DIRECTOR OF COLLEGE FISCAL SERVICES

San Jose/Evergreen Community College District

Close/First Review Date: 07/23/2023

Campus Location: San Jose City College

Position Description:
POSITION SUMMARY

The Director of College Fiscal Services reports to the Vice President of Administrative Services at San Jose City College. This is a full time, 12 months per year, classified management position.

POSITION PURPOSE

Under administrative direction of the Vice President of Administrative Services or assigned supervisor, the Director of College Fiscal Services provides accounting and financial reporting expertise to the college and ensures compliance with all applicable Federal, State and College regulations and policies. The Director of College Fiscal Services manages the operations and staff of the Business Services Office. The individual is responsible for overall management of accounting operations, including general ledger, accounts payable, non-student accounts receivable, financial reporting, and auxiliary services accounting

NATURE AND SCOPE

This position serves as principal liaison for the Vice President of Administrative Services and the leadership of the college in the management of the college budget and completion of a wide variety of required reports. The incumbent oversees the college's accounting, budgeting and finance functions, and personally performs a variety of responsible professional accounting work within a robust technology based ERP system.

DUTIES and RESPONSIBILITIES

1. Provide leadership for all financial operations of the college which includes the design of systems, preparation/presentation of financial reports and budgets, preparation of documents for annual audits, monitoring of revenues and expenditures, conducting financial analyses and development of internal controls.

2. Provide leadership in the use of technology to achieve administrative efficiencies.

3. In consultation with Vice President of Administrative Services and appropriate budgetary units, prepare annual budget for the college and establish control program and systems to assure compliance with allocations. Prepare revisions to the budget as required.

4. Develop and provide periodic budget reports and financial projections to management staff.

5. Recommend and monitor achievement of the appropriate reserve levels within the budget to address long-term needs and year-to-year carryover.

6. Provide supervisory support for the Vice President on functions related to strategic planning and participatory governance.

7. Formulate campus business policies ensuring compliance with applicable laws and regulations, and district internal accounting/fiscal reporting procedures.

8. Oversee all campus detailed accounts and records involving the collection of college funds and bursar activities; secure cash collecting and reconciliation system.

9. Coordinate and ensure accurate and timely production of general ledger, accounting and budget reports, prompt payment of invoices and issuance of statements for accounts receivable.

10. Provide training and technical expertise to administrators, faculty, and staff for budget development and assist in resolving issues and conflicts on expenditures and budget.

11. Advise campus community of changes to business office rules.

12. Serve as the primary fiscal resource person for college management of grants agreements and other external financial and service relationships.

13. Conduct special financial research or analytical studies to assist administrators in the formulation and planning of new or revised programs.

14. Review and approve campus purchase requisitions and requests for checks, warrants, claims and reimbursement for expenses.

15. Ensure compliance with generally accepted accounting principles (GAAP) in executing, analyzing, verifying, and reporting transactions of a fiscal nature.

16. Perform review of the college Business Services Office's operations and processes, implement performance improvements, and improve financial operational efficiency and effectiveness between the college and district.

17. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel and discipline personnel according to established policies and procedures.

18. Perform other duties as assigned.

EMPLOYMENT STANDARDS

Knowledge of:

1. Accounting, auditing, budgeting, and cash management as applied to California community colleges.

2. Theory and practices of public finance and business administration.

3. Financial systems and methods of budget development, tracking, and monitoring.

4. Basic research and analytical methods.

5. Principles, practices and terminology used in complex financial and statistical recordkeeping.

6. Pertinent federal, state and local laws, codes and regulations.

7. Principles of supervision, training and performance evaluation.

Skills and Abilities:

1. Planning, organizing, and managing the effective operations of a community college business office.

2. Using software for computer based accounting, budget and data systems.

3. Preparing clear and accurate financial reports and statements.

4. Communicating clearly and concisely, both orally and in writing.

5. Establishing and maintaining effective working relationships with those contacted in the course of work.

6. Scheduling, supervising, assigning and reviewing work; training, guiding, appraising and counseling employees.

7. Interpreting and applying District or applicable policies and procedures.

8. Presenting solutions to management level with confidence and effectiveness.

9. Work independently with little direction.

Required Qualifications:
EDUCATION AND EXPERIENCE

1. Bachelor’s degree from an accredited institution in accounting, finance, business administration or related field.

2. Two years increasingly responsible experience in accounting and budgets and supervision of employees.

Desired Qualifications:
Preferred Qualifications

1. Bilingual abilities, desirable.

2. Previous supervisory and community college experience.

3. Proficiency in the use of spread sheet and software applications in an integrated accounting system.

District’s Diversity Requirements

Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.

Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

Salary Range:
$134,732- $163,766 Annual Salary (Range M25: Management 2022-2023). Salary Schedule. Starting salary placement is generally at Step 1.

Benefits:
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Manager and Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.

To be considered for this position please visit our web site and apply on line at the following link: https://sjeccd.peopleadmin.com/

About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% – AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.







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