EY Professionalism Program Administrative Associate
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
This position provides a variety of specialized administrative support to the program director, internship program coordinator, industry partner coordinator, and education program coordinator. This position also supports the SAS Administrative Associate (Senior), initiates financial processing for payments and reimbursements, serves as a point of contact for the EY Professionalism Program, and coordinates a wide range of events and activities. This position reports directly to the EY Professionalism Program Director.
This is a full time, regular, 12-month unclassified professional staff position. This position is designated as primarily on-campus but may have some flexibility to work virtually or hybrid over academic breaks, as approved. The associate’s office will be located in Capitol Federal Hall, a 166,500 square foot modern facility that is home to the KU School of Business. Other flexible work schedules will be evaluated as per KU policy and School guidelines.
Position is benefits eligible. KU offers excellent benefits to employees including generous retirement contributions, paid leave, insurance, and various discount programs. Full details are available at: https://humanresources.ku.edu/benefits. The successful candidate must have appropriate authorization to work in the U.S. before employment begins.
In a continuing effort to enrich its academic environment and provide equal educational and employment opportunities, the university actively encourages applications from members of underrepresented groups in higher education.Job Description70% Administrative Support. Provide administrative support to program director, coordinators, instructors, faculty, staff, and students. Duties may include but are not limited to:
- Monitors workflow within the office and ensures that the tasks are completed accurately and in a timely manner.
- Provides clerical support for faculty and staff, as authorized by the program director, including hiring of student employees.
- Maintains daily correspondence, ensuring that incoming and outgoing documents are properly processed and filed.
- Maintains electronic and/or paper filing systems, databases, and record keeping.
- May arrange appointments and maintain calendars for program director/coordinators.
- Screens inquiries and directs issues/questions to the appropriate person, as necessary.
- Assists director in new faculty recruiting process for the program including candidate application materials, interview schedules, and travel arrangements.
- Maintains the Platform for Professional Excellence under the supervision of the program director, including approving/denying activities and completions and running reports
- Coordinating program interface aspects within Suitable including reviewing and assigning activities, badges and campaigns, and push notifications.
- Works with communications team to promote program and may assist in planning incentives.
- Assists with logistics involving a variety of online educational platforms and certification exam tools – setting up student accounts, removing dormant accounts, updating access, organizing content.
- Facilitates timely reporting to assist with enrollment in program courses.
- Facilitates hospitality and scheduling for guest speakers in classes, as well as for extracurricular events.
- Assists with event planning as needed.
- Recognizes the need to be agile with responsibilities as program continues to develop and evolve. Completes other administrative support functions as assigned.
15% Financial Transactional Support. Provide oversight of financial transactions and budget reporting. Duties may include but are not limited to:
- Initiates accounts payable process for financial transactions and travel reimbursements.
- Maintains an efficient process to organize and store all financial transactional documentation.
- Reconciles problems to ensure timely payment.
- Reviews and reconciles unit budget reports utilizing Excel and/or an ERP (Enterprise Resource Planning) system.
- Assists the director with financial records and budgets for the unit, individual faculty, and other academic needs.
- Maintains databases and processes for budgeting and donor accounting.
15% Office Management, Student Supervision and Miscellaneous. Responsible for ensuring smooth office functions and participating as a valued team member of the School of Business staff.
- Serve as primary back-up support for SAS Administrative Associate during high volume periods and leave.
- May recruit, supervise and train student assistants.
- Assigns, reviews, and evaluates the workflow of the office.
- Responsible for the procurement of supplies and maintenance of inventory records for the program.
- Reviews and recommends technological and procedural changes to ensure compliance with policy and improve work processes.
- Attends business school staff and faculty assembly.
- Participates in school and university wide committees and groups as requested.
- Completes other job-related duties as assigned.
- High School diploma or completion of G.E.D. equivalency, plus two years of office experience; or two years of post-secondary education.Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, as demonstrated on application materials.Excellent written communication skills as evidenced by cover letter.
- Associates or bachelor’s degree.
- At least two (2) years professional experience providing customer service, accounting, auditing and/or administrative support, as indicated on application materials.
- Knowledge of KU, state regulations or similar university structure.
- Past work experience demonstrating the ability to multi-task or work for multiple supervisors, as evidenced by work history.
- Experience organizing tasks, people, projects, or other highly skilled administrative tasks.
Review of applicants begins June 6, 2023 and will continue until the position is filled.Contact Information to ApplicantsMatt Lancaster, matt.lancaster@ku.edu, 816-805-4085Advertised Salary Range$38,000-45,000, depending upon experienceWork ScheduleM-F 8-5Application Review BeginsTuesday June 6, 2023Anticipated Start DateMonday July 10, 2023Apply to Job
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Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
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We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
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KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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