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P/T Events Office Administrator-College Events and Cultural Planning

Bunker Hill Community College
Boston, MA

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Administrative Jobs
Technology, IT Support & Training
Employment Type
Full Time
Institution Type
Community College

Job Details

Category:: Part Time Non-Benefited Positions
Department:: College Events & Cultural Planning
Locations:: Boston, MA
Posted:: Aug 10, 2023
Closes:: Open Until Filled
Type:: Part-time Temporary
Position ID:: 165982

About Bunker Hill Community College:

Bunker Hill Community College (BHCC) is a multi-campus institution with vibrant, urban campuses in Boston, Massachusetts, in nearby Chelsea, Massachusetts, and at several satellites and instructional sites throughout the Greater Boston area. The largest of the 15 community colleges in Massachusetts, BHCC serves some 18,000 students annually, focusing on holistic student services to ensure student retention and persistence. The College offers certificates and associate degrees, early college and dual enrollment, non-credit community and corporate training, and industry-specific training programs. BHCC is the 8th most diverse higher education institution in the United States, and is an Asian American and Pacific Islander Serving Institution. Bunker Hill is also a Hispanic Service Institution, defined as an institution that has an enrollment of undergrad full-time equivalent students that is at least 25 percent Hispanic students. Approximately 1000 international students attend from 100 countries, speaking more than 75 languages.

Living in Boston

Boston prides itself on being one of the most livable cities in America. Twenty-one diverse neighborhoods offer more than 600,000 residents the opportunity to taste, touch, and experience things from all over the world. Neighbors benefit from exceptional medical facilities, vibrant neighborhood business districts, and a solid network of parks, community centers, and libraries. For more information about Boston go to:

Job Description:

The Events Office Administration I position primarily supports accounts payable functions and provides administrative support as needed across the College Events and Cultural Planning division, inclusive of the following areas: College events, Mary L. Fifield Art Gallery, museum memberships, and all cultural programming. This position will perform accounting duties, prepare and submit financial reports and invoices, monitor accounts receivable, process payments, and deliver training to others. They will collaborate with campus representatives to monitor, interpret, analyze, and reconcile contractor invoices for sponsored programs. This position, alongside the CECP Senior Director and Manager, interacts directly with project sponsors and subrecipients related to financial reporting, invoicing, payments, and auditing on behalf of the university to ensure compliance. Daily use of multiple CRM platforms and technology is required.


  • Review and approve documentation submitted through the BHCC online procurement system including; invoices against purchase orders, contracts and payment requests
  • Ensure that all information is accurate and complete as it relates to all division invoices and payments
  • Ensure that the payments are appropriate in accordance with contract agreements and state requirements.
  • Process Payroll Action Forms and work with payroll department to ensure accuracy of payments
  • Review and resolve items as they arise while providing customer support when necessary
  • Work with vendors to reconcile outstanding invoice statements and facilitate payments.
  • Monitor and resolve issues submitted through the departmental email tracking systems
  • Provide support to the departments Business Analyst/Programmer with duties when needed. Duties include, but not limited to: Act as a secondary contact person with vendors

Additional Information:

Salary: $25.00/hr. @ 18.50/hrs.week (no benefits)

Review Date: open until filled

Application Instructions:

To be considered for this position please upload the following documents to your account:

  • Resume
  • Cover Letter

Please be sure to address the Required Qualifications in your documents.

If you need assistance applying through this website please contact our online Help Desk HERE


Bunker Hill Community College (BHCC) is a multi-campus urban institution, its main campus situated in the historic Charlestown neighborhood of Boston, Massachusetts. A second campus is located in nearby Chelsea, Massachusetts; five satellites are located in the local communities of Cambridge, Chinatown, Revere, Somerville and Boston’s South End.

Founded in 1973 by the Commonwealth of Massachusetts, BHCC enrolls more than 8,100 students in day, evening, weekend, web-based and distance learning courses and programs. The College offers more than 68 associate degree and certificate programs that prepare students for successful employment and transfer to four-year universities. Internationally recognized for development of individualized and alternative methods of instruction, BHCC is a leader in distance-learning technologies that enhance and strengthen the learning environment. The College also has expansive course offerings in English as a Second Language and Adult Basic Education.

One of the largest colleges in the state’s community college system, BHCC incorporates multi cultural and international perspectives in its courses, programs and institutional climate. With students from 90 countries, and students of color comprising more than half of the student’s population, BHCC is one of the more diverse and cosmopolitan colleges in New England. The average age of students is 28, nearly two-thirds are women and the majority of students work while attending college. An expansive array of student services supports the varied needs of the BHCC students.

A leader in workforce education, the College’s academic and technical programs offered at two campuses, five satellites and through distance learning models, reflect the workforce of the local and regional economy. The additional resources of the Workforce Development Center and ACT Center further support the Greater Boston communities’ employment training needs. 

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