Administrative Coordinator - Westhampton College Dean's Office - 501215
This position provides administrative support for Westhampton College and the will program, performing and coordinating a variety of administrative, fiscal, and support activities. Some of these duties require advanced or specialized knowledge and skills including budget administration, event planning and program support, website maintenance, creation and maintenance of spreadsheets and other specialized recordkeeping, database management, and report creation; may also participate in specified information-gathering projects and tasks. The Administrative Coordinator works collaboratively with students, faculty, staff, families, alums, and other University offices, as well as with outside vendors.

RESPONSIBILITIES:

Administrative and Program Support:

• Provides administrative and program support to both Westhampton College and the will Program, in accordance with University of Richmond and Westhampton College policies and procedures.
• Supports multiple student leadership teams on logistics and communication matters, including room reservations, communicating with vendors and University partners, and budget support.
• Creates, updates, and maintains files, inventories, and records; implements and maintains data management systems; manages logistical and other support for student application, nomination, and recognition processes and maintains related records and data, including for Westhampton College senior awards and the will application and acceptance processes.
• Prepares and delivers various marketing and program materials including flyers, invitations, and name tags for meetings, events, and conferences.
• Monitors, reconciles, and assists with fiscal administration, including processing honoraria, travel expenses, reconciling purchase cards, issuing checks requests, and monitoring the budget.
• Compiles information and data, in reports, spreadsheets, or other forms, related to Westhampton College and will events, conferences, membership, participation, and budget.
• Manages program and event calendars, including serving on the Programming Committtee, and makes travel arrangements.
• Updates and maintains event/program web pages.
• Edits administrative reports, emails, and other documents.
• Performs other duties as assigned.

Event Coordination and Support:

• Provides primary support for a wide variety of large and small events
• Works collaboratively with campus and Richmond community partners on University-wide events
• Manages invitation and reply processes from start to completion
• Collects and maintains data on participant information, event registration, ticket sales, publicity, and attendees.
• Performs other duties as assigned.

QUALIFICATIONS:

• Ability to provide support and care for students and to help create thriving and inclusive communities.
• Ability to work in a student-focused, fast-paced, convivial environment.
• Demonstrated proficiency in interpersonal, written, and oral communication skills and excellence in editing and proof-reading.
• Excellent organizational and problem-solving skills.
• Passion for and interest in Diversity, Equity, Inclusion, and Belonging (DEIB) issues, Women, Gender, and Sexuality Studies (WGSS), and social justice, including advocacy and support for all gender identities, historically underrepresented students, and LGBTQIA+ individuals.
• Ability to work independently with minimal supervision; ability to problem solve; ability to multi-task.
• Knowledge of finance, accounting, budgeting, and cost-effectiveness procedures.
• Strong project management, organization, and coordination skills.
• Word processing and data entry skills; website management, high proficiency in spreadsheets and database management, and records management skills.
• Ability to compile information, gather and analyze data, and generate reports.
• Ability to maintain calendars and schedule appointments.

EDUCATION & EXPERIENCE:

• High school diploma or the equivalent required, college degree preferred
• 2-4 years of administrative support experience required
• Demonstrated project management required
• Previous student development and higher education experience preferred with an emphasis on helping create a thriving and inclusive community

WORK HOURS:

• Full-time, non-exempt 10-month position
• Monday - Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week
• Some evening and weekend work required

SALARY STRUCTURE:
Pay Grade 4 (Hiring Range $17.70 to $22.12 per hour)

About Westhampton College:
Westhampton College was founded in 1914 to ensure gender equity in education, opening its doors to women six years before the passage of women's suffrage. Westhampton has stayed true to its progressive origins for over a century, and today is dedicated to the support of underrepresented genders, including women, gender-expansive individuals, and all who identify with our college.

About the will Program:
will is a nationally recognized program for students interested in exploring gender and social justice issues both in and out of the classroom.

ABOUT UR:

At the University of Richmond, we're creative, inclusive, and determined. We're Spiders, and our mission is to create positive change in the UR community and beyond.

EOE