Project Coordinator

Date Posted: 05/26/2023
Req ID: 31468
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00052248

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

The BMO Financial Group Finance Research and Trading Lab is a high-tech facility that enables students, faculty and staff to interact with the global financial community and its resources in a real-time setting. This state-of-the-art multi-function laboratory creates new opportunities for training, teaching, research, product and curriculum development. The FRT-Lab provides a focal point for research and training in a range of financial disciplines including: investment strategy and portfolio management; financial engineering and risk management; trading; and, analysis of the microstructure of markets.

As the Project Coordinator, you will be responsible for full cycle project coordination, building and strengthening relationships with stakeholders and partners of strategic importance, and working in partnership with content creators and the Rotman Marketing team to establish and post content on social media channels, writing and coordinating funding/sponsorship applications and funding contracts.

Your responsibilities will include:

• Developing or modifying project schedules
• Reviewing and assessing requirements needed to meet project timelines
• Researching, analyzing and recommending solutions to project challenges
• Coordinating tasks forprojects and other strategic initiatives with stakeholders
• Gathering information in preparation for planning reports
• Drafting progress reports for project leader's review
• Resolving issues identified in project planning reports
• Implementing project communications plans

Essential Qualifications:

• Bachelor's Degree (Finance, MIS, Project Management, Management, Economics, Marketing); or acceptable combination of equivalent education and experience
• Minimum five (5) years recent and relevant experience in a project coordination role
• Experience developing project plans, strategic plans, and/or other project coordination documents
• Excellent oral and written communication skills to facilitate community consultations and build stakeholder relationships
• Experience organizing activities for events and/or programming including workshops, seminars, and small conferences
• Experience coordinating meeting schedules, agendas, materials, action and follow-up items
• Experience with financial record keeping including reviewing invoices and tracking budgets
• Experience with, or exposure to, grant writing
• Advanced skills and experience using Microsoft Office suite, including Excel, PowerPoint, Word, Outlook, Forms, etc.
• Experience with updating websites and social media accounts, including drafting and editing content for print and/or online communications channels
• Flexibility and demonstrated initiative to work in a fast-paced, ambiguous, and changing environment
• Proven ability to work independently as well as in a team environment

Assets (Nonessential):

• Completed,or on track to complete, PMI-PMP Certification or a certified project management course

To be successful in this role you will be:

• Approachable
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Tactful

Notes:

This is a 2-year term

This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 06/05/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Jen Salerno

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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