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Licensing Transactions Officer

Stanford University
Dean of Research, Redwood City, California, United States

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Licensing Transactions Officer🔍Dean of Research, Redwood City, California, United States📁Compliance Legal📅Jul 17, 2023 Post Date📅99346 Requisition #

Dean of Research / Office of Technology Licensing: The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.

Our VPDoR Diversity Journey:

● We create a hub of innovation through the power of diversity of disciplines and people.
● We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
● We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
● We promote a culture of belonging, equity, and safety.
● We embed these values in excellence of education, research, and operation.

The Licensing Transactions Associate will provide essential support to Stanford faculty by drafting and negotiating material transfer, confidentiality, inter-institutional and tangible research property related agreements. The Licensing Transactions Associate will maintain a caseload that includes a variety of types of agreements with different types of collaborators, sponsors (industry, non-profit, government and other) and licensees. The OTL team is looking for a skilled negotiator who can independently review and negotiate agreements, communicate regularly with faculty and staff, and maintain a positive, professional attitude in a fast-paced environment.

This is a 100% FTE, benefits-eligible hybrid position with the expectation to be in the office twice a week. For consideration, please submit resume. All final candidates must complete a background check.


● Conduct formal negotiations, finalize, and administer various licensing related agreements, such as material transfer, confidentiality, inter-institutional and tangible research property agreements, commensurate with experience.
● Negotiate intellectual property and publication rights, as well as confidentiality, indemnification, and financial terms.
● Negotiate complex Material Transfer and Tangible Research property Agreements, draft language that complies with University, Federal and other sponsors and other regulatory policies, requirements, and conditions.
● Negotiate other research-related agreements that involve intellectual property, publication, and confidentiality issues.
● Identify contractual and policy issues such as compliance, conflicts of interest and accounting, provide follow through until resolved.
● Advise and assist client groups by interpreting and explaining contract terms and conditions of different licensing related agreements.
● Assist in resolving contractual problems that arise during course of project by consulting with investigators, supervisor, senior staff, and sponsors.
● Review and revise standard agreements to reflect changes in University policies, Federal regulations, and laws.

* Other duties may also be assigned.

Education & Experience:
Bachelor's degree and five years of relevant experience or a combination of education and relevant experience. JD preferred.

Knowledge, Skills and Abilities:

● Demonstrated ability to draft, negotiate and conclude industry research agreements.
● Demonstrated understanding of intellectual property and licensing issues as they pertain to industry sponsored research.
● Demonstrated understanding of university research environment and policies.
● Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups and all levels of management.
● Strong analytical and problem solving skills to review and analyze complex information.
● Strong service orientation, demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused service environment.
● Extremely detail oriented and able to work well independently, but also able to seek out assistance when needed.
● Excellent interpersonal skills, good judgment and the ability to conduct negotiations in a timely manner.
● Strong organizational skills and the ability to prioritize a variety of tasks and demands.
● Strong computer skills, including Microsoft Office Suite and ability to learn applicable university and departmental systems.


● Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
● Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
● Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


● May have occasional extended or weekend work hours during peak business cycles.


● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

The expected pay range for this position is $104,000 to $120,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
● Discovery and fun. Stroll through historic sculptures, trails, and museums.
● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


Additional Information
  • Schedule: Full-time
  • Job Code: 4507
  • Employee Status: Regular
  • Grade: I
  • Requisition ID: 99346
  • Work Arrangement : Hybrid Eligible, On Site


Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

Opened 1891

Student Enrollment

  • Undergraduates: 6,980
  • Graduates: 8,897


  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
  • 97% of undergraduates live on campus


  • 5,300 externally sponsored projects
  • $1.33 billion total budget


  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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