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Academic Administrative Assistant to Chemistry Department

Denison University
Granville, OH

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Job Details

Position Type:

Support Staff

Classification Title:

College Support Services

Position Title:

Academic Administrative Assistant to Chemistry Department

Position Number:


Pay Grade Level:



$19-$27 per hour


Chemistry Department

Posting Number:

S 121301164

Full or Part Time:

Full Time



Work Schedule:

Be present during normal class hours during the academic year. Normally this will be 8:15 AM – 2:30 PM M-F. Additional work hours to constitute this full-time position during the academic year are flexible in consultation with and approval by the department.

Be available to work one full or two half days a week during the summer (non-academic year) – specific schedule to be approved by the department.

Basic Function:

Support the teaching, scholarly, and service activities of the Department of Chemistry and Biochemistry through general office administrative duties focused on but not limited to department student employment, events, budgets, records, assessment, communications, and room scheduling.

Essential Job Functions:

Coordinate office correspondence with other Denison departments, students, alumni, and faculty:● Provide oversight and online scheduling using the EMS system for Ebaugh’s classroom spaces.● Communicate with Ebaugh’s Building Services Associate and place work order requests for physical maintenance of offices and classrooms.● Submit Ebaugh room key and building keycard access requests.● Maintain Ebaugh building directory, room signage and room schedules.● Receive and greet visitors to the department.

Provide office support for departmental administrative tasks:● Hire and schedule student employees each semester.● Monitor and track departmental operating and endowed budgets and facilitate fund transfer within departmental budgets.● Create department budget reports from Banner and other college systems.● Compile, track and update various student records and lists each semester.● Attend department meetings and take minutes, as needed.● Schedule assessment exams and compile student exam responses.● Assist in preparation of reports and analyses of the program.● Facilitate the organization and accessibility of departmental materials.● Update alumni lists annually.● Assist with management of applicant materials in Interfolio for faculty searches.

Facilitate maintenance and organization of office materials:● Maintain inventory of and purchase office supplies using the e-Procurement system.● Organize general supplies for faculty/students use (e.g., calculators, charts).● Interface with ITS and other service providers for maintenance of copiers, printers, and general computer lab spaces.

Support promotion of department, program events and student accomplishments:● Create advertising materials for department seminars and events.● Help to publicize department seminars and events to students and other Denison departments.● Design and create department visual displays that highlight student accomplishments and engagement.● Collect and organize photos of department events during the academic year and summer.● Update and maintain department website, MyDenison pages, and course catalog.● Answer questions from prospective students and their families and help coordinate prospective student visits with faculty.

Facilitate departmental regular and special events:● Coordinate and purchase food for departmental events including but not limited to summer research lunches, awards dinner, seminars, speaker lunches, annual kickoff staff meetings and on-site candidate interviews.● Organize annual student award ceremony including creating certificates, requesting award payments, and taking photos of awardees.● Assist with seminar and job candidate scheduling including accommodations and travel reimbursements.● Coordinate signing and submission of all contract and honorarium forms to Purchasing.

Perform related duties as assigned.

Minimum Qualifications:

High school degree or equivalent required. A minimum of three years of relevant administrative experience required.

Key Attributes
Outstanding organizational skillsAbility to work with minimal supervision and be flexible and multitaskExcellent interpersonal and communication skills (both written and verbal)Ability to stay informed of changes in College policies, procedures and softwareProficiency in the Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Forms)Proficiency in Microsoft Office (Word, Excel, and PowerPoint)

Preferred Qualifications:

Some college coursework and/or experience in a collegiate environment.
Interest in working in a fast-paced program with faculty and students.
Experience in STEM higher education.

Physical Demands:

Light lifting and bending to organize supplies.

Open Date:


Open Until Filled:


Special Instructions to Applicants:

Applicants should submit a CV with reference contact information and a cover letter.
In your cover letter, please address
1) how your past administrative experience has prepared you to meet the key attributes for this position (these attributes are listed under position qualifications)
2) your interests in working with faculty, staff and students in a science department at a residential, liberal arts college

Additional Information:

Full-time hours begin Monday 8/13/23.
Scheduling of flexible part-time summer hours negotiated during hiring process.

Denison University Background Check Statement:

The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement :

Denison University is an Equal Opportunity Employer.

To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at
Denison Forward.

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at


<p>&nbsp;</p> <p>As one of the nation's leading liberal arts colleges, Denison offers an authentic education in the fine arts, humanities, natural sciences, and social sciences. Founded in 1831, Denison is one of the earliest colleges to be established in the old “Northwest Territory,” west of the Allegheny Mountains and north of the Ohio River. Denison is located in Granville, Ohio; 27 miles east of Columbus, the state capital.<img alt="denison_university1.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>Innovative faculty and motivated students collaborate in the pursuit of knowledge and the cultivation of independent thinking. And because Denison is a residential college, students are deeply engaged as citizens of the campus community. They learn from one another in a rigorous academic setting, but also in rich social, cultural and political environments.</p> <p>As a residential undergraduate liberal arts college, Denison is among those places that have been called “distinctively American” in their contribution to higher education worldwide. In fact, it is one of a select number of institutions that today defines the type.</p> <p>Confident in the distinction of its graduates and advantaged by unusual resources, Denison has pointedly resisted the tendency in higher education to add layers of graduate degrees, professional schools, and service functions beyond the scope of baccalaureate education of the highest order. Entering its 177th year, Denison has maintained a fully residential campus based upon the well-tested premise that learning flourishes in community.</p> <p>Denison selectively admits successful, confident, and motivated students who seek to take advantage of highly participatory learning within classroom, laboratory, and studio and who expect to learn and grow through their investment in the challenges and opportunities of college life.<br /> The college attracts matriculants from across the country and more than three dozen nations. Denison engages students with outstanding professors in small classes that encourage men and women to take a high degree of personal responsibility for learning. Students pursue a major field of study selected from 39 areas offered by 28 disciplinary departments and interdisciplinary programs in the divisions of Natural Science, Humanities, Social Science, and Fine Arts as well as complete a sequence of General Education and a personalized curriculum of electives from across the college.</p> <p><img alt="denison_university2.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: left;" typeof="foaf:Image" />A Denison education is not just for a living but for a life. Denison graduates are educated to be curious, resourceful, and reflective. They are expected to begin a life of learning at Denison, not complete it. They are well prepared for the rapidly changing world of the 21st century.</p> <p>Nothing defines a Denison education more than the mutually enriching relationships that develop between students and faculty. The heart of the college is a full-time faculty of almost 200. These men and women, who hold the most advanced degrees in their fields, are selected on the basis of pedagogical and scholarly ability and are encouraged to be innovative teachers whose continuing growth in their discipline through active scholarship allows them to be among the best at their craft. They look forward to the challenge and stimulation of their students even as they seek to draw the best efforts from them. Many Denison students come to regard professors as mentors, who frequently oversee students' independent scholarly projects.</p> <p>Denison’s faculty is committed to undergraduate education. As teacher-scholar-advisers, their principal responsibility is effective teaching informed by the best scholarship. Faculty members place a priority on working closely with students, interactive learning, and partnerships with students in original research. Denison’s low student/faculty ratio allows for close supervision of independent research and collaborative work in small groups and classes.</p> <p><img alt="denison_university3.jpg" src="" style="border-width: 2px; border-style: solid; margin: 5px; float: right;" typeof="foaf:Image" /></p> <p>At Denison, men and women learn and grow in community, and the residential character of the campus is more than a convenience but a way of engaging the full student body in a shared enterprise. The college actively seeks academically superior students who bring diverse talents, interests, backgrounds, and experiences, believing that out of the classroom as well as within learning takes place by sharing, questioning, and growing together. Denison students have unusual opportunities to participate in the arts, in athletics and recreation, in service to others beyond the campus, in student organizational life, and in campus governance.</p> <p>&nbsp;</p>

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