Administrative Assistant Temporary
- Employer
- Mount Saint Mary College
- Location
- Newburgh, NY, US
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Reports To: Director of Facilities
Status: Temporary, Part Time
General Description
Primary responsibility of the position is to assist the Facilities Department on a daily basis by answering the Facilities phone line, entering work orders, dispatching work requests to the technician, and coordinating with the Department Supervisors to make certain that all requests from students, staff and administrators are communicated in a professional and timely manner.
Primary Duties and Responsibilities
- Work with the Facilities Maintenance Software- School Dudes to enter, close and track all work orders as well as provide reports on work orders.
- Process preventative maintenance work orders as it relates to all HVAC/ Plumbing equipment on campus.
- Interact and greet all outside contractors and vendors on a daily basis and assist with any requests and/or connect them with the proper supervisor to coordinate the related work.
- Enter and process Purchase Order Requisitions and maintain all data related to purchases.
- Process requests for payment and/or reimbursement and purchase orders for the department and keep records and copies. Work closely with the Finance Department on processing timely invoices for payment.
- Process mail on a daily basis including routing all invoices to proper Supervisor for approval and then filing internal copies for records as needed.
- Process for payment and track water and sewer bills and usage for the campus in a spreadsheet.
- Provide project administration support to Director and Assistant Director for summer & capital projects; organizing, filing, archiving documents etc.
- Perform clerical duties for Director of Facilities and Assistant Director of Facilities as needed.
- Maintain, update and order the office supplies and uniform items for department as needed.
- Maintain and update departmental vacation calendar.
- Complete daily report of work completed for the day and state any issues or concerns.
- Assign, coordinate and over-see tasks for student worker.
- Perform other related duties as assigned.
Requirements
Organization
Mount Saint Mary College was ranked a Top-Tier Regional University (North) by U.S. News & World Report, and is on the federal President’s Higher Education Community Service Honor Roll.
Founded by the Sisters of Saint Dominic in 1960, the Mount has been an academic presence here in Newburgh since 1883. The college's roots in education, and in the training of educators, go even further back to the 14th century and Saint Dominic.
We offer our students an affordable liberal arts education with 50 academic programs and 3 graduate degree programs. Our strong programs in business, education, the health professions, media arts and the social sciences are linked to high career growth fields. Mount students excel in their chosen fields by selecting internships and study abroad experiences that add dimension and value to their education.
Location. Newburgh, New York. The Mount is conveniently located in the Mid-Hudson Valley, midway between New York City and New York's capital city, Albany. The Mount is in Newburgh in Orange County, New York, on a beautiful campus that overlooks the western banks of the Hudson River. It's less than a mile from the intersection of the New York State Thruway and Interstate 84, and just a few blocks from entrance to the Newburgh side of the Beacon-Newburgh Bridge. The Mount is also easily accessible by plane, with Stewart Airport just minutes from campus. The Mid-Hudson Valley offers a scope of unparalleled natural beauty in a landscape of mountains, river and forest. Hiking, biking, walking, swimming, mountain climbing, skiing, snowboarding, and our park activities offer so many ways to explore the natural environment.
Enrollment/Student Body Profile. Our student body is made up of 2,700+ students representing over 16 states and several countries. 1,800 are traditional undergraduate students.
Academic Programs. The Mount offers 50 undergraduate programs leading to a Bachelor of Arts or Bachelor of Science degree. Our collaboration programs offer you a chance to earn a bachelor's degree, plus an advanced degree with schools like Fordham University, Pace University, and New York Medical College. The college also offers master's degrees in education, business, and nursing.
Faculty. Students learn from our faculty, the majority of whom hold a Ph.D. or the highest terminal degree in their field. Our Student/Faculty Ratio is 17 students:1 faculty member.
Average Class Size. 21 students
Freshman Class Size. Approximately 450 students
Athletic teams. The Mount offers Men's Baseball, Basketball, Cross Country, Lacrosse, Soccer, Swimming, Tennis, and Track and Field, and Women's Basketball, Cross Country, Lacrosse, Soccer, Softball, Swimming, Tennis, Track and Field, and Volleyball.
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