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EECS Financial Manager - The Department of Electrical Engineering and Computer Sciences

University of California, Berkeley
San Francisco

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EECS Financial Manager(7710U) Job 56505 - The Department of Electrical Engineering and Computer Sciences (EECS)/CoE About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the College of Computing Data Science and Society (CDSS), is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,600+ undergraduates both in the College of Engineering and Letters and Science, 800+ graduate students, and 60+ staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget (not including expenditures related to research. faculty start-ups, and student fellowships) for EECS is $40+ million.

The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.

**Work schedule is flexible, but the position requires 3-4 days in the office (in person)**

Application Review Date

The First Review Date for this job is: 8/3/23 - Open Until Filled

**Work schedule is flexible, but the position requires 3-4 days in the office (in person)**

This position serves as a financial expert in creating ad hoc reports for resource allocation, trend analysis, risk mitigation and development of best practices in financial administration and management. In addition, this position is responsible for providing overall oversight of operations, student fellowships, faculty start-ups, foundation and gifts funds; developing, interpreting and implementing financial concepts for financial planning, resource planning (dollars), and control of organizational budget. Analyzes and prepares recommendations for financial plans, including annual resource allocations, future requirements, and operating forecasts for all department funds (e.g., faculty/staff salaries, TAS budget, fellowships, gifts, etc.). The incumbent must assess the various budgeting and reporting processes currently in place and develop reporting tools to retrieve data from campus systems. The Financial Manager must develop, communicate, implement, and maintain financial reporting guidelines and controls for the department, including TAS budget and graduate student fellowships funds. This will be reinforced by integrating ERSO and College procedures and business processes and delivering efficient, compliant and effective administrative support services. The Financial Manager reports to the Director of Administration/Operations and provides high level administrative and financial analysis and reporting, policy review, analysis and recommendations.

60% Budget Development and Financial Analysis and Management:

Responsible for providing analytical support for highly complex budget, financial, and resource projects dealing directly with the Director of Administration/Operations, senior managers, and faculty leaderships. Develops projections and determines appropriate actions and recommendations.
  • Develop annual budget and operating plans, and provides assessments of available resources to achieve the Department's goals and objectives.
  • Oversee the Department's general funds, foundation gifts, regent's gifts, discretionary funds, student fellowships, faculty start-ups and retentions, etc. Develop estimates of future budgetary resources. Manage the Department's comprehensive fund portfolio and commitments, provide projections and allocate resources according to schedule.
  • Perform complex financial or resource research and studies including budgetary analysis, financial analysis, forecasts, projections, staff/faculty salary and FTE analysis, student enrollment and student credit hour analysis, TAS (Temporary Academic Support) budget planning and analysis, recharge rate analysis (e.g., IRIS Recharge Administration), student fees review (e.g., course material fees, etc.), endowment income analysis, etc. Make recommendations for maximizing financial or other resource outcomes.
  • Gather, analyze, prepare, and summarize recommendations for complex TAS budget plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses.
  • Utilize BAIRS, BIS, BFS, Cal Planning, Cal Answers reporting capability extensively to analyze the budget status and trends, and to resolve budget problems.
  • Exercise accountability for the appropriate expenditure of all funds allocated to and distributed by the Department in support of its mission and objectives.
  • Lead and perform year-end closing activities to ensure compliance with campus policy and consistent with CoE/CDSS and campus financial best practices.
  • Provide management, guidance, and support in the areas of budget and financial analysis, reporting, award payments, and implementation of policy and procedural changes and updates.

    15% Supervision:

    Supervise and manage two FSA3s, two FSA2s (indirect reports)) and the EECS ASE Program Manager (Academic HR Analyst 3). Oversee and direct the group with responsibility for quality and quantity of work. Participate in the selection, development, and evaluation of staff to ensure the efficient operation of the financial and ASE related functions. Train staff and create an effective teamwork environment. Responsible for hiring decisions, interviewing candidates and either making selection decisions or recommending individuals for hire. Provide guidance on performance standards and University procedures. Develops performance plans and evaluates performance, including providing feedback and coaching. Make recommendations for employee incentive awards and salary increases including merits and reclassifications.

    10% Graduate Student Funding and Fellowships Administration:

    Partner/collaborate with Executive Director of Student Affairs on:
  • Setting Department financial policy for PhD students in context of new union contracts (supplementing fellowships, combination appointments, readers)
  • Communication with faculty about various funding matters (Department PhD funding policy, overall PhD funding budget, startup packages for faculty including fellowships)
  • Responding to sensitive matters/Grievances
  • Providing high level analytical support for awards including ◦ Advising and assistance with policy on processing gifts, endowments, including fellowships and scholarships ◦ Preparing data, managing new awards, award administration, reconciliation.

    10% ASE Program Administration:

    Partner with the EECS ASE Program Manager in providing direction and guidance to the EECS ASE program and its related functions. Resolve complex and sensitive matters (e.g., union grievance claims, ASE conduct issues, etc.). In collaboration with the EECS ASE Program Manager, develop and make recommendations on implementing policy and procedural changes in compliance with university and union regulations.

    5% Provide backup support to the Director of Administration/Operations as necessary and appropriate.

    Required Qualifications
    • Advanced knowledge of finance policies, practices, and systems.
    • Ability to identify, collect, and analyze information from multiple sources.
    • Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.
    • In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.
    • Ability to develop original ideas to solve problems and take the initiative to solve complex problems and provide follow through.
    • Leadership skills to provide guidance, coaching and mentoring to professional and support staff Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high-volume environment.
    • Ability to adapt to changing priorities. Required Ability to function as a member of a team. Required Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

    Preferred Qualifications
    • Advanced degree in related area and / or equivalent experience / training.

    Salary & Benefits

    For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

    Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

    The budgeted salary or hourly range that the University reasonably expects to pay for this position is $95,300 - $136,700.

    Conviction History Background

    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

    Equal Employment Opportunity

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

    For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

    To apply, visit

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