Description

Director of Finance

College of Veterinary Medicine

Hospital Operations

The Veterinary Medical Center (VMC) Director of Finance (DF) is responsible for VMC financial management oversight, which includes the departments of Large Animal Clinical Sciences (LACS), Small Animal Clinical Sciences (SACS), and Hospital Operations (HO). The position provides oversight administration of the LACS, SACS, and HO financial staff with direct report responsibility. The DF works closely with College budget director and the LACS, SACS, and HO unit leaders to facilitate VMC and clinical department fiscal activities. Fiscal activities encompass restricted gift and all unrestricted expense and income accounts including budgeting, expenditure and income analysis, accounts receivable oversight, financial reporting, cross training of LACS, SACS, and VMC financial staff, and implementation of University and College fiscal policy. The position has fiscal signatory approval authority for all VMC operating and personnel transactions in IRIS and on paper, but is expected to work closely with department heads and unit leaders to ensure effective VMC fiscal management.

Qualifications
Responsibilities

Budget and Financial Operations. Administers and has signatory approval authority, in consultation with VMC department heads and HO administrative leaders, over financial, budget, and all related business activities. Manages the VMC (250+ employees) $19.4M income and $30.7M expense budgets, including budget development with resource/cost distribution across sections and maintenance of budget through entry and release of budget adjustments into the IRIS Budget Control System. Assures all VMC financial operations are compliant with UT Fiscal Policies and Procedures. Evaluates existing VMC internal business procedures and then develops and implements improvements with department head input. Oversees ad hoc departmental financial reporting from IRIS and other database sources providing requested information to the dean, department heads, departmental faculty, and College budget director. Works in coordination with the College budget director to develop and manage departmental budgets. Represents the clinical departments at the annual College budget meetings. Oversees, with the assistance of department business managers, the purchase of equipment and service contracts. Oversees VMC charge code creation and maintenance. Evaluates and manages external business opportunities for the VMC that includes revenue sharing agreements with external Veterinary Practices. Forecasts VMC monthly income and expense trends and compares analyses with fiscal year budget to assist ongoing financial decisions. Serves as an Ex Officio member of the Hospital Advisory Board.

Human Resource and Payroll Operations. Has signatory approval authority, in consultation with department head, departmental business managers, and HO administration, over human resource and payroll related business activities. Reviews and oversees personnel and payroll actions initiated by the clinical departments, including position creation and management related to budget, new hires, position transfers, and E-Forms for pay changes, funding changes, terminations, additional payments, salary transfer vouchers, etc. Assures departmental actions are compliant with UT Human Resource Policies and Procedures. Performs ad hoc human resource and payroll reporting from IRIS and other database sources delivering requested information to the department head, departmental faculty, and associated Hospital offices. Evaluates existing departmental internal business procedures and then develops and implements improvements with department head input. Reviews the work of departmental business staff who process human resource and payroll actions

LACS, SACS, and HO Accounting Staff Oversight. Directly supervises the LACS, SACS, HO business managers, accounts receivable supervisor, central supply manager and pharmacy business functions. Hires, trains, provides feedback, and day-to-day work direction. Provides financial oversight and administration of LACS, SACS, and HO financial staffs to ensure all transactions and reports adhere to University fiscal policy and generally accepted accounting principles. The oversight includes all VMC income and expense approvals and other financial reporting for LACS, SACS, and HO units.

Accounts Receivable Oversight. Operations oversight and direct report management of the VMC Accounts Receivable unit responsible for billing, collections, and receivable accounts for the VMC (approximately 39,000 patients annually), the Referral Veterinary Services (diagnostic services provided for outside veterinarians, approximately 27,000 tests annually), and miscellaneous departmental accounts receivable, representing a total combined budgeted income of $21.7M. Aggregates and analyzes financial data, providing VMC financial and statistical reports to the Dean, Associate Dean, Department Heads, College Budget Director, and Hospital Board. Assures compliance with UT Fiscal Policy, VMC and College of Veterinary Medicine (CVM) policies and procedures, and state and federal collection laws, regulations, and practices. Assures high quality financial and business services to all VMC customers in the form of timely and accurate billing. Assures client financial information is maintained confidentially and that payment card information, sales tax reporting, returned checks, client refunds, and other associated financial functions are handled in full compliance with established policies.

Knowledge skills and abilities

• Excellent interpersonal and communication skills. • Basic planning and organizational skills. • Ability to multi-task and work cooperatively with others. • Ability to analyze the expense of a service and recommend an appropriate fee rate to cover the cost of the service and provide a profit. • Ability to project revenue and expenditures for use in managing budgets. • Ability to interpret and apply university, college, and VMC fiscal and human resource policies. • Ability to oversee clinic business managers and financial support staff. • Advanced knowledge of MS Office and related products. • Experience with hospital billing system preferred. • Advanced knowledge of IRIS functionality preferred.

Education

Required

Bachelor’s degree in Accounting, finance, business, or related field required with at least five years of relevant experience. 

Preferred

Master’s degree in Accounting, finance, business, or related field preferred with at least two years of relevant experience.Experience with cost accounting, budgeting, purchasing, expense and income projection, restricted funding and hospital business activities.

Job: Executive/Administrative
Primary Location: US-Tennessee-knoxville
Organization: Veterinary Hospital Administration
Schedule: Full-time
Job Posting: Apr 19, 2023, 3:07:38 PM