SSC HR Coordinator
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more
- Administrative Jobs
- Academic Affairs, International Programs, Institutional & Business Affairs, Human Resources & Employee Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The SSC HR Coordinator will provide timely and professional services that support or enhance the instructional, research and service goals of the units served. The SSC HR Coordinator will report to the SSC HR Manager, and will be expected to maintain successful relationships and frequent communication with individuals from academic or research units who request service from the SSC.
Job Description60% For each area served, responsible for assisting departments with their recruiting needs and position maintenance needs for the units that you are assigned to; including, but are not limited to:
- Helps facilitate the recruitment process for faculty and staff employees (regular and temporary) using staffing procedures developed by the Department of Human Resource Management. May assist units with the development of position descriptions, recruitment plans and associated materials. Facilitates job openings, coordinating search activities including but not limited to posting ad copy, coordinating search committees, review application materials on behalf of hiring departments (if requested), and consults and/or serves on employee selection committees (if requested).
- Assists applicants with questions on application process and status, sends system notification of application outcome to candidates, generates online offer letter, places and tracks background check completion, ensures supporting/organizational documents are attached and monitors recruitment processes to ensure university guidelines are followed. Works with HR Manager to evaluate issues related to the search process. Assists with the resolution of issues and concerns.
- Assists with the processing of recruitment exceptions (search waivers and personnel actions).
- Works with the Department of Human Resource Management and International Programs with any visa related issues.
- Processes position maintenance for ongoing appointments (i.e. personnel action forms to adjust funding, FTE, salary, etc.)
- Processes funding changes for regular budgeted positions.
- Responsible for the collection of all onboarding materials from prospective hires.
- Coordinates service access (i.e., computer access) and works with hiring unit to ensure information has been effectively communicated regarding employment details. Works with HR Appointment Specialists to ensure that all materials are keyed appropriately into the system and that the appropriate hourly employees are set up for the corresponding time collection group.
- Supports orientation related services provided to new employees.
- Provides ad-hoc reports to units served as requested.
- Coordinates with the Department of Human Resource Management on the interpretation and communication of human resources policies, procedures, and programs.
- Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
- Serves as a resource to department staff and faculty to ensure compliance with policy. Participates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staff.
- This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.
- Bachelor's degree plus a minimum of two (2) years related professional-level work experience OR a high school diploma/GED plus a minimum of six (6) years of related professional-level work experience.
- Computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.
- Excellent written communication skills and attention to detail as demonstrated by application materials.
- Bachelor’s degree in human resources management or related field.
- Experience in recruitment (human resources and/or student), human resources, benefits, communication, and/or training at the University of Kansas.
- Experience directly related to providing education or training in subject areas such as human resources, recruitment, affirmative action, equal opportunity.
- Experience using an HR ERP (Enterprise Resource Planning system), e.g. PeopleSoft.
- Analytical and problem-solving skills.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines.
- Ability to establish and maintain effective working relationships with faculty, administrative staff, and students in a higher education environment.
A complete online application includes:
- Application review begins Friday, June 2. You must apply by June 1 to be considered.
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Diversity, Equity, Inclusion, and Belonging
The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.
We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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