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Administrative Assistant, VP Finance

Employer
Moraine Valley Community College
Location
Main Campus

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title:

Administrative Assistant, VP Finance

Department:

Finance

Work Location:

Main Campus

Duties:

Under general direction, the Administrative Assistant performs varied office, clerical, and financial duties and provides confidential administrative support to the Vice President of Financial and Business Services/ College Treasurer. The Administrative Assistant maintains a close and highly responsive relationship regarding the day-to-day office activities with the Vice President. The Administrative Assistant requires knowledge and understanding of the institution’s philosophy, programs, and procedures relating to the finance division. The Administrative Assistant is dedicated to the learning college concepts by facilitating activities that promote student success and lifelong learning.

Education/Experience:

Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours required. Certifications in Microsoft Excel, Word, Outlook, and/or related training preferred.

Minimum of 4 years of administrative assistant or related experience required.
Proficiency testing for this position is required which includes Microsoft Office (Word, Excel, PowerPoint, Outlook), proofreading, customer service, keyboarding and others.

Please see Special Instructions. For more information, contact hr@morainevalley.edu or 708-974-5704.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • High level of secretarial and office administration skills.
  • Working knowledge of PowerPoint and Adobe Acrobat Pro.
  • Experience with computerized accounting systems.
  • Above average computer skills, including 10 key calculators.
  • Strong interpersonal and communication abilities (verbal and written)
  • Highly organized; ability to schedule appointments, arrange meetings/travel and maintain calendar for senior leadership.
  • Demonstrated experience in monitoring budgets, purchase orders and process payroll timesheets.
  • Ability to manage confidential material and maintain confidence.
  • Excellent ability to assist the Vice President of Financial and Business Services with gathering investment bid information and placing investments.
  • Ability to assist in preparation of financial reports and ensure safekeeping of college funds by reviewing banking and investment statements for proper recording.

Position Status:

Full Time

Hours:

General Hours
Monday-Friday
8:30 a.m.-5:00 p.m.

Minimum Starting Rate:

$20.22

Hourly/Salary:

Salaried

Review of Applications Begins:

04/17/2023

Position Type:

Support/Hourly Staff

Posting Number:

SS00450P

Open Date:

04/05/2023

Open Until Filled:

Yes

Special Instructions to Applicants:


To be considered for this position, applicants must complete the required software proficiency test and the online application for this position. The online application will not be forwarded to the hiring manager without a proficiency test on file with the Office of Human Resources. Please bookmark and complete the proficiency testing link that will be presented to you upon successful submission of your application.

Office of Human Resources
hr@morainevalley.edu
708-974-5704

Organization

Moraine Valley Community College is dedicated to ensuring our students gain the knowledge and skills needed to meet the demands of a changing world. With nearly 150 programs, expert faculty, state-of-the-art learning facilities, and a vibrant campus culture, you’ll see why we are among the nation’s premier two-year institutions of higher learning.

The Moraine Valley Community College District 524 covers 139 square miles in the southwest suburbs of Chicago. The district has population of about 400,000 people and includes 26 communities.

Recognizing employees are among our most valuable resources, Moraine Valley strives to attract, hire and retain diverse and highly qualified personnel. 

Our Human Resources Department is committed to providing professional, prompt and fair services to current and prospective employees. We are excited at the prospect of new personnel sharing their knowledge and expertise within our community and we encourage all to apply for open positions for which they are qualified. The college prides itself on providing an atmosphere that fosters professional and personal growth—one of the many reasons we are recognized as an Avatar HR Solutions Best in Class Employer.

Company info
Website
Telephone
7089744300
Location
9000 W. College Parkway
 Palos Hills
IL
60462
United States
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