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Open Records Program Coordinator

The University of Kansas
University of Kansas Lawrence Campus

Job Details

Position OverviewThe University of Kansas Open Records Coordinator manages the University’s compliance with the Kansas Open Records Act (KORA). This position provides guidance and expertise to University constituents concerning all aspects of the KORA process for the University of Kansas Lawrence and all reporting campus locations, the KU Edwards Campus and KU Medical Center. This position reports to an Associate General Counsel. The successful incumbent will have experience in working with sensitive/confidential information in a timeline driven environment where organizational skills are critical.

In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 8 hours of sick leave earned every month, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! The University actively encourages applications from members of underrepresented groups.
Job Description70% Performs all aspects of the University’s KORA request and response process;
  1. Promptly intakes, logs, calendars, reviews, tracks, and responds to records request within all statutory deadlines. Evaluates requests to determine if clarification or narrowing of scope is needed;
  2. Collaborates with all University units and departments to gather documents in response to KORA requests and provides unit liaisons guidance with record collection questions and time management;
  3. Determines and prepares cost estimates and prepares written communication to the requester in a timely manner. Manages receipt of payments and assists with the processing of deposits generated by open records requests;
  4. Compiles, reviews, and releases public records from various University units and departments after payment is received. Coordinates with assigned attorney on complex matter to ensure that responses comply with legal requirements;
  5. Conducts research and analysis on various KORA topics including the application of exemptions;
  6. Redacts or exempts confidential information from public records where protected by federal or state law;15% Provides guidance, education, and consultation to University constituents and stakeholders regarding compliance with state and federal public records regulations;
15% Provides guidance, education, and consultation to University constituents and stakeholders regarding compliance with state and federal public records regulations;

5% Evaluates and maintains statistical data and trends necessary for annual reporting;

5% Facilitates and participates in the development and execution of University policy and objectives concerning public records;

5% Performs miscellaneous job-related duties as assigned.Position Requirements
  1. Knowledge of state and federal laws concerning the management and disclosure of public records;
  2. Knowledge and skill in interpreting, applying, and explaining applicable processes, laws, rules, and regulations;
  3. Ability to use independent judgment and manage confidential information;
  4. Strong attention to detail, organization, and time-management;
  5. Ability to track and consistently meet deadlines;
  6. Skilled in prioritizing and completing multiple tasks of varying complexity and urgency in a timely and efficient manner;
  7. Ability to work independently and as part of a team;
  8. Exemplary communication skills;
  9. Ability to work with effectively with a wide range of constituencies in a diverse community; and
  10. Ability to cultivate collaborative relationships throughout the University.

Required Qualifications
  1. Bachelor’s degree and a minimum of five years of administrative experience in a law firm, office, higher education, or government entity;
  2. Exemplary written and verbal communication skills as demonstrated by application materials and/or previous work history;
  3. Experience in a high-volume office with competing deadlines; and
  4. Ability to work as part of a team and collaborate with various levels of staff, faculty, and administrative leaders.
Preferred Qualifications
  1. Policy management experience in developing, maintaining and/or cataloging information;
  2. Three years of experience in public records management;
  3. Experience in maintaining and updating websites and related materials;
  4. Experience working as a litigation assistant/paralegal; and
  5. Experience working in higher education and/or public affairs.
Additional Candidate InstructionsA complete application includes:
  1. A current CV or resume
  2. A cover letter addressing how the required and preferred qualifications are met.
  3. Contact information for three professional references.
Application review begins Thursday, September 21st and will continue until a qualified pool of applicants is identified.
Contact Information to ApplicantsLori Haaga
Director of Legal Administration
lhaaga@ku.eduAdvertised Salary Range$55,000-$62,000Work ScheduleM-F, 40 hours
Strong Hall
1450 Jayhawk BoulevardApplication Review BeginsThursday September 21, 2023Anticipated Start DateMonday October 9, 2023Apply to Job


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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