Grants Specialist
MiraCosta College

For full details and to apply, go to https://jobs.miracosta.edu/postings/3784

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
One regular, part-time, district funded position, 24 hours per week, 12 months per year on the Oceanside campus. The work schedule is to be determined. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Remote Work:
MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.

Residency Requirement:
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.

The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.



Salary Range: 21
Compensation: Starting at $40,174.80 per year (range 21, step 1), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.

Benefits:
MiraCosta College offers an array of benefits to eligible employees. The district pays 100% of the cost of medical, dental and vision insurance for eligible employees and dependents $100,000 life insurance policy Up to $250 of benefit credits per month to help pay for a variety of voluntary benefit options, such as supplemental life insurance, disability coverage, and health care/dependent care flexible spending account (FSA) Vacation, sick leave, and up to 18 paid holidays State pension system retirement benefits (CalPERS) Free and confidential employee assistance program Wellness Program Participation in the District’s Early Retirement Program Professional Development Opportunities Tuition fee reimbursement Childcare Facility (Oceanside Campus)

Position Term in Months: 12

Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the first screening date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.



Basic Function:
The Grants Specialist manages donations, grants, and relationships with institutional donors (foundation, corporation, organization, and government) and is the primary point of contact internally for staff and faculty including: writing grants and solicitation materials; reviewing grants written by staff or consultants; gathering and interpreting data for compelling proposals; developing budgets; managing grant awards and facilitating grant compliance internally; preparing required reports and stewardship reports; implementing the institutional giving stewardship program; leading tours, in-person meetings, presentations, and site visits; researching prospects; and managing institutional donation tracking systems.

Distinguishing Characteristics:


Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Perform prospect research on federal, state and local agencies/programs, foundations and corporations to evaluate grant opportunities; network and develop relationships to facilitate grant acquisition.

2. Communicate with representatives of grantors to understand grant guidelines and requirements for submission; establish and maintain relationships with current grantors including regular written update reports on grant project activities, funder status and events.

3. Meet and communicate with pertinent faculty, staff and administrators in order to understand the college’s and specific programs’ funding needs, determining focus for grant efforts.

4. Prepare, submit and manage grant proposals to foundation, government and corporate sources; coordinate with college program faculty and staff to solicit information needed to write persuasive letters and grant proposals, refine program descriptions, generate budgets, delineate projected outcomes and assemble required documentation as needed.

5. Evaluate, review and modify narratives, program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar usage, data accuracy, completeness and compliance with private foundation guidelines and college policies; comment on content and technique and assist responsible parties with any necessary revisions.

6. Establish and maintain the grant management system, including synopsis of grant opportunities, tracking of grant applications and proposals submitted, grant databases and boiler plate maintenance, grant tracking and reporting systems and recognition systems.

7. Oversee adherence to district policies regarding grant solicitation and other matters related to the grant process.

Other Duties:
OTHER DUTIES:

1. Train and coach college personnel on the grant-writing process and procedures.

2. Arrange and host meetings, presentations and site visits for grant pre- and post-award phases.

3. Oversee and ensure college grant projects are in compliance with funder requirements, policies, regulations, procedures, etc., and advise project managers on grant compliance issues as necessary and appropriate to protect the interests of the college.

4. Provide regular written updates and/or presentations to the Foundation Board, Board of Trustees and fund development team.

5. Perform related duties as assigned.



Knowledge Of:
1. Local and national foundations.

2. Advanced grant-writing and editing principles, techniques and practices for an educational institution and foundation.

3. Principles, methods and best practices of grant proposal development.

4. Principles, practices and methods of budget development/management and grant tracking and monitoring.

5. Principles, practices, methods and techniques of program, administrative and organizational analysis, and planning and management as applicable to assigned area.

6. Applicable sections of the state education code, Title V and other state and federal laws governing foundations.

7. Research, statistical and forecasting methods used in donor analysis and management.

8. Modern office practices, procedures and equipment; advanced techniques and operation of a personal computer.

9. Correct English usage, grammar, spelling, punctuation and vocabulary.

10. Interpersonal skills using tact, patience and courtesy.

11. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.



Ability To:
1. Write clear, structured, articulate and persuasive proposals with great attention to details.

2. Meet grants funding goals.

3. Communicate with faculty and staff effectively.

4. Build strong and mutually beneficial relationships between faculty, staff and external audiences.

5. Read, understand, interpret and apply private foundation policies and guidelines.

6. Provide grant-writing advice to faculty and staff.

7. Explain, interpret and apply with good judgment college and division policies, laws, rules, and regulations.

8. Read, interpret, apply and explain rules, regulations, policies, and procedures including appropriate sections of the state education code and other applicable laws.

9. Compose correspondence independently; communicate information in person or by telephone where judgment, common knowledge and interpretation of policies and regulations are necessary.

10. Analyze situations accurately and adopt effective courses of action. 1

11. Organize and assemble data and prepare reports.

12. Operate a computer and standard business software.

13. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

14. Establish and maintain effective working relationships with all those encountered in the course of work.



Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from an accredited four-year college or university with a bachelor’s degree, and two years of grant development, grant writing and program development experience or comparable professional writing experience; or an equivalent combination of training and experience.

NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.



Desirable Qualifications:

• Ability to read, write, and speak Spanish preferred.
• Experience with Raiser’s Edge preferred.
• Demonstrated skill in relationship building with donors, including in-person visits and presentations.
• Knowledge of inclusion, diversity, equity, and accessibility principles.

Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.

Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:
Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility during day and/or evening hours with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested

Posting Number: S_23/24_015_P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date:
Open Until Filled: Yes
First Screening Date: Applications received by the first screening date, Friday, September 15, 2023, will be given first consideration. Applications will continue to be accepted until the position is filled.

Diversity, Equity & Inclusion
MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community.MiraCosta College’s Mission, Vision, Commitment, and Institutional Values & Goals – https://pa-hrsuite-production.s3.amazonaws.com/3050/docs/105281.pdf

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf







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