Administrative and Communications Assistant (Term)

Date Posted: 06/02/2023
Req ID: 31618
Faculty/Division: Faculty of Arts & Science
Department: Dept of Anthropology
Campus: St. George (Downtown Toronto)
Position Number: 00044407

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Anthropology is concerned with the unity and diversity of humanity, human culture,and society from a comparative and global perspective. Members of our department have consistently included distinguished anthropologists of international renown, and continually provide research in a wide range of areas. As part of the University of Toronto, one of the world’s top research universities, our department conducts research that is broadly international, varying in method and theoretical frame to understand human experience in social, cultural, and evolutionary contexts. Our program reflects the diversity of the field, which we see as a source of intellectual excitement and strength.

Under the general supervision of the Department Manager, the Administrative and Communications Assistant is the first point of contact for the faculty and students in the department, providing a wide range of administrative support and communications for the day-to-day function of the department.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Booking rooms and arranging appropriate accommodations
• Editing content for brochures, newsletters, websites and/or handbooks
• Determining logistical details and activities for events and/or programming
• Maintaining information on a website
• Creating and maintaining presence on social media platforms
• Coordinating the preparation and distribution of promotional/outreach materials

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years recent and related experience in front line administrative support and communications preferably in a higher education setting
• Experience assessing client needs and directing them to the appropriate resources
• Experience with social media technologies, including content management and web platforms such as Drupal, image editing and Adobe
• Experience writing and editing content for newsletters, social media and other digital platforms
• Experience coordinating content for and producing marketing and promotional materials
• Experience organizing events and programs
• Strong writing and verbal communication skills
• Excellent organization, time management and decision-making abilities. Able to multi-task and deal effectively with competing priorities.
• Advanced skills in MS Office 365 (Word, Excel, PowerPoint and OUtlook)
• Strong client service orientation.

To be successful in this role you will be:

• Approachable
• Communicator
• Multi-tasker
• Organized
• Possess a positive attitude
• Resourceful

Please note: This is a term position until August 31, 2024.

This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

Closing Date: 06/12/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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