The Associate Director for Reporting and Analytics (Associate Director) leads Institutional Research and Analytics (IRA) efforts to effectively manage internal and external reporting requirements and leverage institutional data to support decision-making. The Associate Director provides expert analysis and interpretation of student and employee data and promotes effective practices and solutions to comply with state, federal, and accreditation reporting requirements. The Associate Director recommends approaches to data collection consistent with unit needs; conducts statistical modeling to manage reporting and analytics requirements; promotes accuracy, integrity, and consistency of data; and effectively reports and communicates results to a variety of constituencies. The Associate Director applies best practices research in database querying; develops, monitors, and maintains complex data files; and collaborates with internal and external colleagues to use available data and identify required additional data to further institutional planning and compliance objectives.
The Associate Director serves as the institutional keyholder for IPEDS and as the Reports Coordinator for the State Council of Higher Education for Virginia (SCHEV). The Associate Director informs IRA and other colleagues (e.g., University Registrar, International Studies Office, Student Financial Services) on external changes in reporting requirements and proposes and helps implement adjustments to institutional policies and practices as required to manage such changes. The Associate Director reports to the Associate Provost and Director of IRA.
Reporting and Data Management
State and Federal Reporting
Serve as lead for state and federal reporting requirements overseen by IRA; identify, collect, analyze, and report data in support of federal, state, and accreditation governance reporting requirements.
Serve as the institutional keyholder for IPEDS and as the Reports Coordinator for SCHEV. Ensure that reports and files are accurate and submitted in a timely manner. Coordinate with IRA colleagues and personnel in other units (e.g., Finance, Libraries) to manage IPEDS and SCHEV report submissions.
Communicate directly with state and federal agencies as needed to address reporting requirements. Connect external reporting requirements with institutional data management practices; participate in meetings and discussion within and outside the University as needed.
Ensure IRA’s SCHEV and IPEDS files and programs are organized in a project-based format. Regularly monitor and assess efficiency and effectiveness of reporting methodology and recommend and implement improvements as appropriate.
Engage in regular outreach with colleagues within and outside IRA on changes to reporting requirements and necessary modifications to policies and practices and leverage this knowledge to contribute to data literacy objectives.
Provide expert analysis and guidance and engage in statistical analysis and research to support institutional planning and decision-making; specifically, in the following areas:
Manage annual faculty research, analysis and reporting to support Provost, School, and other units (e.g., EOCR) planning needs. Ensure institutional and peer data (e.g., AAUP, AAUDE) are leveraged effectively in this regard. Collaborate with Provost and UHR as required to complete analysis and reporting. Ensure completion of Common Data Set reporting.
Manage financial aid analysis and reporting; collaborate with Student Financial Services to address data quality and interpretation issues.
Manage analysis and reporting to support Undergraduate Admissions (UA) analytics and reporting needs; collaborate with UA to address data quality and interpretation issues.
Ensure that content on the IRA website is current and accurate, notably employee published data and Common Data Set reporting.
Strategic Partnerships and Projects
Contribute to the development and enhancements of IRA Qlik Sense applications used to obtain current and historical data in areas such student admission, student enrollment, course data, degrees conferred, faculty and staff counts, faculty teaching load, financial aid, grade distribution, graduation/retention rates, student indebtedness, student credit hours, and test scores.
Facilitate expanded use of IRA resources to support departmental planning through outreach and response to user requests. Engage with departments to understand their data needs to determine the most effective way to satisfy their requirements. Collaborate with IRA colleagues to affirm methodology; complete analysis and present results as required (e.g., summary reports; data visualization).
Respond to requests for information from University administrators, staff, students, external agencies, and private citizens. Coordinate production and delivery of reports with related IRA activity.
Complete surveys (e.g., AAUP Faculty) effectively and in a timely manner. Provide data to other institutional departments to address compliance and reporting requirements (e.g., Treasury) as requested.
Leadership and Management:
Supervise IRA team members with external and internal reporting responsibilities; promote collaboration and coordination to accomplish office objectives.
Participate in work groups, attend meetings, and present information as requested.
Provide technical, data-related, or research design support to institutional departments in the development of broad or specific research studies and ad-hoc requests that align with IRA goals and objectives. Apply professional expertise to promote data quality and consistency and provide guidance on the advantages and limitations inherent in the application of data.
Manage research projects for IRA as required; determine research methodology, complete statistical analysis, and present findings.
Serve on institutional committees and attend meetings on the Director’s behalf as requested.
Master's degree or equivalent in a social science discipline, educational research, or a closely related field with an emphasis on statistics and quantitative research methods and five (5) years of experience in higher education institutional research or Bachelor's degree in a social science discipline, educational research, or a closely related field and seven (7) years of experience in institutional research in higher education.
Three years of experience conducting analytical and policy studies that support planning and decision making specifically in higher education.
Experience with IPEDS reporting is required; experience managing Virginia state reporting requirements strongly preferred.
Two years supervisory experience.
Knowledge, Skills, and Abilities
Knowledge of statistics (e.g., descriptive statistics, regression analysis) required; advanced statistical and statistical software knowledge preferred; proficiency in Excel required.
Demonstrated knowledge of querying, programming, and analytics; significant experience using SAS or comparable software required.
Knowledge of relational database design and management and experience in a major database package e.g., Oracle, SQL Server, Microsoft Access. Experience with Qlik preferred.
Demonstrated knowledge of higher education administrative/student information systems including technical understanding of data warehousing and data mining.
Ability to produce accurate and high-quality reports on time in a fast-paced environment.
Excellent interpersonal, analytical, and communication skills critical.
Success managing multiple projects and demonstrated agility, versatility, and strategic thinking skills.
This is position is Hybrid located in Charlottesville, VA, with an anticipated start date is ASAP.
Anticipated Hiring Range: $95,000-$105,000 commensurate with education and experience. This is an Exempt level, benefited position.For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits.
This position will remain open until filled.
This position will not sponsor applicants for work visas.
The University will perform background checks on all new hires prior to employment.
Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs”, and search for “R0047457“
Process for External Applicants: Please visit UVA job board at https://uva.wd1.myworkdayjobs.com/UVAJobs and search for “R0047457”.
Complete an application online with the following documents:
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Jon Freeman, Recruiting Specialist, at email@example.com
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.