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Administrative Coordinator of Clinical Education for Physical Therapy Department

Clarkson University
Potsdam, NY

Job Details

Job Title: Administrative Coordinator of Clinical Education for Physical Therapy Department

FLSA Status: Non-Exempt

Department: Physical Therapy Lewis School of Health Sciences

Title of Manager/Supervisor: Assistant to the Dean

Position Summary: This position is full-time and will require the successful candidate to manage essential program data including PT legal contracts and clinical software management. The ability to multitask and prioritize work related to deadlines and to follow up on projects is imperative. Position requires a high level of independence and strong organizational skills.

General Purpose: Assists Program Chair and DCE in the organization, continuous and periodic review of the clinical phase of the program. Works with Director of Clinical Education (DCE) to accomplish the mission.

Remote Workdays: This is an On Campus position with zero remote work

Position Responsibilities:

  • Serves as database administrator for EXXAT (a clinical management program) to upload and manage all content. This includes student onboarding, entering new sites, ensuring site requirements and onboarding information is up to date, setting up clinical experiences, managing student placements, sending evaluations and emails through Exxat System, etc.
  • Responsible for obtaining, coordinating, and scheduling of clinical experiences in conjunction with the Director of Clinical Education (DCE)
  • Maintains and coordinates the clinical education schedule with the DCE
  • Responsible for site specific paperwork, ensuring that students complete the necessary paperwork, and that paperwork is sent promptly to the appropriate clinical site
  • Communicates with potential clinical partners to establish additional contracts to broaden scope of clinical placement sites
  • Provides guidance and ongoing communication as needed for clinical instructors and students
  • Works closely with the Clarkson University student health center to ensure that students have met all health/immunization requirements necessary for clinical experiences
  • Reviews student reports of clinical sites to ensure quality sites are maintained
  • Provides ongoing assessment and review of active clinical sites each semester
  • Assists the DCE and Program Chair in the preparation of administrative and annual reports
  • Assists in other duties as assigned by the DCE and Program Chair
  • Collaborates with clinical sites to complete mid-term contacts of clinical instructors and students to ensure successful student performance and progression
  • Notifies the DCE and Program Chair of any problems related to student behavior, clinical performance, or professionalism

Department Support

  • Contributes to administrative duties of the department in a professional manner as directed to meet the needs of students, faculty, and visitor
  • Assist with other department duties as needed

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified

Essential Skills:

  • Strong written and oral communication skills
  • Ability to multitask
  • Flexible and adaptive to change
  • Attention to detail
  • Ability to meet deadlines
  • Good time management
  • Self-starter and problem solver
  • Microsoft Office knowledge
  • Strong technology skills
  • Personable/good team member


Minimal Qualifications:
Associates Degree in in an administrative, sales, or health related discipline. 3 years’ experience in an office setting. Proven ability to network and maintain relationships with external contacts.

Preferred Qualifications:
Experience in higher education and/or healthcare field
Experience in networking in a healthcare environment.

Physical Demands:

  • The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop
  • The employee must occasionally lift and/or move up to 15-20 pounds
  • Regular use of the telephone and e-mail for communication is essential Clarkson University – Confidential Job Description - Administrative Assistant - Office of University Advising - January 2020
  • Siting for extended periods of time is common
  • Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents
  • Occasional move about the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, hand held devices, copy machine, and computer printer
  • Good manual dexterity for use of the common office equipment such as computer terminals, calculators, copiers, and FAX machines
  • Other demands as required by specific position

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records)


Working at Clarkson University

As a private, national research university, Clarkson is a leader in technological education and sustainable economic development through teaching, scholarship, research and innovation.   We ignite personal connections across academic fields and industries to create the entrepreneurial mindset, knowledge and intellectual curiosity needed to innovate world-relevant solutions and cultivate the leaders of tomorrow. With its main campus located in Potsdam, N.Y., and additional graduate program and research facilities in the New York Capital Region, Beacon, N.Y., and New York City, Clarkson educates 4,300 students across 95+ rigorous programs of study in engineering, business, the arts, education, sciences and health professions. Clarkson alumni earn salaries that are among the top 2.5% in the nation and realize accelerated career growth.  One in five already leads as a CEO, senior executive or owner of a company. 

Clarkson welcomes scholars and students from all over the world.

Our community and campus settings enhance the quality of student life and afford students access to and interaction with their faculty. We value the diversity of our University community; and we strive to attune ourselves and our programs to our global, pluralistic society. We share the belief that humane and environmentally sound economic and social development derive from the expansion, diffusion and application of knowledge.

Through our Office of Human Resources, we focus on the recruitment, onboarding, training and professional development of our employee community across multiple campuses and learning environments. The goal is a campus community where all are welcomed and valued members who contribute to the development of global citizenship by promoting a diverse and inclusive environment.


#ClarksonIgnite is our catalyst for exploring, creating and achieving what’s next.

#ClarksonIgnite Fellows:

The Studio  -

Three Day Start Up


IgniteClarkson is a highly-collaborative community that ignites connections across fields, industries and cultures. 

Together we ignite the mindsets and skill sets that are in demand for tomorrow’s best careers . To think, act and lead globally, we span disciplines to find new solutions and deepen our respect for the diversity of our University community.

We develop innovative programs and research portfolios in partnership with business and industry to explore, create and achieve better futures. We invest in people, ideas and our campus’ living. We give our time, resources and goodwill to drive the future.

We are all Golden Knights who commit to living the Clarkson Values and sharing our success as a model of these ideals. Through the legacy of our personal accomplishments and generosity, we ensure the next generation has the same opportunities to create a better world for themselves and society.

Teaching at Clarkson –
Women’s D1 Ice Hockey National Champions!
Career Fair
Clarkson Bass Fishing
Move In Day
Career Fair

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