Support StaffClassification Title:
College Support ServicesPosition Title:
Academic Administrative Assistant to Chemistry DepartmentPosition Number:
O00112Pay Grade Level:
$19-$27 per hourDepartment:
Chemistry DepartmentPosting Number:
S 121301164Full or Part Time:
Be present during normal class hours during the academic year. Normally this will be 8:15 AM – 2:30 PM M-F. Additional work hours to constitute this full-time position during the academic year are flexible in consultation with and approval by the department.Basic Function:
Be available to work one full or two half days a week during the summer (non-academic year) – specific schedule to be approved by the department.
Support the teaching, scholarly, and service activities of the Department of Chemistry and Biochemistry through general office administrative duties focused on but not limited to department student employment, events, budgets, records, assessment, communications, and room scheduling.Essential Job Functions:
Coordinate office correspondence with other Denison departments, students, alumni, and faculty:● Provide oversight and online scheduling using the EMS system for Ebaugh’s classroom spaces.● Communicate with Ebaugh’s Building Services Associate and place work order requests for physical maintenance of offices and classrooms.● Submit Ebaugh room key and building keycard access requests.● Maintain Ebaugh building directory, room signage and room schedules.● Receive and greet visitors to the department.Minimum Qualifications:
Provide office support for departmental administrative tasks:● Hire and schedule student employees each semester.● Monitor and track departmental operating and endowed budgets and facilitate fund transfer within departmental budgets.● Create department budget reports from Banner and other college systems.● Compile, track and update various student records and lists each semester.● Attend department meetings and take minutes, as needed.● Schedule assessment exams and compile student exam responses.● Assist in preparation of reports and analyses of the program.● Facilitate the organization and accessibility of departmental materials.● Update alumni lists annually.● Assist with management of applicant materials in Interfolio for faculty searches.
Facilitate maintenance and organization of office materials:● Maintain inventory of and purchase office supplies using the e-Procurement system.● Organize general supplies for faculty/students use (e.g., calculators, charts).● Interface with ITS and other service providers for maintenance of copiers, printers, and general computer lab spaces.
Support promotion of department, program events and student accomplishments:● Create advertising materials for department seminars and events.● Help to publicize department seminars and events to students and other Denison departments.● Design and create department visual displays that highlight student accomplishments and engagement.● Collect and organize photos of department events during the academic year and summer.● Update and maintain department website, MyDenison pages, and course catalog.● Answer questions from prospective students and their families and help coordinate prospective student visits with faculty.
Facilitate departmental regular and special events:● Coordinate and purchase food for departmental events including but not limited to summer research lunches, awards dinner, seminars, speaker lunches, annual kickoff staff meetings and on-site candidate interviews.● Organize annual student award ceremony including creating certificates, requesting award payments, and taking photos of awardees.● Assist with seminar and job candidate scheduling including accommodations and travel reimbursements.● Coordinate signing and submission of all contract and honorarium forms to Purchasing.
Perform related duties as assigned.
High school degree or equivalent required. A minimum of three years of relevant administrative experience required.Preferred Qualifications:
Outstanding organizational skillsAbility to work with minimal supervision and be flexible and multitaskExcellent interpersonal and communication skills (both written and verbal)Ability to stay informed of changes in College policies, procedures and softwareProficiency in the Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, and Forms)Proficiency in Microsoft Office (Word, Excel, and PowerPoint)
Some college coursework and/or experience in a collegiate environment.Physical Demands:
Interest in working in a fast-paced program with faculty and students.
Experience in STEM higher education.
Light lifting and bending to organize supplies.Open Date:
04/05/2023Open Until Filled:
YesSpecial Instructions to Applicants:
Applicants should submit a CV with reference contact information and a cover letter.Additional Information:
In your cover letter, please address
1) how your past administrative experience has prepared you to meet the key attributes for this position (these attributes are listed under position qualifications)
2) your interests in working with faculty, staff and students in a science department at a residential, liberal arts college
Full-time hours begin Monday 8/13/23.Denison University Background Check Statement:
Scheduling of flexible part-time summer hours negotiated during hiring process.
The final candidate will undergo a background check as a conditional offer of employment.Denison University EEO Statement :
Denison University is an Equal Opportunity Employer.
To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Human Resources Department at (740)587-6299 or by email at HR@denison.edu