Alumni Affairs/Special Events Coordinator
- Employer
- University of South Carolina
- Location
- Columbia
View more
- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
STA00620PO23
Job Family:Alumni Relations and Development
Job Function:Alumni Relations
USC Market Title:Alumni Affairs Coordinator
Job Level:P1 - Professional
Internal Title:Alumni Affairs/Special Events Coordinator
Campus:Columbia
Work County:Richland
College/Division:College of Education
Department:CED College of Education
State Pay Band:5
Approved Starting Salary:$42,633
Advertised Salary Range:$42,633
Location of Vacancy:Columbia, SC
Part/Full Time:Full Time
Hours per Week:37.5
Work Schedule:Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Full-time Equivalent (FTE)
Basis :12 months
Job Search Category:Alumni Development
About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement:At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefit Eligibility Type:Full-Time Equivalent (FTE)
South Carolina Retirement:Yes
State Insurance Programs:Yes
Annual Leave:Yes
Sick Leave:Yes
Advertised Job Summary:The Alumni Affairs/Special Events Coordinator (Alumni/Development Coordinator II) will perform a wide range of duties in support of the Dean’s Office and the College of Education to ensure the Dean’s priorities for special events, alumni relations and related/resulting programs and initiatives are met. This position will utilize the professional concepts of alumni and external relations to assist in implementing programs and/or strategies designed to inform key constituencies of institutional programs, activities, policies and practices. The primary responsibilities of the Special Events Coordinator will include a), general program support and stewardship, b) volunteer management and event planning, and c) alumni engagement strategies. The Alumni/Special Events Coordinator will also work with faculty and staff from the various centers and offices within the college to plan academic events, including lectures, symposiums and awards ceremonies.
Job responsibilities include:
Oversees set-up of on-site vendors and catering staff as needed, staff events and manage registration tables for greeting, guest check-in, distributing name tags and materials as needed, trouble-shoot during events to ensure that they run according to schedule. Communicate with various stakeholders including faculty, staff and administration in order to ensure event goals are met prior to and after the event.
Plan, organize and produce events for the College of Education which consists of working with volunteers and vendors.(Signature Events include Champions of Education Gala, Annual Homecoming Event, Student Awards Reception, Faculty and Staff Awards Luncheon, Annual Cockaboose Event, Retired Faculty Luncheon, Scholarship Luncheon and other new and miscellaneous events to support both internal and external outreach of the College of Education for students, alumni, faculty/staff and local community members.)
Spearhead and oversee alumni activities and services to include alumni reunions, alumni interest groups, liaising with vendors and suppliers, arranging meetings, and handling calls and correspondence. Plan alumni cultivation events and activities and contribute to the COE Alumni LinkedIn Group when necessary.
Maintains the Development and Alumni Relations database system, known as Blackbaud CRM, and runs specific queries and reports.
Assist as needed with special projects and/or general administrative tasks as they arise to support the needs of the Dean’s office and the College of Education, which may include but is not limited to, office reception and maintenance, meeting room coordination and logistics, fiscal processing, travel, research and data analysis.
Collaborate on marketing and collateral pieces to include programs and invitations, as well as the Eventbrite events website and email communications strategy per event. Work with the Office of Communications to ensure social strategies for events are implemented when necessary.
Bachelor’s degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. This position must be able to work a flexible schedule, including evenings and weekends, when required, to support unit events including lecture series, conferences, symposiums and alumni relations/development engagements that are on or off campus.
Knowledge/Skills/Abilities:Ability to consistently manage multiple events and priorities in a calm and professional manner. Ability to develop a proficient understanding of the database system and add meaningful data to alumni profiles. Ability to effectively work with on and off campus vendors in order to meet event needs and comply with university spending policies.
Safety Sensitive or Security Sensitive:No
Hazardous weather category:Non-Essential
Number of Vacancies:1
Job Open Date:05/17/2023
Job Close Date:07/01/2023
Open Until Filled:No
Special Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 1, 2023.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at UofSC.
Quicklink for Posting:
https://uscjobs.sc.edu/postings/145242
EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Organization
Working at University of South Carolina
With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.
The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.
Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.
By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.
Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.
In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.
South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.
The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.
South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.
The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.
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