Position Number: CLA22-496

College of the Canyons
Santa Clarita Community College District

announces the following employment opportunities

Human Resources Technician III(100% and 47.5%)

Two Classified Represented Positions

Review Date: May 30, 2023

These positions are a high priority for our District for the 2023-2024 year and are contingent upon continued available district and state funding.

Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Human Resources Technician III and a permanent part-time Human Resources Technician III (47.5%) in the Human Resources department on the Valencia campus.

Salary Placement For The 100% Position:

Salary placement will be on Range 26 of Classified Represented Salary Schedule B. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($4,605.00 / $4,877.00 / $5,162.00 per month) of this 20-step salary range.

Probationary period for new Classified employees is six months. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

Salary Placement For The 47.5% Position:

Salary placement will be on Range 26 of Classified Represented Salary Schedule B. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($2,187.375 / $2,316.575 / $2,451.95 per month as pro-rated for a 47.5% position) of this 20-step salary range.

Probationary period for new Classified employees is six months. Work year is 12 calendar months. The normal workweek for this 47.5% position is 19 hours. Paid holiday, discretionary, vacation, and sick time are provided and will be pro-rated based on hours worked. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018, 2019, and 2021 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction and supervision of the Assistant Superintendent/Vice President, Human Resources, the Human Resources Technician III is responsible for a variety of specialized and technical Human Resources functions including but not limited to, providing support to the Senior Human Resources Generalists and the Human Resources department in the recruitment and employment processes. Performs other related duties as assigned.

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Advertising and Verifications of Employment Processes:

• Works with Senior Human Resources Generalists to develop and implement advertising campaigns for all open positions. Includes research on effective advertising venues appropriate for each position, projected cost analysis, and timely placement of ads on college job lines, web sites, online advertising services and in various print publications as directed. Tracks advertising and places ads with third party advertising venues. Serves as a District resource, liaison and contact person regarding advertising. Applies knowledge of Equal Employment Opportunity regulations to attract diverse pools of qualified applicants.

• Tracks advertising budget and produces periodic reports of advertising placed, dollars spent, and applications received per venue. Inputs advertising purchase requisition information into paperless purchasing system and monitors timely routing and payment of purchase orders.

• Provides periodic reports of applicants by source to provide for most effective use of District advertising budgets.

• Provides quarterly reports of applicant disposition in the hiring process for EEO plan reporting purposes.

• Works with Senior Human Resources Generalists to conduct verifications of employment for potential candidates for hire as well as public records searches (e.g. internet, social media, teacher credentialing). Refers issues of concern from verifications to Generalists. Tracks verifications to completion.

Employee Application and Recruitment Processes:

• Serves as a liaison, District resource and contact person regarding the employee application and recruitment processes, including applicant tracking software. Provides information to extent of authority, training and experience.

• Reviews requirements for each recruitment to attain understanding and knowledge for processing applications and assisting applicants, setting up new files, and scheduling important dates pertaining to the recruitment. ç Changed to a period at end of sentence.

• Assesses online applications, reviews and confirms documents for specific criteria, advises and communicates with applicants by email of status and missing items, and updates applicant tracking system. Runs reports to determine all additional documents presented, sends reminder notifications and regret emails. Maintains files, logs, lists, and reports pertaining to the employment function. Maintains status report as to number of complete and incomplete applications received.

• Facilitates interview process both in-person and online, as well as pre-interview testing and applicable interview question review for candidates.

• Closes recruitment files. Reviews all documents for required signatures, corresponds and follows-up with Committee Members to acquire those missing. Understands process and retention schedule for each document. Disposes of paper documents after retention period has expired and Board approved.
  
  

GENERAL DUTIES:

• Provides clerical and technical support to Senior Human Resources Generalists and other department staff members as directed. May include, but is not limited to, scheduling applicant interviews, scheduling interview and meeting space, preparing interview materials and committee folders, sending out mailings, making photocopies, filing, receiving and processing new hire paperwork, creating personnel files, processing incoming and outgoing mail, preparing personnel action forms, preparing applicant letters, closing recruitment files, and making phone calls to applicants and new employees.

• Reviews application materials to determine minimum qualifications and updates statuses in the District’s applicant tracking system. Refers complex or equivalent qualification issues to the Senior Human Resources Generalists.

• Provides information and materials in response to inquiries from job applicants, District staff and office visitors to extent of knowledge, training and authority.

• Provides updates to HR staff and affected parties with overview of scheduled interviews for that week. Provides daily schedule and updates as needed.

• Responsible for correct and timely assembly of new hire packages for administrators, full-time faculty, part-time faculty, classified staff and short-term employees and ensures that an adequate supply is maintained. Makes copies or prepares work orders for materials at Reprographics as needed.

• Assists Senior Human Resources Generalists with onboarding of new hires (e.g. completion of new hire paperwork and notifications to various departments) as needed.

• Inputs and updates information into Human Resources Information System, department databases, and applicant tracking system. Generates periodic reports.

• Oversees department file room and storage facilities ensuring that documents are filed and stored according to department guidelines.

• Prepares, types, and distributes various forms, memos, and correspondences and reports related to the Human Resources functions of the District.

• Assists Senior Human Resources Generalists with gathering and updating employee data, biography, and service award information for various reports.

• Responsible for researching and maintaining currency of knowledge of Education Code, Title 5 and other applicable laws and regulations and District policies and procedures governing all areas of assignment. Maintains currency of knowledge of bargaining unit agreements to degree necessary to support Generalists.

• Serves as back-up to other Human Resources Technician III in regards to their primary duties.

• Serves as front desk/reception, assisting District staff and the public both in person and on the telephone, maintaining a friendly and supportive atmosphere for students, faculty, staff and all office visitors and assists with posting announcements on campus and mail pick-up.

• May direct, train and review work of temporary Human Resources staff, such as college assistants, interns and short-term employees.

• Attends special events and job fairs as requested.

• Assists with the functions of the Human Resources Office and special projects as directed.

• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Equivalent to two (2) years of full-time administrative/office support experience working in a community college, university, high school, community agency, or similar administrative/office work involving activities to support an office or department, assist the public, and perform complex clerical functions. Must have experience in files and records management.

Education:

Education equivalent to an Associate’s degree (60 semester units) is required. Two (2) years of direct experience in addition to that identified above may be substituted for each one year (30 semester units) of college coursework.

Requires Knowledge Of:

Working knowledge of MS Office Suite software (Word, Outlook, and Excel), office organization and other related skill areas.

DESIRABLE QUALIFICATIONS:

• Associate’s degree or higher.
• Current Human Resources certification.
• Prior Human Resources experience in an education or public setting.
• Prior experience in equal employment recruiting and staffing.
• Prior experience working with Datatel or other information management system (Colleague, Banner, Peoplesoft).
• Prior experience working with applicant tracking systems (NeoGov, People Admin, eRecruit, etc).

DEMONSTRATED KNOWLEDGE AND ABILITIES:

Position requires ability to:

• Perform a variety of clerical duties, in a fast-paced environment, often changing from one task to another and of a different nature without loss of efficiency or composure. Coordinate and organize multiple tasks with frequent interruptions.

• Utilize EEO principles in carrying out the work of the department.

• Perform repetitive work for long periods with accuracy and efficiency.

• Organize and prioritize work in anticipation of needs and goals with efficiency, speed and accuracy.

• Function effectively and with composure in stressful situations and under deadlines.

• Accept supervisory authority and understand and implement verbal and written instructions.

• Work effectively in a team environment.

• Develop and maintain cooperative and effective working relations with students, staff and the community using tact, patience and humor.

• Type with speed and accuracy using word processing, spreadsheet, database and other business-related software.

• Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services.

• Learn and work with advanced features of an applicant tracking system.

• Read, understand and correctly apply policies, rules and regulations including provisions of the collective bargaining agreements, Title 5, California Labor Code, and the California Education Code.

• Maintain detailed and accurate records and databases for reports and for auditing purposes.

• Produce accurate and timely reports.

• Communicate effectively and accurately in oral and written form.

• Provide appropriate information to the staff and the public in a friendly, professional manner.

• Maintain confidentiality of office and employee records and demonstrate tact and poise in working with the staff and the public on matters of a confidential and sensitive nature.

• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and community.

DISTRICT CLASSIFIED EMPLOYEE BENEFITS FOR THE 100% POSITION:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

DISTRICT CLASSIFIED EMPLOYEE BENEFITS FOR THE 47.5% POSITION:

This is a part-time position working 19 hours per week and is not eligible for District paid health and welfare benefits.

Professional development opportunities are provided to all employees. Educational incentives are available to eligible Classified Represented and Confidential employees.

RETIREMENT: This position is not eligible for PERS retirement plan unless hours exceed 1,000 in a fiscal year.

PHYSICAL CHARACTERISTICS:

Position is a stationary position and requires use of a computer for extended periods of time plus frequent periods of movement from one area to another, which may include traversing to different floors of a building; operating a computer and related equipment; communicating and providing information to others; working with various materials and objects; frequently exert 10 to 20 pounds of force to move objects; may be exposed to occasional contact with dissatisfied individuals; and travel from site-to-site. In the event of an emergency, employees will be relied upon to serve as emergency workers.

CONDITIONS OF EMPLOYMENT:

• Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.
• Official, sealed transcripts are required upon offer of employment.

EQUAL EMPLOYMENT OPPORTUNITY:

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

ABOUT THE DISTRICT:

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 96 associate degree programs, including 31 associate degree for transfer (AD-T) options, as well as 148 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $470 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

• Online District CLASSIFIED Application.
• Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
• Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
• Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
• Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
• Supplemental Questionnaire. Please answer the following questions as part of your application packet.

1. Do you possess education equivalent to an Associate’s degree (60 semester units) or higher from an accredited institution? If so, please provide a legible copy of your college/university/trade school transcript in your application packet, which clearly shows your coursework and your degree(s) earned. (Copies of diplomas are not acceptable in lieu of college transcripts. If you do not possess an Associate’s degree and are using additional years of work experience in lieu of semester units, please clearly indicate how you meet the minimum educational requirement through this additional work experience.

Please describe your administrative/office support experience working in a community college, university, high school, community agency, or similar administrative/office work involving activities to support an office or department, assist the public, and perform complex clerical functions. Include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience you have in these fields.

Please describe your files and records management experience.

Please describe any experience you may have working in a Human Resources office. Please include any experience you may have with recruiting processes and applicant tracking systems.

Please describe your customer service experience, and the roles you have played in serving the public.

Please describe your methods for organizing multiple projects and daily work.

Please describe any experience you may have working with others in a collaborative, team environment.

Please describe your ability to work successfully in a multicultural, diverse environment.

Are you interested in the full-time Human Resources Technician III position? (yes/no)

Are you interested in the part-time Human Resources Technician III (47.5%) position? (yes/no)

What interests you the most about working in one of these staff positions at College of the Canyons?

• Letters of reference are optional.

Please note:

• Skills evaluation of candidates for interview may be required.
• Travel and relocation expenses are the responsibility of the applicant.
• Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
• “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
• Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
• Please be aware that, should you be considered as a finalist for this position, reference checks will include current supervisor(s).
• Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews either during the week of June 12, 2023 or the week of June 26, 2023 and conduct final interviews either during the week of June 26, 2023 or the week of July 3, 2023. This is an estimated timeline, and is subject to change.

** Interviews may be conducted in-person or remotely via Zoom.

** These are in-office positions, working on the Valencia campus.

Positions are offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies, including any that may open in the Human Resources department.