Coordinate schedules for clinical and practicums through the healthcare Maricopa consortium or facilities and follow through with internal student compliance scheduling for healthcare clinical and practicum experiences. Develop internal procedures for smooth transition of processes related to obtaining clinical sites, obtaining approval through the facilities for clinical and practicum rotations, and uploading of required documents to databases such as My Clinical Exchange (MCE) or other platforms. Provide updated information to clinical facilities to renew contract agreements for all Allied Health and Nursing sites while working with legal and business affairs to sign for the college. Collect current contracts and make them available for all accredited programs.
- Coordinate with Directors needs for clinical/practicum rotations for fall, spring, and summer semesters for Allied Health and Nursing programs. Enter rotations into the consortium scheduling platform and work with other colleges in resolution to obtain clinical/practicum permanent rotations in conjunction with Directors of programs. Attend Maricopa Consortium meetings and stay abreast of changes to the process.
- Once clinical sites approve rotations, enter students' names and faculty information into correct rotation. Work with students and faculty to meet compliance standards of clinical/practicum sites including background checks and drug testing and in some cases fingerprint clearance card.
- Continuously monitor students and faculty compliance with partner sites outside of consortium and per affiliation agreements.
- Track affiliation agreements to determine dates of expiration and reach out to affiliation liaison at least one month ahead of expiration to start the process to renew the agreement. Work with legal to make sure that wording is correct and send to liaison to sign. Once signed, send documents to internal personnel for signature and then file. Communicate the updated contract information to the Allied Health and Nursing directors.
- Support all programs with updated information on all affiliation agreements and place them in designated database for review.
May perform other duties commensurate with the functions and level of the position to include the recruitment and retention of students.
Associate degree or higher and/or experience in organizing, scheduling, and student compliance monitoring for clinical/practicum rotations. Experience in creating and tracking affiliation agreements for college healthcare programs. Healthcare personnel with background in scheduling, organizing, and compliance monitoring may also apply.
Associate degree - or - Professional Level certification - or - Demonstrated Knowledge, Skills and Abilities (KSA).
EXPERIENCE: Two (2) years related experience
Application deadline: 8/21/2023
Knowledge, Skills, & Abilities
• Ability to maintain cooperative working relationships with CAC staff, faculty, administrators, and the community/public.
• Effective communication and interpersonal skills as applied to interactions with CAC staff, faculty, and community/public.
• Understanding of the Academic Cycle.
• Knowledge of campus processes, policies, and procedures.
• Knowledge of the workflow processes for events and escalation procedures.
• Knowledge and skill in managing project and departmental budgets.
• Ability to operate a variety of computer systems including but not limited to Word, Excel, My Clinical Exchange, Complio, and other computer software programs required for position.
• Ability to work independently and as a member of a team.
• Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.
• Strong organizational skills.
• Ability to meet deadlines.
• Skill in gathering, compiling, and presenting information in oral and/or written form.
Duties require little physical effort in working with light (up to 10lbs), easy to handle materials. Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting, and repetitive motion.
Important Level Interpersonal Skills: Position engages in or requires some or all of the following: Alternative or combined human relations skills in understanding other people and influencing their behavior in order to achieve job objectives; Must have skills of persuasiveness or assertiveness, as well as sensitivity to other person's point of view in order to influence their behavior, change an opinion, or turn a situation around; Provides direction, consultation, and/or training; Deals with confidential information; Has moderate level of contact with students, staff, and/or the public.
Job is performed in general office or comparable working area with many frequent distractions such as noise, interruptions or congested and occasionally confined work area with exposure to disagreeable elements.
CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti?discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex (including sex assigned at birth, pregnancy, sexual orientation, and gender identity or expression), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 480?677?7853 or email@example.com; Section 504/ADA Coordinator at 520?494?5409 or firstname.lastname@example.org or Talent Development at Talent.Development@centralaz.edu.