Administrative Assistant 1

Job ID: 258086
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 9,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Location
Augusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information
The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce. As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.

Job Summary
This position is primarily responsible for admissions, interviews, selection, registration, and classroom scheduling support for the physical therapy department. The position also schedules patients for physical therapy pro bono service practice. The individual will be relied upon to provide a student-focused customer service approach and understand processes and systems to assist students and faculty through admissions and registration.

Responsibilities
The duties include, but are not limited to: ADMINISTRATIVE SUPPORT - Greet guests when entering the suite. Assist with incoming calls. Administrative support for faculty. Responsible for scheduling patients for Christ Community Health Services to ensure a full schedule is maintained for faculty and students. DATABASE - Maintain Access and WebAdmit applicant database; pull information from PTCAS to SLATE to facilitate admissions process, coordinate interviews and interview session, update PTCAS website yearly; problem solve through issues with PTCAS and SLATE to maximize efficiency and customer service. COURSEWORK - Submit required details for all courses in the curriculum, curriculum inventory and class rosters in Banner to Registrar's office each semester; perform overrides in Banner to allow students to register for courses; coordinate classroom services to ensure that all courses have appropriate classroom space scheduled. Submit student withdrawal and add/drop forms. Notify students of instructions for registration, including dates, location, CRN numbers and credit hours. Maintain student files for three concurrent classes (110-120 students), assist with procurement of ID badges, create a picture directory, and track requirements for registration. REGISTRATION - Evaluate each prospective student transcript by grade conversion and GPA calculations. Create a file for each application and maintain files for reference by Chair, PD, and admissions committee. Counsel prospective students on admission requirements and assist with Closer Look Tours and applicant tours. Notify new applicants of admission status and acceptance; assist students in admissions process; organize new student orientation. ADMISSIONS - Populate Excel spreadsheets and rank applicants for admissions based on set criteria. Maintain spreadsheet database of applicant characteristics and qualifications. Communicate with Chair, PD and admissions committee to ensure application process runs smoothly and classes are filled in a timely fashion; maintain contact with applicants on status, provide information to applicants and assist with admissions process. OTHER - Other duties as assigned.

Required Qualifications
Associate's Degree in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions; or High School diploma/GED and 6 years progressively responsible experience in administrative support positions.

Preferred Qualifications

• Bachelor's degree from accredited college or university with two-three years of experience related to enrollment services and credit evaluation or related field.
• Preference given to individuals with experience in Banner, Xtender, Reporting systems transfer articulation or other student information systems.

Knowledge, Skills, & Abilities
KNOWLEDGE
Working knowledge of Banner and SLATE. Proficiency with Microsoft Office )word, Excel etc.) and other computer software/databases. SKILLSExcellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills. ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Ability to effectively interact in person and by email with prospective/ current students, parents, faculty, staff and administration.

Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Grade: 10
Salary: Minimum $15.00/hour - $17.00/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply
Consider applying with us today! https://www.augusta.edu/hr/jobs/Select University Faculty & Staff > External Applicants if you are a candidate from outside the universitySelect University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=258086&PostingSeq=1







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