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Job no: 865964
Work type: Support Staff
Pay Grade: 12
Major Administrative Unit / College: College Of Human Medicine
Department: Chm West Michigan 10022803
Sub Area: AP- Professionals
Salary: Salary Commensurate with Experience
Location: Grand Rapids
Categories: Administrative/Business/Professional, Labor/Service/Maintenance, Office/Clerical Support, Operations Services, Skilled Trades, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly
Working/Functional Title

CHM West Michigan Facilities Coordinator

Position Summary

The CHM West Michigan Facilities Coordinator assists with the oversight, inspection/validation, and coordination of shared and fixed research and building equipment and associated resources and services located in the Michigan State University Grand Rapids Research Center (GRRC), Doug Meijer Medical Innovation Building (DMMIB) and the Secchia Center. The Facilities Coordinator serves as a liaison between building occupants, faculty, University departments, and support units and will assist the Facility Manager, Building Services Engineer, and Operations/Facilities Team to ensure continued day-to-day operations of CHM West Michigan buildings. This includes, but is not limited to, oversight of building equipment and services, vendor contract management and scheduling, coordination of projects and services. This position involves working with faculty, researchers, Environmental Health and Safety, Campus Animal Resources and contract vendors to develop operational policies and guidelines, while identifying and addressing research and compliance needs.

This position will assist with new employee onboarding, facility orientation and training, and office assignments, while providing continued support to current staff. This position will assist with coordinating projects as well as manage existing shared and common space within the three Grand Rapids buildings: This includes maintaining space inventory and capital assets in the University systems. Lastly, this position will request proposals/quotes from vendors, submit requisitions, process invoices, and help oversee the facilities’ operational accounts.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Facilities Management, Business Management, or Science; three to five years of related and progressively more responsible or expansive work experience in facilities and building operations management, including building management systems; experience with financial management including budgeting and accounting; the job may require experience in managing scientific laboratories and buildings or a facility related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

The position also requires computer and software aptitude, with an emphasis on word processing, spreadsheets, and presentation software and solid understanding of budgeting and statistical data analysis. The candidate must have the ability to multi-task and prioritize issues, be proactive and take initiative to identify problems and troubleshoot in a logical manner. Excellent customer service skills are also required.

Scientific and/or research background with strong management and leadership skills together with excellent communication, influencing, negotiating and engagement skills, sound judgment and decision-making skills, mechanically-inclined with a hands-on problem-solving approach. The candidate should have flexibility to deal with urgent or last-minute problems as they arise, an enthusiastic and committed approach with a track record of building strong, trusted relationships with colleagues and stakeholders at all levels and an ability to comprehend and use technology to aid in the management of duties including mobile smart phone, building management systems, and diagnostic equipment.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume & Cover Letter

Work Hours

occasional early, late, weekend work required as well as emerge

Website

https://humanmedicine.msu.edu/

Summary of Health Risks

occasional contact with liquid nitrogen dewars and high pressure gas cylinders

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends May 30, 2023 at 11:55 P.M.

Advertised: May 24, 2023 Eastern Daylight Time
Applications close: Jun 6, 2023 Eastern Daylight Time