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Campus Activities Program Coordinator

Employer
University of Massachusetts Amherst
Location
UMass Amherst

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Administrative Jobs
Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job no: 518428
Work type: Staff Full Time
Location: UMass Amherst
Department: Student Engagement AA
Union: PSU
Categories: Student Affairs & Services

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the general direction of the Assistant Director of Student Organizational Development and Management, the Campus Activities Program Coordinator advises the University Programming Council (UPC) in planning events and implementing initiatives supporting University goals for the student experience and student success. UPC functions as an agency of the Student Government Association (SGA).

Essential Functions

  • Serves as primary advisor to UPC and may advise one or more Registered Student Organization Council (RSOC) as assigned/as needed. Provides guidance on student-initiated member recruitment and retention and event planning (including policy and procedure adherence, risk management, procurement, travel, and budget development and management). Assists group leaders with developing assessment plans for organizational effectiveness and for planned events. Ensures understanding and adherence to related compliance requirements and to provisions of the Code of Student Conduct. Monitors related budgets and produces reports, as required.
  • Participates in and/or lead Student Engagement and Leadership (SEL) planning efforts in support of major campus events, including but not limited to: Fall and Spring Welcome programs, New Students Orientation and Transitions, Homecoming, Parents and Family Weekend, Spring Concert, and Commencement. Provides event logistical support, as needed. Supervises and supports night and/or weekend activities on site.
  • Ensures that related student groups/Councils are informed on essential risk management principles and practices. Documents that group members have received applicable risk management training. Documents risk management training and related follow-up actions. Ensures compliance with risk management policies and best practices and advocates for necessary risk management practices. Assists with SEL risk management reporting.
  • Ensures UPC and other assigned groups/Councils receive and complete training requirements as prescribed by SEL and/or the University. Ensures access by groups to related resources and reference materials. Updates and keeps current all related information and materials. Documents these efforts as required by SEL for reporting purposes. Assists in development and implementation of SEL staff and student group multi-modal training plans, online modules, and the like, as requested.
  • Ensures that UPC and assigned Councils (and respective Registered Student Organizations) learn, implement, and routinely practice positive, effective and collaborative working relationships with associated SEL staff and other campus stakeholders. Monitors the quality of these working relationships and provides guidance for improvement, as needed. Serves as primary staff liaison for assigned groups to other campus departments and programs. Assigned groups may include the UMass Police Department, the Black Mass Communications Project, etc.
  • Applies and conforms to internal financial policies to ensure transactions are processed properly (e.g. Tax, Human Resources, Legal, and Federal). Ensures accuracy of recorded data through the use of analytical reports and reconciliations. Develops and manages budget for amounts between $251,000-$500,000 in Revenue Operations, Gifts/Endowments, and the Student Activities Trust Fund (SATF) to include forecasting. Monitors and reports variances/problems and recommend solutions to the Student Affairs and Campus Life Finance office.
  • Participates in the SEL on-call rotation as assigned.

    • Other Functions

  • Performs related duties as assigned or required. Understands responsibilities with respect to Title IX, Clery and other compliance requirements.
  • Demonstrates capacity, skill, and willingness to engage students and contribute to student success.
  • Understands responsibilities with respect to conflicts of interest and behaves in ways consistent both with law and with University policy.
  • Contributes toward creating a positive and respectful workplace. Uses access to sensitive and/or not yet public University -elated information only in the performance of the responsibilities of position and exercises care to prevent unnecessary disclosure to others.

    • Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's Degree and three (3) years’ post-degree work experience including risk management, event planning and/or compliance.
  • Excellent knowledge and application of best practices related to university-based risk management and mandated compliance requirements.
  • Proven ability to effectively train constituents using multiple methods and tools, including online applications, which respond effectively to diverse learning styles.
  • Superior presentation and interactive communication skills, listening and speaking, with individuals and in group settings.
  • Excellent ability to establish positive and effective working relationships with diverse populations. Possess sensitivity to culturally diverse and marginalized populations.
  • Proven ability to effectively manage multiple concurrent priorities within established time frames.
  • Familiarity and level of comfort with Google Docs, MS Word, Excel, PowerPoint, and other productivity software.
  • Driver's license and ability to travel as needed.

    • Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

    • Master's Degree in a related field but not limited to Higher Education Administration, Business Administration, or Public Administration.

    Physical Demands/Working Conditions

    • Ability to lift 30 pounds and stand for long periods of time on a limited basis.

    Work Schedule

  • Typical work schedule of Monday-Friday, 8:30am-5:00pm, with occasional nights and weekends to support and supervise on-campus events.
  • Required to participate in on-call rotation.

    • Salary Information

    Level 26

    PSU Hiring Ranges

    Special Instructions to Applicants

    Along with the application, please submit a resume, cover letter and contact information for three (3) professional references. The search will remain open until filled.

    UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

    Advertised: Apr 4 2023 Eastern Daylight Time
    Applications close:

    Organization

    The University of Massachusetts Amherst is one of the preeminent public research universities in America. Nestled in idyllic Amherst, Massachusetts—often called “The top college town in North America”—the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. 

    As one of the nation's top public research universities – as measured by national and international rankings, academic citations, and research funding – the campus spends more than $180 million on research each year, demonstrating its contribution to the nation’s position as a technological and economic leader. The university works in conjunction with academic, government, and private partners to translate new knowledge and scientific discoveries into technical innovations and scholarly works that create opportunities for students, faculty and the public. 

    Eight schools and colleges offer more than 85 undergraduate majors, 68 master’s and 48 doctoral degree programs, many counted among the top programs in the nation and world. UMass Amherst is also home to New England's premier honors college.

    The 1,159 full-time faculty members are dedicated teachers and world-renowned researchers and the campus has regularly been listed among the top performers in terms of faculty awards. With over 24,000 students from all 50 states and over 70 countries, the student body is the most academically successful in the history of the campus. Students participate in 240 organizations, 21 NCAA Division I athletic teams, extensive intramurals, living-learning residence halls, community service, and internships. With one of the largest residential life systems in the nation, UMass Amherst houses approximately 12,000 students on campus. The university is enjoying a facilities renaissance, including new buildings in the sciences, the arts, and recreation. UMass Amherst is part of the Five College consortium with Smith, Mount Holyoke, Hampshire and Amherst colleges.

    As an employer, the University of Massachusetts Amherst is a national leader in developing family-friendly policies, benefits and amenities designed to help faculty members develop both productive careers and satisfying personal lives. The university offers one of the nation’s most generous parental leave policies. The university is also part of the Academic Career Network, a regional consortium formed to serve dual-career couples and encourage greater diversity in the academy.

     

    Company info
    Website
    Telephone
    4135454894
    Location
    181 PRESIDENTS DR
    Whitmore Administration Building
     Amherst
    Massachusetts
    01003
    US
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