College Financial Officer - College of Professional Programs

2023002EP

College Financial Officer

College Financial Officer - College of Professional Programs

1541

16 - Principal Assistant

E99926

No Match

Exempt - Administrative

None

100

AE - 112

$80,000 – $99,044 year DOE/DOQ

Position is Available Now

12 months per year

Cheney campus

Spokane

Yes - Unsupervised access to developmentally disabled, vulnerable adults or children under the age of 16

Kenlyn Mackey

kmackey2@ewu.edu

• Do you want to join a great organization and make a difference? Are you strategic minded and a problem solver? The College of Professional Programs at Eastern Washington University seeks an experienced College Financial Officer.
• Reporting to the Dean of the College, the College Financial Officer is an integral role in leading a wide range of fiscal and biennial budgetary, personnel, and administrative activities. The position serves as a leader in planning, advising, training, developing, administering, controlling, and implementing a diverse portfolio of business operations, finance and budgeting, human resources, payroll and benefits, and travel services related to the College of Professional Programs (CPP). The position provides guidance and direction to college administration on the management of faculty and staff on all phases of budget development, preparation, monitoring and management; assists in projection of budget needs and provides data on current and prior years’ expenditures; and assists the Dean in strategic planning for the college. See Job Duties section for detailed description of the position’s responsibilities.
• On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
• Applications will be accepted until further notice. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
• Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

• Must be able to work occasional nights and/or weekends to fulfill special projects and events, have a valid Driver’s License and access to a personal vehicle for occasional local travel to meetings as needed. Mileage reimbursed at state rates.
• During the course of university employment this position will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
• All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR.
• Upon hire employees will complete our required DEI, Hazing, and Harassment, Title IX training, and any other federal, state and university mandated trainings. Employees can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training/.

Essential Functions Analysis forms (“EFA”) describe the physical and mental demands associated with our positions. If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Human Resources at HR@ewu.edu.

No

No

No

• University, local, regional and state mandates for public and personal protection should be followed as needed.

• A Bachelor’s degree in business administration, accounting, economics, or a related field and five (5) years or more of progressively responsible experience directly related to the duties and responsibilities assigned, which includes at least three (3) years or more of managerial experience. A Master’s degree in a related field may be substituted for up to one (1) year of the required experience.
• Progressive experience using financial and quantitative tools for modeling, analysis and reporting, and the ability to think strategically and analytically, solve problems and make solution-oriented recommendations and decisions
• Exceptional skills with MS Office Excel, Word Outlook, PowerPoint
• Demonstrated experience with databases, developing queries and reports
• Experience with application of accounting principles and knowledge of building a budget and budget review
• Experience leading or providing multi-department budgeting and strategic planning
• Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of our students, faculty, staff, and the public

• Finance or budgeting experience in higher education
• Knowledge of Public University or State appropriation, budgetary, and accounting systems
• Certified Public Accountant (CPA) or Master of Business Administration (MBA)

• Flexibility
• Collaboration
• Communication
• Teamwork
• Time Management
• Attention to Detail

Regular

Monday – Friday, 8:00 a.m. – 5:00 p.m. with occasional nights and weekends

01/06/2023

Yes

Continuous

To be considered for this opportunity, please submit your application materials through our online application portal located here: https://jobs.hr.ewu.edu. If you are unable to submit through the applicant portal, contact Human Resources Services at (509) 359-2381.


It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
1. Attach a detailed cover letter in which you describe how you meet each of the required qualifications and preferred if applicable. It is preferred that you provide that information in a bulleted list within the body of your cover letter.
2. Attach a chronological resume including work experience, education, and applicable certifications.
3. Please attach a list of professional references to include their names, titles, organization names, phone numbers, email addresses, and their connection to you.
4. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
5. This is an open recruitment; three days’ notice will be provided prior to closure of recruitment
All materials will be held in strictest confidence; references will not be contacted until candidates have been notified. Note: Letters of Reference are not required at this time. We reserve the right to request letters of reference at a future date, such as once we have identified interview candidates.

Application

50

Finance and Budgetary Oversight:

• Plans, develops, manages, oversees, monitors, and reconciles college’s budgets including direct interaction and decision making with department chairs and program directors.
• Provides guidance to leadership and departments in development, implementation, and monitoring of institutional and biennial budget requests.
• In collaboration with the Dean, identifies college available funding resources, budget, current utilization, and future funding needs that are prepared and presented to Academic Affairs.
• Collaborates with the Dean to identify areas for budget revisions/adjustments; and calculates various budget scenarios; and makes recommendations.
• Develops and examines the College’s budget reports for accuracy and disseminates the financial reports to department chairs and staff.
• Creates cost analysis and forecasts budgetary needs for the college or departments based on budget drivers, spending trends and revenue flow in state and self-support budgets.
• Updates the Dean of budget availability, encumbrances, commitments, and internal or external funding requests for the college. Communicates Dean’s decisions and requests to university administration on budget and fiscal matters, as appropriate. Serves as the principal advisor to the Dean and department Chairs/Program Directors on financial and administrative operations.
• Coordinates with the Dean and Academic Affairs to ensure appropriate funding for college personnel requirements.
• Identifies budgetary concerns and recommends solutions.
• Monitors EWU Foundation fund balances and approves expenses as appropriate.
• Generates college-wide funding distribution model for all college self-support programs.
• Provides budgetary support for grants and contracts.
• Participate in strategic planning and program management decisions, specifically providing a fiscal lens as part of management team.
• Develops or reviews budgets for grants, revenue generating programs both on-and-off-campus including projections and actual revenue and expenses.
• Develop and approve all fund transfers and monitor changes to department budgets.
• Administer budget for personnel hiring and preparation of Personnel Action Forms (PAFs). Ensure positions have adequate and sustainable funding plans.
• Train and develop department staff on fiscal matters and oversee department budgets. Recommend and provide primary assistance to Dean and department chairs/staff in the development of budget requests and budget reductions.
• Advise and disseminate information related to policies and procedures and provide budget and workload analyses for departments/programs when needed. Monitor and report Overload and Exceptional Overload situations.

Yes

40

Administrative and Personnel:

• Prepares Payroll Action Forms (PAFs) to compensate college faculty.
• Examines bi-monthly payroll report and monthly Comprehensive Budget Level reports to ensure appropriate budget level of positions and accuracy of payroll transactions.
• Assists in administering personnel practices and procedures. Reviews information, analyzes and provides counsel and recommendations on areas for improvement.
• Represent Dean to departments and other administrative offices. Coordinate and supervise a variety of administrative assignments.
• Administer and manage graduate assistant appointments. Work with departments and program staff as needed.
• Review, update and/or correct all personnel position information for the College.
• Develop and manage Faculty Appointment letters.
• Train and supervise new and existing department staff on reconciling and monitoring department budgets.
• Utilize and leverage Institutional Research and other data systems available to develop, monitor and coordinate various reports and trends in academic programs, majors, and enrollment.

Yes

5

Staff and Faculty Support:

• Develop and implement office procedures, policies, and systems. Serve as primary resource.
• Assist with interviewing, training, and evaluation of college staff including classified staff, students, and others.
• Suggest and implement improvements in office operation/procedures relating to staffing, equipment needs, and space use.
• Conduct meetings with staff to provide information on policies and procedures and increase knowledge of University and College functions.

Yes

4

Procurement:

• Approves requisitions in Banner for procurement of equipment in support of the college.
• Prepares fiscal reports and analysis for the dean in support of capital building projects or capital equipment purchases in alignment with university’s strategic plan/mission.
• Prepares, monitors, and approves travel and corporate travel account transactions.
• Monitors and approves purchasing card transactions for all college card holders.

Yes

1

Other duties as assigned:

• Other duties as assigned

Yes