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Administrative Assistant, Student Development & Administrative Services

Employer
Moraine Valley Community College
Location
Main Campus

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Student Activities & Services
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title:

Administrative Assistant, Student Development & Administrative Services

Department:

Student Development

Work Location:

Main Campus

Duties:

The Administrative Assistant performs varied office and clerical duties for the Vice President of Student Development and the Vice President of Administrative Services. The Administrative Assistant maintains a close and highly responsive relationship regarding the day-to-day office activities. Work requires knowledge and understanding of the institution’s philosophy, programs, and procedures relating to the divisions. The Administrative Assistant is dedicated to the learning college concepts by facilitating activities that promote student success and lifelong learning.

Education/Experience:

Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours required. Minimum of 4 years of administrative assistant or related experience required.

Specific Administrative Assistant Proficiency testing is required which includes Microsoft Office (Word, Excel, PowerPoint, Outlook), proofreading, customer service and keyboarding. Please see Special Instructions or contact HR at hr@morainevalley.edu for more information.

Qualifications:

  • Excellent ability to manage confidential material and maintain confidence.
  • High level of secretarial and office administration skills.
  • Demonstrated skills in typing, filing, dictation, transcribing minutes, and composing correspondence from written material, verbal instruction, or independently based on policies.
  • Strong interpersonal and communication abilities; skilled in customer service, answering telephones and greeting visitors; demonstrated understanding of diversity, equity, and inclusion.
  • Ability to write and prepare memoranda, email, reports, type periodic reports, transcribe minutes and other material; maintain records, reports, databases with attention to detail.
  • Highly organized; ability to schedule appointments, arrange meetings/travel and maintain calendars for senior leadership.
  • Ability to assist with occasional event planning, scheduling and space rentals, as well as other duties.


Position Status:

Full Time

Hours:

General Hours: Monday – Friday 8:30 a.m.- 5:15 p.m.
(Occasional evenings and Saturdays for special events)

Minimum Starting Rate:

$20.22

Hourly/Salary:

Hourly

Review of Applications Begins:

06/02/2023

Position Type:

Support/Hourly Staff

Posting Number:

SS00458P

Open Date:

05/22/2023

Open Until Filled:

Yes

Special Instructions to Applicants:

To be considered for this position, applicants must complete the required software proficiency test and pass all parts of the test. The application will not be forwarded to the hiring manager without the proficiency test on file with the office of Human Resources.

Please complete the required proficiency testing for this position by bookmarking the link and taking the modules.

Test List
Intermediate Word
Basic Excel
PowerPoint
Outlook
Reading Comprehension
Proofreading 2
Customer Service Interaction
Keyboarding

BOOKMARK LINK:
https://online.testgenius.com/application/user-registration.html?MEVYCY-Administrative%20Asst

You may return to the module by re-entering your information. For assistance, contact HR at hr@morainevalley.edu.

Organization

Moraine Valley Community College is dedicated to ensuring our students gain the knowledge and skills needed to meet the demands of a changing world. With nearly 150 programs, expert faculty, state-of-the-art learning facilities, and a vibrant campus culture, you’ll see why we are among the nation’s premier two-year institutions of higher learning.

The Moraine Valley Community College District 524 covers 139 square miles in the southwest suburbs of Chicago. The district has population of about 400,000 people and includes 26 communities.

Recognizing employees are among our most valuable resources, Moraine Valley strives to attract, hire and retain diverse and highly qualified personnel. 

Our Human Resources Department is committed to providing professional, prompt and fair services to current and prospective employees. We are excited at the prospect of new personnel sharing their knowledge and expertise within our community and we encourage all to apply for open positions for which they are qualified. The college prides itself on providing an atmosphere that fosters professional and personal growth—one of the many reasons we are recognized as an Avatar HR Solutions Best in Class Employer.

Company info
Website
Telephone
7089744300
Location
9000 W. College Parkway
 Palos Hills
IL
60462
United States
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