Description

The Human Resource Generalist will serve as the lead person in all hiring activities related to Administration, Staff, Faculty, and Coaches. This position provides excellent customer service to prospective employees and anyone in or in contact with the Jackson College community. This position requires a strong team-approach to daily activities, ability to juggle and prioritize projects and the ability to adapt to the constant development of new approaches.

Essential Functions

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Confers with hiring managers to identify personnel needs, job specifications, job duties, qualifications, and skills. Determines qualifying questions for job postings to screen for qualified applicants who meet position’s minimum requirements.

· Acts as the department expert on NEOGOV Insight and OHC modules. Takes the lead role for updates and maintenance on the system.

· Utilizes NEOGOV functionality to develop and prepare job postings. Also refers candidates to hiring committees and completes the hiring process through the step of referring the new hire to the On-Board module for the next step.

· Develops recruitment strategies to attract applicants to fill specific job openings. Writes and places job advertising in various media including the internet

· Coordinate hiring process with hiring managers, including coordination of search committees, schedule interviews, completes reference, background, and motor vehicle checks when applicable.

· Assemble and maintain material for each position, when filled, to be archived for possible FOIA needs.

· Manage the New Employee Orientation (NEO) process. Coordinate logistics, scheduling, and follow-up with new employees to ensure they are oriented to the JC community/culture and feel welcomed as they begin their employment, including managing the mentoring programs and mentors.

· Administer Employee Tuition Waiver program including tracking and accruals for all employees (Adjunct, Coaches, Faculty, Staff and Admin).

· Maintain the seniority list for both full and part-time Classified/Tech employees per the contract requirements.

· Utilize Microsoft programs, HR Software, Colleague, and WEBI to collect data and prepare reports as needed.

· Maintain updated tracking of open positions.

· Assist other department employees with tasks during high workload times.

· Cross train with other HR team members to provide back-up support during peak times and absences.

· Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.

· Assists with New Employee Orientation week on a monthly basis, including driving, providing presentations, back-up during absences and tours.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

CONTACTS AND PURPOSE OF CONTACTS

Internal: Frequent contact with staff members in the same department and other departments in an information sharing, service provider and problem-solving capacity.

External: Contact with candidates for employment, advertising agencies, local and national media.

Minimum Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor's degree (BA) from four-year college or university; or two to four years personnel related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

Minimum

• Experience with Human Resources practices

• Ability to maintain strict confidentiality and accuracy when handling sensitive information, records and reports

• Contract compliance, records management tracking, and reporting experience

• Excellent interpersonal skills and strong organizational skills. Ability to manage several projects at once

• Proficient in Microsoft Office, Outlook, Excel, PowerPoint and Database management

• Proficient in the use of Zoom and Microsoft Teams for scheduling virtual meetings

• Demonstrated success in a customer service environment

Preferred

• Office management principles and practices.

Experience in recruiting and HRIS database usage
• Work as a team in an open office setting.

• Ability to adapt to changes in work environment, manage competing demands and deal with frequent changes, interruptions, or unexpected events

• Excellent interpersonal, writing, and communication skills and strong organizational skills.

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Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

“This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Supplemental Information

Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.

Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.

The Jackson College Nepotism policy prohibits the hiring of direct relatives of current employees or members of the Board of Trustees including spouse, domestic partner, child, stepchild, parent, stepparent, aunt, uncle, niece/nephew, grandparent, grandchild. This policy applies to all full and part-time employees except for student workers, tutors, temporary employees and adjunct faculty.

It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.

When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.

The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position.

Final candidates will be subject to a criminal background as part of the employment process.

If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.

Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.

A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.

Applicants have rights under Federal employment laws. Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.