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Academic Administrative Assistant - Dance, Music, and Theatre

Denison University
Granville, OH

Job Details

Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Academic Administrative Assistant - Dance, Music, and Theatre

Position Number:


Pay Grade Level:



Music Department

Posting Number:

S 121301218

Full or Part Time:

Part Time

Number of Months:

9 months, 20 hrs. per week



Work Schedule:

Part-time position of 20 hours per week, 9 months per year. Exact schedule to be determined.

Basic Function:

Provides general administrative support to the departments of Dance, Music, and Theatre. Works as part of a team, led by the Academic Program Coordinator, to manage records, and provide general office and course support to department chairs and program faculty. May supervise students.

Essential Job Functions:

  • Organizes and maintains records and files, including syllabi, grading rubrics, abstracts, etc. Maintains documentation of schedules and directories. Purchases and maintains office and course supplies. Maintains department mail and calendar, secures room requests, organizes and oversees workorders, maintains equipment in chamber rooms and maintains pianos in teaching spaces, including arranging for tuning.
  • As part of team, led by the Academic Program Coordinator, provides logistical support for departmental events including securing space, communications, and catering, making travel arrangements for visitors and assisting with the development of itineraries.
  • Monitor and oversee the Eisner room scheduling web service, maintain access lists, and ensure students and teachers can use the learning spaces effectively. Maintains data and documentation regarding department and course enrollment, emails distribution lists, curriculum information, and course offerings. Provides information for course offerings and room preferences to the Registrar. Assists departments with assessment exams including purchasing, scheduling, compiling, and being a first point of contact for students.
  • Manage music lockers, coordinate student instrument loans, keep an inventory of musical instruments. Work as part of team, led by Academic Program Coordinator, to ensure all scholarships are processed, and coordinate the notification and scheduling for the scholarship auditions.
  • Works with the Academic Program Coordinator to provide administrative support to faculty by providing information and preparing various materials for courses and/or publication. Assists with management of course materials and their submission to the registrar, including entering governance proposals into the PROM system.
  • Provide logistical assistance in the student hiring process for fellows, ensemble managers, and other departmental student employees. May supervise students.
  • Performs other duties as assigned.

Minimum Qualifications:

High School Diploma or GED

Preferred Qualifications:

Associate’s Degree in Business Administration, Office Administration, or related field

Physical Demands:

Office environment

Open Until Filled:


Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide ( Denison University is an Equal Opportunity Employer.


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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