Compliance Officer PT (Office of Sponsored Programs and Research Administration)

Valdosta State University
Valdosta State University
Job Title: Compliance Officer PT (Office of Sponsored Programs and Research Administration)
Location: Valdosta State University
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 259758
About Us

As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities’ rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University.

Job Summary

Manage assigned institutional compliance functions to ensure university compliance with a variety of state and federal regulations, grant requirements, ethics guidelines, etc.


Typical Allocation of Duties

Provide guidance - 20%
Conduct investigations, audits, and/or research to ensure compliance with applicable legal, regulatory, and/or accreditation-related guidelines.

Advocate - 20%
Advocate for the achievement and documentation of institutional best practices in compliance-related subject matter areas.

Develop policies and procedures - 20%
Assist in the development of institutional policies and procedures to ensure compliance with applicable rules, regulations, and guidelines.

Collaborate with others - 20%
Collaborate with subject matter experts and other stakeholders to help ensure institutional compliance.

Prepare reports - 20%
Prepare a variety of regular and special reports documenting university compliance.

Supervisor Expectations

    Set up new sponsored awards. Schedule orientation meetings (and other meetings as needed) with PIs. Communicate frequently with PIs to keep them apprised of the project's financial developments and assist them in the administration of their award(s). Approve all program expenditures before being sent to Financial Services to be expensed. On a monthly basis review Budget Progress Reports to ensure accuracy and compliance with sponsor, OMB, EDGAR and university guidelines. Review all grants/contracts Budget Progress Reports to ensure accurate posting of expenditures and review budget line balances. Monitor encumbrances on a monthly basis, ensuring the procurement obligations for the grant/contract are accurate and PO(s) are closed out timely. Ensure the program operates in accordance with sponsor, OMB, EDGAR, and university guidelines. Notify PIs, CO, Deans and Dept Heads, starting at 90 days, that an award is due to expire. Prepare Time & Effort reports (including Cost Share time by semester) for submission to PI and grant personnel for certification. Maintain Time & Effort report documents. Provide training to Deans, Dept Heads, PIs and Staff on Time & Effort reporting principles and on how to properly complete Time & Effort form. Experience with Microsoft Excel.Experience with Accurate Background.Bilingual.

Required Qualifications

Required Experience
Bachelor's degree and five (5) years of related work experience.

Proposed Salary


Conditions of Employment

Employment is contingent upon successful completion of a background check. Position May Require Credit Check (if using P-Card, working with Cash, etc.).

Position Requires completion of VSU’s Annual Compliance Training course (such as State Business Transactions, Drug Free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interest/ Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), and Contracts 101. Supervisory positions require training in FMLA and Worker’s Compensation.

Equal Employment Opportunity

Valdosta State University is an Equal Opportunity educational institution and has a strong institutional commitment to diversity and inclusion. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including, but not limited to minorities and individuals with disabilities. Valdosta State University has a non-discrimination policy that includes sex, race, color, sexual orientation, religion, age, marital status, national origin, disability, and veteran status.

    Other Information

    VSU reserves the right to:

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    • Check references at any point during the search process
    • Shut down a posting without additional notification.
    Background Check
    • Position of Trust + Credit

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