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Alumni Engagement Coordinator

Employer
Juniata College
Location
Huntingdon, PA

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title:

Alumni Engagement Coordinator

Posting Number:

20110500

Pay Rate:

$38,600-$46,300 (Salary Band 3)

Position Type:

Administration

Key Responsibilities :

The Alumni Engagement Coordinator serves as receptionist, office manager, and volunteer manager. In addition to serving as the first point of contact for in-person and digital communications, major responsibilities include providing event support, supporting the Alumni Council, managing reunion volunteers, performing data entry and tracking, coordinating updates for the alumni magazine, and supervising student employees.

Essential Duties:Responsibilities include, but are not limited to:•Serve as first point of contact for the office including: fielding phone calls and emails; greeting visitors; gathering information and answering questions; acknowledging alumni news and photo submissions
•Support events including: assisting with event planning and execution of major on-campus and regional events; coordinating hotel blocks, transportation, and other vendor services; creating and managing online and onsite registration for events; coordinating reporting, nametags, itineraries, ticketing, and event items; performing event wrap-up functions
•Coordinate all aspects of reunion committee volunteer engagement and management including: recruiting and training committee members/volunteers; developing, monitoring, and maintaining engagement and event strategies, goals, and timelines; coordinating design, messaging, and delivery of all forms of outreach through a variety of communication vehicles and meetings; serving as in-person event liaison
•Support the Alumni Council including: managing communication with leadership and members; scheduling meetings and coordinating logistics; managing alumni awards recognition process and award citations; coordinating Council Emeriti newsletter
•Work with Marketing and College Advancement team members on the creation of consistent, professional, and attractive communications including: coordinating webpages, social media, print and digital publications and invitations; managing the Alumni Engagement portion of the Juniata magazine, including training and supervision of the student writer of Class Notes magazine content, proofing, editing and some content creation; overseeing preparation and delivery of Class Notes letters
•Supervise student assistants including: supervising, training, and assisting in hiring Juniata Associates and student assistants; coordinating delegation of work from directors to students; creating schedules, monitoring hours worked, and approving biweekly timecards
•Manage data entry functions including: tracking event attendance, volunteerism, contact reports and remarks; managing volunteer data collection, entry, and reporting; managing data entry process for student assistants
•Serve as general office manager including: coordinating alumni email marketing calendar; performing accounting functions such as paying invoices, making budget inquiries and transfers, making deposits, managing event cash boxes and Square POS transactions; ordering office and event supplies, recognition items, and promotional products; coordinating incoming and outgoing mail
•Perform other duties as assigned

Juniata College is committed to cultivating an equity-minded and equity-engaged campus culture, one that is inclusive and supportive of its students, faculty, and staff. We believe that all members of the College community share the responsibility to engage, sustain, and leverage an interconnected learning environment in which difference is valued, equity is sought, and a sense of belonging is explicit. Juniata’s strategic mission promotes diversity in every expression, and amplifies the College’s commitment to equity, diversity, inclusion and access. We aim to evolve into a more global, equitable and ethical community, where all Juniatians live a life of inclusive belonging needed for becoming leaders who value and embrace human interconnectedness and dignity. Juniata invites and welcomes applicants from diverse backgrounds and perspectives.
AA/EOE

Position Qualifications:

The successful candidate will be able to demonstrate the following:•Bachelor’s degree, valid driver’s license, and willingness to travel is required
•Works independently within a strategic framework and institutional priorities
•Maintains a collegial, cooperative, and collaborative working style with a diverse group of constituents and campus partners
•Brings a keen ability to foster, build, and maintain relationships on all levels, which includes providing experiences that make constituents feel special
•Possesses excellent written and oral communication skills, along with moderate skills in design and marketing
•Utilizes excellent project management, organizational, and planning skills and has superior attentiveness to detail
•Works with a proactive manner and the ability and inclination to formulate and to articulate opinions creating consensus and momentum
•Has strong computer literacy with knowledge and understanding of the Microsoft Office Suite, coupled with the desire and ability to learn specialized software

Supervision Required/Given:

This position reports directly to the Executive Director of Career Development & Alumni Engagement and works closely with other members of the College Advancement team. Provides supervision to student workers, interns, and volunteers as required.

Preferred Qualifications:

• Experience in event planning, marketing and design, volunteer management, or related areas
• Familiarity with Juniata College and its alumni community

Physical Demands:

• This individual must be willing to drive and travel independently.
• This individual prepares and moves event supplies weighing up to 50 pounds.

Open Date:

08/04/2023

Open Until Filled:

Yes

Organization

Working at Juniata College 

Juniata College's mission is to provide an engaging personalized educational experience empowering our students to develop the skills, knowledge and values that lead to a fulfilling life of service and ethical leadership in the global community.

Founded in 1876, Juniata is a national liberal arts college located in the scenic Allegheny Mountain region of central Pennsylvania and is the intellectual home for 1,600 students and nearly 14,000 alumni. The College ranks highly in the percentage of graduates that eventually earn doctoral degrees. Juniata integrates international, intercultural and global dimensions into its curriculum and experiential learning opportunities and was awarded the 2012 Paul Simon Award for Comprehensive Internationalization. Juniata is known for the personal attention it gives to students and flexible areas of study (its Program of Emphasis resembles a major but is more flexible, encouraging students to design a program of study and justify their choices. About a third of Juniata students self-design their entire POE.) Each student is assigned two faculty advisers, and the average student-faculty ratio is 13:1.

Juniata is a very strong community where student involvement is paramount. There are no fraternities or sororities. The student clubs and organizations (over 90 currently) have a positive impact on the Juniata community and on the larger community of Huntingdon and the surrounding area.

Juniata College takes positive steps to enhance diversity in both its community and its curriculum. The College commits to this policy not because of legal obligations but because it fully believes that such practices are basic to human dignity. AA/EEO

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