The Coordinator of Academic Services creates and maintains the course schedule, room schedule, and course catalogue for the School of Music. Additionally, this position manages all student records, databases, course enrollment, course listings, and related analysis across these areas in the College Office. Reports to the Associate Director of Advising and Scheduling.
What You'll Do:
What You'll Need:
- Creates and maintains the course schedule and related data, room schedule, and class schedule for the School of Music, exercising judgement and making regular decisions about locations and what courses can / cannot run concurrently, ensuring that curricular conflicts are minimized and degree progress is maximized. Attend University Course Scheduler meetings.
- Processes enrollment and maintains all student records (course registration, student files, and databases) and degree checklist materials. Attend University Records Managers meetings. Communicates and works directly with students to provide information and help troubleshoot in areas of enrollment, registration, withdrawal, and other related topics.
- Routinely performs data analysis, reporting, and recommendations for Dean and Associate Deans utilizing enrollment data, including identifying enrollment/course trends, assessing appropriate enrollment thresholds per course, etc., helps advise Dean and Associate Dean to determine potential instructor course assignments, frequency of course offerings, and decisions pertaining to other curriculum-based concerns. Fulfill project assignments from the Associate Dean of Academic Affairs and department chairs (queries, mailings, event support, databases) and provides faculty support as needed reviewing enrollment data, grading procedures, online teaching evaluation, syllabi collection, student contact information, and related deadlines).
- Provides career services for music students, including individual career advising, managing web content and communications relating to music career services and Gig Connection requests, and collecting and sharing donations for the career closet.
- Directs, plans, and promotes series of career workshops, in collaboration with School of Music faculty and alumni, on a variety of entrepreneurial topics.
- Manages seasonal student workers in area of student programming / event support.
- Bachelor's degree required; music degree preferred.
- 1-2 years of experience in an academic office setting required.
- Training and experience with data entry and analysis, word processing, database systems, and software management required.
- Knowledge of Microsoft Office required.
- Ability to use Adobe Pro, Peoplesoft, and Sharepoint preferred.
- Some evenings and weekend work required.
For consideration, please include a resume and cover letter.
- Working for a stable and well-known University that values diversity and inclusion.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 10%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.