Administrative Support Assistant II

Job No: 526942
Work Type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Veteran's Preference Eligible, Health Care Administration/Support
Department: 32000000 - COLLEGE-PHARMACY

Job Description


Classification Title:

Administrative Support Assistant II

Job Description:

This position provides support to the College of Pharmacy faculty and staff under the direction of the Assistant Director of Operations. The incumbent will serve as an administrative assistant to support various departments, faculty, and office daily operations. This highly professional position requires daily contact with current and prospective students, faculty, staff, and the university community. This position performs a broad range of administrative duties as directed by faculty leaders and the Assistant Director of Operations. The assistant must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues, and exercise independent and prudent judgment when completing the tasks and responsibilities associated with assigned duties.

Duties include but are not limited to the following:

Faculty/Department support responsibilities -

• Schedule and assist the Faculty with coordination of meetings by reserving rooms, arranging video/phone conferencing, communicating with meeting attendees, taking minutes, and placing catering orders, if needed.
• Provide travel support to Faculty including being the liaison with the SSC (Shared Service Center) within COP to ensure all UF travel rules are followed and all documentation is submitted on time
• Assist faculty candidates and visitors traveling to UF, including flights, hotel reservations, transportation, creating itineraries.
• Assist in various committee meetings and college communications.

General Office support responsibilities -

• Provide essential administrative support such as mail pick up and distribution, maintaining keys
• Processing travel authorizations and travel reimbursements for faculty as requested
• Establishing and maintaining office calendars, including conference room scheduling
• Ordering supplies
• Serve as a liaison with the Shared Services Center (SSC) for paperwork as needed
• Coordinate meetings or other administrative support requests as requested
• Other administrative duties as assigned.

Expected Salary:

$18-$21 per hour; commensurate with education and qualifications

Minimum Requirements:

• High school diploma or equivalent

Preferred Qualifications:

The ideal candidate will possess:

• Two years of administrative office experience
• The ability to communicate clearly, meet deadlines, be self-motivated, and work independently
• Accuracy, attention to detail, and customer-service-oriented attitude
• Ability to work collaboratively and be a team player
• Competency in problem-solving
• Ability to work collegially and interact effectively with a diverse constituency
• Ability to maintain confidentiality
• Working knowledge in these areas: Microsoft Word, Microsoft Excel, Microsoft Outlook, DocuSign, Qualtrics

Special Instructions to Applicants:

This position has been reposted. Previous applicants are still under consideration and need not reapply.

The University of Florida, College of Pharmacy, strives to stimulate a culture that promotes diversity and inclusion within an exceptional community of students, faculty and staff. We welcome applicants from diverse backgrounds and are committed to developing leaders who respect, support and have a positive impact on all individuals.

In recognition of its efforts to cultivate a diverse and inclusive environment, the College of Pharmacy was the
recipient of a 2021 Insight into Diversity Health Professions Higher Education Excellence in Diversity Award.

As a part of our review, we look for a full CV which includes all professional appointments/engagements, all post-secondary education, and all publications from post-secondary education and all respective dates.

In order to be considered, you must upload your cover letter, resume, and list of 3 professional references.

This position is located on the main campus in Gainesville, FL. This position is not eligible for remote work.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No



Applications Close: 07 Jun 2023

To apply, visit https://explore.jobs.ufl.edu/en-us/job/526942/administrative-support-assistant-ii

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.









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