduate_university2.jpg

    • Surround yourself with others who appreciate and value transformative education.
    • Perform meaningful work with a diverse group of individuals in a community of learners where everyone makes a difference.
    • Thrive in a collaborative environment that encourages professional development.

    Fielding Graduate University's administrative offices are located in beautiful Santa Barbara, California. Faculty reside throughout North America and serve students who live and work around the world.

    Fielding Graduate University is committed to social justice and diversity and encourages individuals from historically underrepresented groups to apply.


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