MOSDOH - CCU/SCU Administrative Assistant

Job Category: Administrative/Clerical
Requisition Number: MOSDO002381
Full Time
St Louis, MO 63104, USASt Louis, MO 63104, USA


Job Details
Description

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt CCU/SCU Administrative Assistant at the St. Louis Dental Center. The position reports to all specialists and CCU/SCU Directors. The administrative assistant will provide operational support to the SCU Directors and specialists. They will assist in the performance of ongoing operations and communications for the CCU/SCU Directors and will handle and process confidential information in
a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the CCU/SCU Directors and specialists. The CCU/SCU administrative assistant will represent the CCU/SCU Directors in a professional manner at all times and will interact with faculty, staff, students, alumni, professional agencies, and other professionals within the academic community and general public.

Major Job Duties

• Maintaining the calendar for all CCU/SCU Directors and communicating with the Director of Clinical Operations in order to provide reliable faculty supervision on the clinic floor
• Organizing data and reports
• Monitoring student attendance on the clinic floor and reporting such to the CCU/SCU Directors
• Providing assistance with coordination and collection of quality Assurance/Continuous Quality Improvement forms from students and faculty
• Coordinating internal clinical rotations
• Communicating with CCU/SCU Directors to optimize clinic efficiency
• Making travel arrangements
• Ordering office supplies
• Processing travel advances, reimbursements, expense reports, etc.
• Writing and/or finalizing reports, minutes, and correspondence
• Maintaining files, reports, and records
• Coordinating meetings, making appropriate reservations and food arrangements, contacting meeting attendees, and preparing associated materials
• Attending meetings, taking and preparing minutes, and distributing minutes to appropriate personnel
• Providing assistance with preparation and updating of didactic materials for CCU/SCU Directors
• Overtime may be required, on occasion

Skills/Requirements

• A bachelor's degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired
• Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint. Knowledgeable of Google email functions, electronic calendars, and Internet search engines
• Effective time management skills
• Writing, proofing, and editing abilities
• Professional office and phone etiquette
• Willing to work independently and closely with others
• Be of even temperament
• Especially be willing to treat students, staff, and faculty in a collegial manner
• Must be able to juggle several projects while meeting deadlines with strong prioritization abilities
• Must represent ATSU in a highly professional manner, both internally and externally

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

Qualifications

Skills

Required
Prioritization
Intermediate

Team Player
Intermediate

Multitasking
Intermediate

Editing
Intermediate

Organizing
Intermediate

Interpersonal
Intermediate

Oral Communication
Intermediate

Written Communication
Intermediate

Microsoft Office
Intermediate



Behaviors

Required

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

:

Motivations:

Education

Preferred

Bachelors or better.

Experience

Required

2-3 years: Project/program management experience

2-3 years: Secretarial/office management experience

2-3 years: Proven track record in a highly productive professional setting

Preferred

2-3 years: Experience in a university or health care professional institution is helpful

Licenses & Certifications



To apply, visit https://recruiting2.ultipro.com/ATS1000ATSU/JobBoard/3cecd56d-0475-4bd9-8534-c2eb468057dd/OpportunityDetail?opportunityId=701ecc7f-ed36-496b-a059-408c6c5de1c3








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