Intermediate Clerk I

Pasadena City College


Salary: $39,840.36 - $43,924.08 AnnuallyCFT-32

Job Type: Full-Time

Job Number: 03740

Location: Pasadena, CA

Department: Student Services

Closing: 6/28/2023 11:59 PM Pacific


Under general supervision, to do a variety of clerical duties of average difficulty which require learning and applying specific policies and practices; to explain established policies and procedures to students; and to do related work as required.

WORK SCHEDULE:

Monday - Thursday: 10:30 a.m. - 7:00 p.m.Friday: 8:00 a.m. - 4:30 p.m.

CLASS CHARACTERISTICS

Incumbents in this class function within a well defined framework of procedures and policies and are expected to refer unusual situations, cases or problems to a supervisor. Instructions or guidelines are specific for most of the work. Work which has the most serious impact may be reviewed during and upon completion. New procedures and guidelines are developed by supervisors and must be learned. When incumbents have learned the usual processes and activities, supervision is general and infrequent. Supervision is usually available at least by telephone or at specific times of the day. the typical tasks or work performed in this class can frequently be assigned to several people or to a group who will all do the same work at different hours, locations, or desks. Incumbents may be asked to show others how to do tasks of the assignment on a temporary basis.

Proportion of time spent typing may vary in different assignment locations. However, a few jobs may require the ability to arrange spacing of material on a page. For some jobs involving a great deal of typing, incumbents may need to correct spelling and grammar.

Many positions in this class require the ability to keep information and materials confidential.


EXAMPLES OF DUTIES:

1. Perform clerical duties applying learned procedures and practices; keep records.
2. Assist students by providing and obtaining information or explaining policies and procedures; answer telephone and wait on counter to give out standard information.
3. Receive, sort, batch and distribute documents.
4. Alphabetize, index, and proof.
5. Operate copy and duplicating equipment.
6. Type form letters, memoranda and other material from straight copy, making corrections in spelling and grammar; fill in forms.
7. Code, compare numbers, and check items for specific information; file.
8. May help student assistants by explaining tasks, policies and procedures and may review their tasks to ensure compliance with procedures and guidelines.
9. Make lists and prepare tabulations.
10. At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by a Clerk.

MINIMUM QUALIFICATIONS:

Graduation from high school

One (1) year of clerical experience.

KNOWLEDGE AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE OF:

Office practices and procedures and of

Good English grammar, usage, and spelling.

ABILITY TO:

Learn specific practices, procedures, and office routines.

Follow alphabetical and numerical arrangements.

Communicate orally with the public in giving and obtaining information.

Operate a computer accurately.

Keep information and materials confidential.

Establish and maintain effective working relationships.

Work in a multiethnic environment.

PHYSICAL ABILITIES:

Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.



APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer



To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4057713/intermediate-clerk-i




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