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Academic Administrative Assistant to Politics and Public Affairs

Denison University
Granville, OH

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Job Details

Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Academic Administrative Assistant to Politics and Public Affairs

Position Number:


Pay Grade Level:



Politics and Public Affairs Department

Posting Number:

S 121301177

Full or Part Time:

Full Time

Number of Months:




Work Schedule:

Regular work hours.

Basic Function:

The Department of Politics and Public Affairs at Denison University seeks an Academic Administrative Assistant who can support the work of faculty and students by providing overall administrative support for the Department, managing and overseeing budgets, tracking communication and managing information, assisting in coordinating a wide range of department events and activities, and supervising student workers, in addition to performing other duties as required.

Essential Job Functions:

  • Provide overall administrative support to an academic department.
    • Support the administrative business function of the department.
    • Create and maintain organization of the department office.
    • Serve as a department contact for questions or information requests to and from a variety of campus offices including the office of the Registrar, the Provost, the Controller, the Physical Plant, and Informational Technology, the Office of Admission, etc.
    • Provide support to students by forming relationships and directing them to appropriate resources regarding advising, academic support, mentoring, and other student issues.
    • Serve as departmental liaison to Denison faculty and students, as well as visitors from outside the department.
    • Work in conjunction with other university departments, both academic and administrative.
    • Process incoming and outgoing departmental communications and copy tasks.
    • Receive and welcome visitors to the department.
    • Handle requests from students, faculty, staff, and visitors in a helpful and professional manner.
  • Managing and overseeing budgets.
    • Track departmental budgets (multiple accounts and sub-accounts).
    • Assist with purchasing equipment and maintaining the department’s stock of typical office supplies and any special supplies requested by the faculty.
    • Utilize the online e-procurement system to submit payments and retrieve payment invoices, as well as purchase materials necessary to fulfill the department’s mission.
  • Tracking communication and managing information.
    • Maintain and update each department’s course catalog pages and social media sites, including working with University Communications to keep public-facing webpages up to date.
    • Maintain and update department bulletin boards with upcoming events, awards, student and alumni successes, and other relevant materials.
    • File correspondence, budget documents and other records (some confidential) in a timely manner.
    • Maintain department databases of student information, course history, course syllabi and other department data.
    • Assist in maintaining contact with and tracking department alumni.
    • Maintain the department calendar.
    • Maintain and prepare requested departmental information (student GPAs, class lists, other statistics, etc.) as needed.
    • Collect, compile, evaluate and analyze department information from a variety of sources.
    • Assist the department in crafting, finalizing, and submitting the departmental teaching schedule each semester, as well as the department budget.
    • Assist in the compilation of data and reports needed for reviews of the department.
    • Compile and track various student records and lists.
    • Track eligible students each spring for designation as Department Fellows and candidates for membership into Pi Sigma Alpha, our discipline’s honorary society.
  • Assisting in coordinating a wide range of department events and activities.
    • Assist with the department’s job searches: Submit required forms, assist with distribution of advertisement, monitor individual applications as received, schedule Zoom interviews, coordinate candidates’ travel, lodging and create on-campus interview schedules.
    • Coordinate a wide range of departmental events, including scheduling and distributing information regarding events; coordinating travel and lodging arrangements for departmental visitors; and, publicizing seminars and events involving these visitors.
    • Assist faculty in logistics for department colloquia and like activities.
    • Assist and work with the advisor and student officers on planning events, overseeing and maintaining their budget.
  • Supervising student workers.
    • Oversee the assignment and scheduling of departmental student workers.
    • Manage wage authorizations and library proxies for student fellows and employees.
    • Ensure that student timesheets are submitted and approved on time.
    • Provide guidance on projects/tasks assigned to student workers.

Minimum Qualifications:

Outstanding organizational skills;Ability to work with minimal supervision and be flexible and multitask;
Ability to handle confidential information;Excellent interpersonal and communication skills (both written and verbal);Ability to stay informed of changes in College policies, procedures, and software;
The ability and willingness to attend training on campus and learn new skills;Proficiency in the Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Forms);Proficiency in Microsoft Office (Word, Excel, and PowerPoint).

Preferred Qualifications:

Some college coursework and/or experience in a collegiate environment.

The successful candidate will enjoy and be successful working with a broad range of people, from students to faculty to college staff to visitors. They will be pro-active, adept at managing information and responding in a timely manner to requests, able to manage up and down, and support student learning on many levels.

Physical Demands:



Human Resources

Contact Email:

Open Date:


Open Until Filled:


Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

Denison University is an Equal Opportunity Employer.

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at
Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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