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Academic Program Specialist (Graduate Program Coordinator) Department of Civil and Environmenta...

Florida State University
Tallahassee, FL

Job Details

Job Title: Academic Program Specialist (Graduate Program Coordinator) Department of Civil and Environmental Engineering- FAMU-FSU College of Engineering
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55468

The Department of Civil and Environmental Engineering


This position will serve as the primary contact for the assigned academic program(s)- inclusive of enrollment and academic affairs duties. This entails admission, registration, graduation, and retention. Acts as liaison between the Office for Associate Dean for Research & Studies, Graduate Program Directors, Department Chairs, and/or Admission. Serves as liaison between the college and the universes regarding admissions and enrollment issues and will serve as a liaison between multiple campus locations.

Coordinates the admissions process to include evaluation, review, and processing of academic records, including calculation of GPA'S for students applying to graduate engineering programs. Reviews Application eligibility. Responsible for notifying applicants of admissions decisions and corresponding record keeping.

Responsible for regular review of all information for prospective students on university website, admissions systems, and publications. Assists with coordination of recruitment and orientation events. Provides exceptional customer service and communication via e-mail, phone and virtual platforms to prospective students and applicants throughout the applications process.

Responsible for working with Program Manager to track all Graduate Assistantship offers and appointments for assigned programs (works closely with department, program manager, and COE HR). Drafts funding offer letters for newly admitted graduate students and continuing students, as needed. Ensures letters meet university standards for domestic and international students.

Responsible for advising students regarding required enrollment each semester. Assists graduate students with dropping, adding and substituting courses. Field requests to withdraw from universities and monitor students in likely to be dismissed or placed on academic probation. Reviews student files to ensure graduation requirements are met. Maintain student files. Facilitates, advises, and processes departmental, college, and university forms and coordinates updates for each students Program of Study as needed.

Responsible for tuition waiver entry and processing. Ensures PIE Certifications and SPEAK test requirements are met and tracked appropriately for Teaching Assistants. Responsible for building certain graduate classes and ensures accuracy of courses built into the University Course Schedule Master systems-DIS, dissertation, thesis defenses, prelim, exams, etc.

Maintains graduate student database and reports. Utilizes the Graduate Student Tracking system and Graduate SharePoint to ensure easy collection of data for various internal and external reports and surveys. Works with academic units to track and evaluate employment outcomes of graduates from all assigned programs.

Promotes an atmosphere of teamwork in accomplishing the mission and goals of the FAMU-FSU College of Engineering to include participating in the delivery of support services for special projects, scheduled events, in meeting key deadlines, or other duties as assigned.


A Bachelor's degree and two years of experience or a high school diploma/equivalent and six years of experience (Note: or a combination of post high school education or experience equal to six years)

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships.

Ability to adhere to ethical business practices and promote ethical behavior.

Ability to interpret academic program requirements and provide advice.

Ability to perform basic mathematical calculations.

Ability to prioritize, organize and perform multiple work assignments simultaneously.

Ability to utilize problem solving skills.

Ability to evaluate process effectiveness and develop change or alternatives.

Knowledge of university admissions processes.

Knowledge of academic resources available to students.

Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.

Knowledge of principles and practices of academic program planning, development, and evaluation.

Knowledge of applicable computer applications and basic computer functions.

Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Contact Info

Any questions about the position should be directed to Kari Evans, Director of Graduate Studies at

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


This is an A&P position.

This position requires successful completion of a criminal history background check.

Occasional nights and/or weekends.

This position is being re-advertised. Previous applicants need not apply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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