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Academic Administrative Assistant - English Department

Denison University
Granville, OH

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Job Details

Position Type:

Support Staff

Classification Title:

Administrative Staff

Position Title:

Academic Administrative Assistant - English Department

Position Number:


Pay Grade Level:



English Department

Posting Number:

S 121301228

Full or Part Time:

Full Time

Number of Months:




Work Schedule:

Be present/available in the department’s main office during normal class hours (8:30a-4:30p weekdays) when the college is in session, with additional work hours in support of the Reynolds Young Writers Workshop determined in consultation with the Workshop Director. Additional work hours when classes are not in session (e.g. special events, semester breaks, and summer) are determined in consultation with the department chair.

Basic Function:

Provides general administrative support to the English Department, working closely with the department chair to ensure the smooth functioning of the department. Acts as a primary point of contact for the department, maintains records, and provides general office and administrative support to faculty members. Assists department chair with annual budgets and provides support for events, including the Beck Series, the Dr. Nan Nowik Writer-in-Residence program, and the Reynolds Young Writers Workshop. May supervise student office workers as well.

Essential Job Functions:

1. Serves as first point of contact for students and the public. Keeps track of faculty member contact information, schedules, and office hours. Purchases and maintains office and course supplies and ensures that the department office is kept organized and tidy. Coordinates maintenance work orders for Facilities Services. Collects and distributes department mail and package deliveries. Prepares handouts for visitors. Hires and supervises student office workers, as required.

2. Organizes and maintains all English Department records and files, as required by college policies, including coordinating the shredding of sensitive materials. Updates major/minor and course enrollment data, email distribution lists, alumni records, class schedule, and course catalogue listings. Works with the Department Chair and UComm to update department webpages. Enters governance proposals into the PROM system. Helps prepare and submit each semester’s course schedule and room preferences to the Registrar.

3. Provides support for departmental events, including securing space, coordinating publicity, and organizing catering. Makes travel arrangements, creates itineraries, prepares contracts, and submits requests for payment and reimbursement for all visitors (e.g., guest writers, job candidates, etc.). Creates basic promotional materials for all department events. Maintains department calendars and submits events to college calendars.

4. Provides administrative support to English Department faculty members, including helping to prepare and copy course materials and place book orders. Prepares office space for new faculty, maintains professional memberships, and provides logistical support for faculty professional development travel.

5. Processes (via e-Procurement) all requisitions, invoices, requests for payment, and reimbursements. Helps department chair prepare and submit annual operating budget, capital budget, and personnel requests. Monitors, reconciles, and/or moves funds within budget accounts, as required. Maintains spending records and verifies against budget for accuracy.

6. Provides academic-year administrative and logistical support for the Reynolds Young Writers Workshop, including serving as a point of contact for the camp; coordinating marketing and publicity, sending out admission notifications, and managing student enrollment; preparing staff contracts, requests for payment, and travel logistics; ordering supplies, reserving rooms and vans, and coordinating with Conference Services; and assisting the Workshop Director with other tasks, as needed.

7. Performs other duties as assigned. This serves as a general outline to illustrate the type of work and qualifications that characterize the job. The statements in this job description are not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of the job.

Minimum Qualifications:

High school degree or equivalent required, with two to three years of relevant experience required.

  • Excellent communication skills (both written and verbal).
  • Strong interpersonal and organizational skills.
  • Ability to be flexible and multitask and work with minimal supervision.
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Forms) and Microsoft Office (Word, Excel Powerpoint).
  • Ability to stay informed of and adapt to changes in college policies, procedures, and software.

Preferred Qualifications:

Associate Degree in Business Administration, Office Administration, or related field. Experience working in a college environment. Relevant experience can be substituted for education.

Physical Demands:

Office environment. No specific or unusual physical or environmental demands, except some light lifting to move/organize supplies. May also occasionally assist faculty in rearranging class/meeting rooms as needed.


James Weaver

Contact Email:

Open Date:


Open Until Filled:


Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide ( Denison University is an Equal Opportunity Employer.


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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