Job Title: Administrative Associate (Remote Eligible)
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 55161
Department

Florida Center for Interactive Media

Responsibilities

This position will be responsible for the Center's employee travel arrangements by serving as a departmental travel card holder and making arrangements for staff members to include: making hotel, airline, car rental reservations on travel card; entering employee travel authorizations and reimbursements into Concur system; maintaining travel files for each employee.

The position will be responsible for the Center's purchasing operations by serving as a P-card holder to make purchases on behalf of the department. The Purchasing duties will also include: requesting quotes from vendors; entering requisitions into Spearmart; monitoring purchase orders; tracking receipts for completion. Also includes, entering all contracts into the Spearmart Contracts Module; maintaining vendor files; and processing all Honorariums for the Center.

This position will assist the Office Administrator with HR duties to include: creating and advertising positions; monitoring completion of Smart Onboarding tasks; entering disposition and interview coding; scheduling and processing I9s in the Guardian System; verifying and uploading proper documentation to HR. They will also oversee time and attendance reporting for all departmental staff.

Other duties will include: assisting with entering employee epafs; reconciling departmental ledgers; reconciling monthly auxiliary invoices; assisting with property control and inventory functions; supervising the travel/purchasing OPS position.

Qualifications

High school diploma/equivalency and three years of experience. (Note: a combination of post high school education and experience equal to three years.)

Ability to prioritize, organize and perform multiple work assignments simultaneously.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Previous experience with and general knowledge of purchasing, procurement, budgeting, and administrative management.

Previous experience with and general knowledge of principles, practices, and standards of human resource administration in assigned area.

Preferred Qualifications

Preference will be given for previous experience with:

Previous experience processing travel requests and payments.

OMNI system, Concur travel system, and the I9 Guardian process.

Previous supervisory experience.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.
This position has been designated as remote eligible, and the assigned hours are Monday- Friday, 8-5- but needs to be local to the area as some days in office work may be required.
This position is being readvertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.