• Oversee organizational systems, process forms from faculty, chairs, departments within the CLA, receive and respond to inquiries in a timely fashion, track CLA faculty searches and hiring as these processes involve the Dean and maintain various databases on the College's shared drive.
• Track CLA budget, develop proficiency in relevant software in order to monitor and trace budget activity on behalf of the College, create and maintain records of approved expenditures. Monitor and manage supplies for Dean's Office. Assist in teaching departmental administrative assistants in processes for budget, student payroll, accounts payable, and other various duties as needed.
• Manage the Dean's calendar in making appointments, scheduling meetings, etc., conferring with Dean as needed in scheduling. Primary contact for department chairs, other faculty, and university employees seeking appointments with the Dean. Positive public interaction with students, faculty, alumni, the general public in person, by phone, or electronic communication.
• Manage all aspects of the faculty promotion, tenure, merit, and comprehensive review files on behalf of the CLA. Manage all adjunct and lecturer promotion materials. Manage all annual report materials from all departments in the CLA. Assist with scheduling for all College Committee meetings.
• Monitor and process expenditures, disbursements, and scholarships from College of Liberal Arts Foundation accounts. Maintain complete list on shared drive and be familiar with forms and processes associated with scholarships, awards, and other Foundation account purposes.
• Provide leadership of administrative assistants in the College to ensure common understandings, appropriate training and response to needs, and the effective sharing of information, including organizing monthly meetings of the group. Work with Dean, Associate Dean, faculty and staff to create a positive work environment for all and to provide cooperative support for the College of Liberal Arts.
• Serve as the CLA TU Today submitter.

Required:

• High School diploma or equivalent
• Four years of experience providing administrative support
• Relatively high levels of reading, writing, and speaking ability
• Comfortable with numbers in budgetary contexts
• Familiarity with software programs and willingness to continue learning
• Strong sense of professional behavior and effective techniques for dealing with phone callers and direct contact with faculty, students, and others who may enter the Dean's Office.
• Strong organizational abilities combined with flexibility.
• Very high levels of reliability and commitment to position.
• General knowledge of and skill in the use of Microsoft Office

Preferred:

• Organization, initiative, proofreading skills.
• Bachelor's degree

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.