Financial Assistant

Date Posted: 05/25/2023
Req ID: 31450
Faculty/Division: UofT Scarborough
Department: UTSC:Campus Safety & Security
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00053077

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The UTSC Campus Safety is responsible for the protection and safety of students, staff and visitors of the campus. Its delivery model is based on a community engagement philosophy which encourages an interactive partnership between Campus Safety and members of the community to facilitate a team approach to safety.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the direction of the Manager, Finance and Special Projects, the Financial Assistant is responsible for processing financial and payroll related documentation for all employee groups in the department. The incumbent supports the Manager, Finance and Special Projects in setting up, updating and maintaining FIS and HRIS information, collating financial reports from FIS and assist with end of month reconciliations, and investigates and corrects any financial discrepancies. They will perform a range of duties related to financial processing, report generation, and tracking as well as some general financial administration.

Your responsibilities will include:

• Coding financial information for processing in FIS
• Reconciling purchasing card statements
• Checking that proper approvals are obtained prior to processing transactions
• Preparing and/or processing journal entries
• Generating standard financial reports
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Identifying and resolving individual financial discrepancies

Essential Qualifications:

• Advanced College Diploma (3 years) in Accounting or related field or acceptable combination of equivalent experience.
• Minimum two (2) years of related experience with providing financial and administrative support.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
• Experience updating databases and generating reports.
• Experience compiling, sorting and organizing financial data.
• Demonstrated experience using FIS and/or HRIS or similar SAP systems.
• Experience preparing and processing journal entries.
• Experience with recording and reconciling transactions for accounts.
• Demonstrated experience with processing financial transactions and analyzing data discrepancies.
• Experience with organizing the logistics of meetings and booking rooms including arranging catering and appropriate accommodations.
• Advanced skills in Microsoft Office (e.g. Excel, Word and Outlook).
• Excellent problem-solving and customer service skills.
• Excellent organizational and interpersonal skills.
• Strong analytical skills and detail-oriented with a high level of accuracy.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Knowledge of the University Guide to Financial Management and other applicable policies.

To be successful in this role you will be:

• Accountable
• Achievement oriented
• Diligent
• Meticulous
• Organized
• Problem solver
• Team player

Additional Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 06/05/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $53,222 with an annual step progression to a maximum of $68,063. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Payroll, Administrative Assistant, Equity, HR, HRIS, Finance, Administrative, Human Resources