Job no: 495188
Work type: Full Time
Location: Swarthmore
Categories: Staff, Hourly (Non-Exempt)

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Who We Are:
The English Literature Department at Swarthmore College consists of eleven full-time faculty and over seventy undergraduate majors and minors. We are a lively hub of teaching, research, and academic events.

The opportunity:
The Administrative Assistant II (AAII) provides administrative support for the Chair, faculty, and students of the English Literature Department. The full-time, 11-month (.92 FTE) position requires student, staff, and faculty interaction, and requires a high level of organization, initiative, and discretion. This position has a work schedule of mid-July through mid-June.

Key tasks include office management; records and information management; budget preparation and accounts management; support for faculty teaching and research; event planning and execution; communications; support for faculty hiring and reviews; hiring, training, and supervising student workers; and support for assessment activities.

Essential Responsibilities

• Office Management (greeting visitors, routine clerical work and main office upkeep)
• Financial Management (departmental purchasing & spending, coordinating invoices and travel forms, processing honoraria and reimbursements for visitors)
• Records and Information Management (maintaining Google Drive documents and Excel/Google Sheets, checking academic information that appears across print and online platforms at the College)
• Events and Activities Planning (assisting with lectures, receptions, departmental retreats)
• Curriculum Management (course lists and schedules, enrollment lotteries, coordinating visiting honors examiners)
• Faculty Support (assistance with hiring, tenure/promotion reviews)
• Communications (frequent email communication with students, faculty, and other departments/programs)

Who you are:

• Candidates for this position should be detail-oriented, proficient with budget management, and able to communicate clearly, both verbally and in writing, to a range of audiences.
• Ability to learn new computer software and interfaces as necessary.
• Excellent communication, both written and verbally.
• Excellent organization skills. Must be able to handle multiple tasks, take initiative and work independently.
• Previous budget management experience, strong writing, editing, and proofreading skills.
• Excellent interpersonal and customer service skills.
• Design skills and proficiency in image editing and design tools (including tools and services such as Canva, Photoshop, and Adobe Illustrator)

What you bring:

• High School Diploma or equivalent with three to five years of job-related experience or an equivalent combination of education and/or experience.
• Bachelor’s degree or college level education preferred.
• Proficient with computers, including but not limited to MS Office Suite and Google Suite.
• Prior work experience in higher education, as well as proficiency with Banner, Moodle, and/or other specialized software, are preferred.

What You Will Get:
You’ll work at one of the world's most renowned liberal arts colleges, with incredible benefits, a stunning 420-acre campus and collaborative work environment. Come join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff.

If you are excited about this role, we want to hear from you! For full consideration, submit applications including resume and a brief cover letter with pay expectations by June 12, 2023.

Notice to Applicants - Covid-19 Vaccination Requirement

Review the Swarthmore Benefits Guidebook, we offer benefit plans starting at zero cost! Upon benefit eligibility, the College contributes 10% of an employee’s salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.

Tuition Grant Program

Paid Time Off (Staff)

Holiday Schedule

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Advertised: May 25 2023 Eastern Daylight Time
Applications close: Open until filled

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