Chief of Staff to the Provost
As a trusted senior advisor to the Provost and a key member of the Provost's Office (Office) team, we are seeking a Chief of Staff to The Provost
(COS) who will play an important role in support of institutional priorities with a focus on strategic and effective execution and management.
Working closely with Office personnel, university administration, divisional leadership, and others across the University, this position plays a key role in collaboratively advancing University priorities, those specific to the Office, and other needs as assigned. The COS serves as one of the Provost's strategic liaisons with the University and community constituencies, cultivates and maintains strong relationships across JHU campuses to keep a finger on the pulse and helps facilitate connections and resolve issues.
The role of the COS is pivotal in cultivating an adept, high-performing and cohesive team within the Office. The COS will collaborate with Office personnel for change management initiatives, project management, and program development on behalf of the Provost. This includes helping ensure that initiatives within the Office are harmonized, progressing transparently towards set deadlines, objectives, milestones, and essential metrics or criteria. Working closely with the leadership team, the COS will provide strategic and timely advice and guidance to the Provost to ensure success in the overall ability of the Provost's Office to support the University's mission and academic priorities.
The COS will also demonstrate a steadfast commitment to enhancing workflows and communications, amplifying the overall productivity of the Office. The COS will work closely with, and serve as a resource for, the Vice Provosts and their teams. The COS will also serve as a key point of contact for the office and will triage and help ensure needs and issues are communicated and resolved appropriately.
As directed by the Provost, the COS may serve as a representative of the Office. The COS exercises considerable judgment in their work to liaise, problem-solve, organize, and help execute projects within the Office, with university leadership, as well as stakeholders across the university.
About the Position
Specific Duties & Responsibilities
- The COS will take a proactive approach in all areas of the Office's strategy, planning and execution to ensure that shared decision-making across the portfolio is consistently, accurately, and effectively, informed by relevant data and strategic analysis, to consider the full range of opportunities for partnerships, internal and external to the University, and engagement with important constituencies and stakeholders, and to convey and reinforce consistent communications about Johns Hopkins University and the strategic interests and positions that are most critical to maintaining a mission-driven, forward-looking approach.
- Facilitate and support the Provost to manage executive functions by advising the Provost regarding key constituencies, providing context and background information on issues, and coordinating research, projects, meetings and initiatives, as assignee.
- Work with the Provost and the academic leadership team to develop the Office's strategic priorities and support systems to ensure timely and efficient progress and clear, shared consultative and decision-making processes. This includes providing guidance for budget and resource requests.
- Work closely with Provost's executive support staff to develop processes and systems for optimizing the Provost's time and ensure the timely and accurate preparation of relevant documents and briefing materials, including speeches and remarks.
- Develop systems and processes for managing the timely flow and content of information to and from the Office.
- Establish excellent working relationships with key stakeholders, including Vice Provosts, Deans, Deans' offices, the President's Office, and other key university leadership offices.
- Draft and/or provide guidance for correspondence, reviews, briefings, communications and remarks for the Provost, which at times will be sensitive and/or confidential, requiring strong and precise drafting while working to consult/partner internally as appropriate.
- Oversee and partner closely with the Executive Assistant & Office Manager, the Senior Operations & Communications Manager, and other staff as designated.
Skills & Experience
- At least seven years of high-level strategic and management experience, preferably in higher education.
- Demonstrated effectiveness with developing and implementing collaborative strategies and solutions for complex, decentralized organizations.
- A decisive, forward-thinking approach, with deep engagement, good judgment, common sense, wisdom, and insight and who can serve as a partner to the members of the senior leadership team and contribute to building an effective Provost's Office team.
- Demonstrated ability to thrive and bring focus and clear prioritization to multiple, simultaneous, complex, and competing high-profile situations or projects in a dynamic and fast-paced environment where expectations for performance and productivity are high.
- Demonstrated emotional intelligence and the ability to use diplomacy and sensitivity in working with a diverse and broad range of constituents and relate effectively to individuals throughout all levels of the organization and its external stakeholders.
- A strong consensus-building approach that promotes inclusiveness, encourages participation, and facilitates the sharing of knowledge and ideas.
- Superb verbal, written and interpersonal skills including outstanding listening, communication, persuasion and presentation abilities with a high level of accuracy and attention to detail.
- A supervisory style with a commitment to clarity and accountability, a demonstrated ability to mentor and empower staff, and a track record of successful oversight of people, budget, and space.
- Demonstrated ability to work independently, exercise discretion and sound judgment and provide immediate direction in situations that require time-sensitive solutions.
- The highest level of personal ethics and professional integrity.
- Onsite Monday through Friday of each week and will require work outside of normal business hours (e.g., evenings and weekends)
- Advanced or professional Degree or equivalent experience is required.
- Seven years of relevant experience.
Classified Title: Sr. Advisor
Job Posting Title (Working Title): Chief of Staff to the Provost
Starting Salary Range: Commensurate with Experience
Employee group: Full Time
Schedule: Monday-Friday; 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Provost and Sr VP for Acdmc Affs Off of
Personnel area: University Administration
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
To apply, visit https://jobs.jhu.edu/job/Baltimore-Chief-of-Staff-to-the-Provost-MD-21218/1073344000/
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