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Event Logistics Coordinator (2)

Drew University
Madison, NJ, US

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Administrative Jobs
Academic Affairs, International Programs
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

 Drew University is seeking an Event Logistics Coordinator in the Auxiliary Services Department. This position will maintain the day-to-day logistics of all of our campus-wide events. Duties include: setup and breakdown of all event furniture on a daily basis, creation of weekly operation reports, support of external rentals and use of Mazevo, the University’s scheduling software. During the summer months, this position will work with a variety of camps and conferences. This is a 12 month, full time, non-exempt position, reporting to the University Scheduler and Event Manager. Full benefits, including: health insurance, tuition benefits, and retirement contributions.

 Key Responsibilities:

Event Logistics – This includes setting up and breaking down all event furniture along with maintenance and storage of this equipment.

Campus Software – This includes use of Social Tables to create space diagrams, Mazevo to create operation reports & the Google suite of products to stay organized and assist the department and campus partners in the successful execution of events.

Serve as the back-up scheduler, as needed.

Required Qualifications:  

Academic requirements: High school diploma required, Associates degree preferred

Minimum years of practical, relevant experience required for this position: 1-3 years of experience. 

Desired Skills and Experience: Someone who has computer/technical skills, written and oral communication skills, a team player, strong customer service skills and is able to work independently. Knowledge of a scheduling software is a plus.

How to Apply: 

To apply, submit the following materials. 

Cover letter


Contact Information of 3 professional references

Please apply by September 15, 2023.  Application review will be on a rolling basis as applications are submitted; early applications are encouraged. 


About Drew University:

Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City.

It has a total enrollment of more than 2,200 students and has 136 full-time faculty members, 96% of whom hold the terminal degree in their field. The Theological and Caspersen schools offer master’s and doctoral degrees, and the College confers BA and BS degrees in 40 disciplines and offers 19 dual-degree programs.

Drew’s one-of-a-kind, leading edge path to an undergraduate degree, Launch, ensures that every student graduates with a purpose, sought-after transferable skills, a network of mentors, and an experience-based résumé—guaranteed. Particularly noteworthy opportunities for undergraduates include the Charles A. Dana Research Institute for Scientists Emeriti (RISE), the Drew Summer Science Institute (DSSI), the Center for Civic Engagement, as well as seven New York City semesters and several international study abroad programs.

The Caspersen School of Graduate Studies offers a wide array of distinctive and flexible advanced degree programs designed to meet the needs of almost any busy schedule. All programs are based on Drew’s renowned commitment to faculty-student mentorship, opportunities for out-of-the-classroom experiential learning, and facilitating a robust intellectual community. 

The Theological School has a distinguished history rooted in the United Methodist Church. Today, it serves many denominations as a center for preparing clergy and leaders for service in the church and the world. Its focus on biblical and theological scholarship and social justice has made it a sought after destination for students pursuing master’s and doctoral degrees.

To enrich education through diversity, Drew University is an Equal Opportunity Employer.

Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire. 

These positions are subject to a background check.


Drew University, located on a beautiful, wooded, 186-acre campus in Madison, New Jersey, includes the College of Liberal Arts, the Theological School and the Caspersen School of Graduate Studies. It has a total enrollment of more than 2,100 students with 145 full-time faculty members. Over 35% of our undergraduate students are from underrepresented groups, and we were recently ranked 19th among baccalaureate institutions for the number of international students enrolled. The Theological and Caspersen Schools offer master’s and doctoral degrees, and the College confers bachelor’s degrees in 32 disciplines.

Drew is dedicated to exceptional faculty mentorship and hands-on learning that successfully prepares students for their futures. Students regularly connect with local communities, and because of our proximity to New York City, we are home to multiple New York Semester experiences for our undergraduate students: Wall Street, United Nations, Contemporary Art, Communications and Media, Social Entrepreneurship, and New York Theatre. The University also houses the Charles A. Dana Research Institute for Scientists Emeriti, the Center for Global Education, the Center for Civic Engagement, the Center on Religion, Culture & Conflict, and the United Methodist Archives and History Center. Drew also recently received a multi-year grant to transform teaching and learning in the humanities by incorporating emerging digital technologies, methods, and pedagogies.


To enrich education through diversity, Drew University is an Affirmative Action/Equal Opportunity Employer. In accordance with Department of Homeland Security regulations, a successful candidate must be authorized to work in the United States. These positions are subject to a background check.

Company info
36 Madison Ave

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