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Administrative Assistant - Career Development (45259)

Claflin University
Orangeburg, SC

Job Details

Job Details

Position Type: Full Time

Education Level: 2 Year Degree

Travel Percentage: Up to 25%

Job Shift: Day

Job Category: Admin - Clerical

Description Responsibilities

The Administrative Assistant is under the supervision of the Director of Career Development and Services and serves as the office receptionist. Provides customer service for the office, directs students to personnel and/or services offered by the Office of Career Development and Services, and supervises and evaluates the student workers employed in the office. Assumes responsibility for providing general administrative support, including but not limited to, coordinating and scheduling of clients seeking services of the Office of Career Development and Services; scheduling appointments with staff; maintaining the career development planning library; scheduling appointments with students for job interviews/mock interviews; and preparing the recruiting schedule. Assists the director with delivery of career planning and placement information to the College Community on a systematic basis (i.e., newsletters, brochures, and the development of flyers and posters); preparation and typing of reports as requested by the Director; and maintaining all office bulletin boards relative to information for clientele on recruiting schedules, job notices, examination notices, graduate school information, and staff appointments. Develops and maintains all client records including placement files, travel requests, purchase requisitions, and work order requests. Performs other duties as assigned by the Director in support of the annual goals of the department, and the objectives of the Student Development and Services Division.

Qualifications Qualifications

An associate degree in Administrative Office Technology, Secretarial Science, Business, or a related discipline required. Candidate must be knowledgeable of office practices and procedures and possess exceptional customer service skills. Ability to perform under minimum supervision, work independently, make sound judgements, and communicate effectively, both verbal and written form, with students, faculty and the public required. Strong organizational, recordkeeping, and coordination skills required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and have a working knowledge of other automated systems. Experience working with students and external companies and businesses strongly preferred. Previous secretarial/clerical experience required and office management experience.


Claflin University is a nationally ranked comprehensive institution of higher education affiliated with The United Methodist Church. A historically black university founded in 1869, Claflin is committed to providing students with access to exemplary educational opportunities in its undergraduate, graduate and continuing education programs. Claflin seeks to foster a rich community comprised of students, faculty, staff, and administrators who work to nurture and develop the skills and character needed for engaged citizenship and visionary and effective leadership.

In its undergraduate programs, Claflin provides students with the essential foundation of a liberal arts education. Emphasizing critical and analytic thinking, independent research, oral and written communication skills, the University invites students to use disciplined study to explore and confront the substantive challenges facing the global society. Claflin’s graduate programs provide opportunities for advanced students to increase their specialization in particular fields of study oriented toward professional enhancement and academic growth. Its continuing education programs provide students with expanded avenues for professional development and personal fulfillment.

Clafin Guiding Principles

At the center of everything we do is a system of values informing and guiding all policies and programs. These values, expressed through our decisions and actions, are defined by five overarching guiding principles:

Commitment to Excellence

Through doing things better and differently.

Commitment to Valuing People

By providing a safe, wholesome and healthy environment for our people to live, learn and work. 

Commitment to Being Customer Focused

Ensuring that everyone knows who the customer is, and takes steps to show it.

Commitment to Exemplary Educational Programs

By educating our students in a way to help them have a full, quality life and function as productive citizens.

Commitment to Financial Accountability

By putting in place sound and effective fiscal policies which are consistent with the mission and goals of the university.

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