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Program Manager, Dept. of English, University of Cincinnati

University of Cincinnati
Cincinnati, Ohio

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Position Type
Alt-Ac & Post-Ac
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Overview

Help with management of 75+ graduate student population, admissions, budget, orientation, onboarding, scholarships, scheduling and administration of exams, record keeping, trouble-shooting, primary coordinator of graduate and adjunct onboarding and initiation of PCRs, coordination and oversight of graduate and adjunct teaching assignments, etc. Possibility of hybrid in-person/online work assignment.

Essential Functions

Prepare, manage, and maintain graduate student funding budget.
Post tuition scholarships, end of year prizes/awards, travel awards, fellowships and enhancements.
Process hiring and payroll paperwork for Graduate Assistants and Fellows.
Address application inquiries and coordinating the application review, acceptance, and denial processes.
Serve as primarily point of contact for graduate students regarding issues including but not limited to graduation, registration/enrollment, student health insurance, stipends/assistantships, and academic awards and tuition.
Maintain University records in GradTracker and Catalyst.
Schedule and administer doctoral exams and dissertation defense.
Provide troubleshooting and guidance throughout the graduation application process.
Assist Graduate Directors in preparing grant and program applications and reports.
Coordinating and booking travel for graduate recruitment.
Support other administrative needs of faculty and students.
Assist with course orders and enrollment monitoring.
Providing support and troubleshooting for student registration, add/drops and withdrawals.
May prepare and edit reports and or newsletters and develop publication materials. 
May provide direct or indirect supervision to student workers. 
Other duties based on department need. 
This job description can be changed at any time.
Required Education

Bachelor's Degree.
Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Required Experience

Three (3) years of relevant experience

Additional Qualifications Considered

Previous experience with higher education administration.
Attention to detail and accuracy.
Effective communication skills.
Team mentality and willingness to collaborate with staff across the unit, college, and university. 
Aptitude for critical thinking and creative problem-solving.
Proficient in Microsoft Outlook, Word, Excel.
Physical Requirements/Work Environment

Office environment/no specific unusual physical or environmental demands.
Application Process

Applicants will be reviewed two weeks after initial posting.

Compensation and Benefits

UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.

Competitive salary range dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.

To learn more about why UC is a great place to work, please visit our careers page at

The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.

As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).

The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / Minority / Female / Disability / Veteran.

REQ: 93614 

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