Program Manager for Faculty AffairsDepartment:
SRVPAA-SR VP Acad Affrs & ProvAbout the University of Georgia:
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
The Office of Faculty Affairs offers resources and programs to support faculty across their careers.College/Unit/Department website:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
Standard office hours of 8-5 Monday through Friday with potential night or weekend work for eventsAdvertised Salary:
$45,000-$50,000; Commensurate with Experience and qualiﬁcations.Posting Date:
05/30/2023Open until filled:
YesProposed Starting Date:
06/26/2023Special Instructions to Applicants:
Applicants are encouraged to apply by June 7, 2023 for full consideration with a desired start date of June 26, 2023.Location of Vacancy:
Athens Area EEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (email@example.com).Classification Title:
Office Manager/Clerical SupervisorFLSA:
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
A bachelor’s degree or equivalent, and four years of closely-related university experience.Position Summary:
Candidates with a Master’s degree or equivalent are strongly preferred.
This incumbent supports the professional development of individual faculty and academic leadership, as well as the implementation of institution-wide initiatives and administrative policies related to faculty. They report to the Director of Programming in the Office of Faculty Affairs, who reports to the Associate Provost for Faculty Affairs. The Office of Faculty Affairs, a unit within the Office of the Senior Vice President for Academic Affairs and Provost, provides oversight of faculty-related policies and professional development related to faculty success and academic leadership enrichment for the University of Georgia.Knowledge, Skills, Abilities and/or Competencies:
The incumbent manages the Faculty and Leadership Development office within Faculty Affairs. The employee is the primary representative for programs providing outreach and educational services related to a suite of faculty and academic leadership development programs offered by Faculty Affairs. The Program Manager for Faculty Affairs will be responsible for managing, marketing, and evaluating a range of programs for faculty and academic leaders that enhance excellence at the University of Georgia. Faculty and Leadership Development’s suite of programs include 1) planning for success as a faculty member, 2) effective mentoring, 3) increasing faculty diversity through active and systematic recruitment practices, 4) academic leadership development, and 5) increasing faculty engagement and sense of community. These professional development programs include Advanced Leader Program, Aspire Fellows, Creating a Sustainable Writing Program, Faculty Search Committee Training, New Faculty Orientation, New Leader Program, and more. This office works in consideration of and response to directives from above, emerging trends in higher education, and observed needs at UGA.
The employee will also manage the office, which primarily means managing events for in-person and virtual workshops, cohort programs, and other series and resources. Duties include marketing, scheduling and room reservations, catering management, budget tracking, communicating with speakers and attendees, and managing registration, attendance, and post-event surveys. This position will also assist the Director in strategic planning, budget management, and program development, implementation, and assessment.
Writing and communication skills are paramount as work includes communicating with academic leadership, as well as faculty and staff across the institution. Work includes designing online presence via website and social media, writing and editing website content, using customer relationship management (CRM) software, and creating surveys via Qualtrics. Duties may also include designing and facilitating faculty workshops and supporting materials in the learning management system and on the website.
- Excellent interpersonal and communication skills, both written and verbal.
- Talent for establishing and maintaining effective working relationships with faculty, staff, and community partners.
- Demonstrated ability to collaborate with faculty and administrators.
- Advanced software skills: sophisticated knowledge of full suite of MS Office, including Excel, Word, PowerPoint, Outlook, and Teams. Experience with Adobe Suite, BrightSpace, SharePoint, Qualtrics, and OmniUpdate. Ability to utilize technology for webinars, Kaltura, U-Tube, Audience Response, etc. Adept at learning software programs and information management procedures.
- Excellent organizational skills, self-motivation, and ability to work under minimal supervision to meet deadlines. Adept at management of multiple tasks, adapting to change, and (re)prioritizing duties.
- Instructional design, presentation, facilitation, or project management skills.
- Strong interest in supporting the success of others through training, coaching or mentoring, preferably with documented success in these activities. • Interest in or knowledge of academic literature and resources in the areas of faculty development.
- Ability to work effectively in a team environment.
- Administrative experience in higher education.
- Experience in event management of professional development in higher education for faculty or leadership either in a Center for Teaching and Learning, an academic unit, or related arena.
- Project management experience to take multiple projects from conception to fruition while developing quantifiable measurements and prioritizing workload to meet deadlines and budgets.
- Evidence of supporting diversity, equity, inclusion, and sense of belonging in higher education contexts
- Experience applying assessment methodologies to evaluate programmatic impact.
- Interest or experience in faculty or educational development, adult learning, organization development, human resource development, coaching
Lift and carry recruiting materials and displays as needed.Is driving a responsibility of this position?:
NoIs this a Position of Trust?:
YesDoes this position have operation, access, or control of financial resources?:
NoDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
YesCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Management and Administration: Office management, event and project management, including registration and catering management, participant tracking, and program assessment and annual reports. Percentage of time:
Marketing and Communications: Writing, designing, and updating website and social media, writing invitation and thank you correspondence, responding to inquiries, and more.Percentage of time:
Educational Development: Researching, writing, and delivering materials and resources to support Faculty Affairs development programs. Editing of educational development materials. Percentage of time:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.Recruitment Contact Name:
Mary CarneyRecruitment Contact Email: