Graduate Student Affairs Officer, Jurisprudence and Social Policy Program About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Berkeley Law offers a program of graduate study in law and society, leading to the Ph.D. degree in Jurisprudence and Social Policy (JSP), a research center, the Center for the Study of Law and Society (CSLS) and an Undergraduate Legal Studies (LS) major in the same administrative unit. These units are located in 2240 Piedmont Avenue and share administration and operational support services.

The Graduate Student Affairs Officer performs a wide range of student services duties and responsibilities for the Jurisprudence and Social Policy Ph.D program. This position provides assistance to the dean / chair, faculty, and students in academic advising, recruitment, admissions, financial aid, visa / immigration matters, the evaluation and awarding of fellowships and block grant funds, student orientation and events, career counseling, and related programs.

Application Review Date

The First Review Date for this job is: April 18, 2023

Responsibilities

Academic Advising & Progress of Enrolled Graduate Students:

• Applying professional Student Services concepts, provides JSP graduate student support on a variety of issues including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs, and graduation.
• Reviews students' progress and advises students and faculty on requirements for degree completion.
• Identifies students with progression problems and recommends interventions.
• Serves as a liaison to the Graduate Division staff (and Law School student services office as appropriate) in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
• Maintains all departmental graduate students records and files, including records of dissertation and qualifying exam (QE) committees.
• Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
• Initiates constitution of Ph.D. qualifying examination committees to ensure departmental requirements are met
• In consultation with the Head Graduate Advisor, writes and updates the Graduate Program guide and updates the online Academic Guide.
• Serves as department resource for graduate matters.
• Advises students and faculty on departmental, Graduate Division, and university policies and procedures.
• Makes recommendations for the improvement of department procedures regarding all aspects of the graduate student experience.
• Analyzes the educational and administrative impact of proposals and changes to the course program.

Fellowships and Financial Aid:

• Advises students on department five-year fellowship package terms and financial aid options on campus.
• Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards.
• Monitors and verifies funding available for students, including comprehensive and complex roster of departmental funds, Graduate Division-managed funds, and Graduate Division Block Grant.
• Tracks individual student fellowship packages to manage the distribution of non-departmental graduate student funding in conjunction with departmental resources to ensure full distribution of student funding each semester.
• Verifies student enrollment data required for fellowships and funding.
• Together with the Berkeley Law Financial Aid office processes disbursement of funds via Student Information System (SIS).
• Maintains department records regarding student fellowship tracking.

Admissions:

• Manages and facilitates the process of the application cycle. This includes the areas of application processing, document management, advising and prospective student communication, and materials development.
• Advises prospective applicants on necessary academic preparation, appropriateness of program as it pertains to the prospective applicant's goals.
• Prepares application files for reader evaluation. This includes areas of application processing and document management.
• Researches and resolves admissions issues and discrepancies that arise.
• Documents results in the database, and notify applicants of any missing materials.
• Collects and processes missing materials as received to complete files.
• Coordinates and documents Admissions Committee recommendations.
• Prepares admitted applicant files for Graduate Division approval.
• Initiates and arranges prospective students visits to Berkeley.

Events:

• Plans and implements complex, high-visibility student events, such as commencements and new student orientations.
• In coordination with relevant staff, faculty and students, plans and implements select graduate student events, including visit day, new student orientations, graduate student forums, and workshops. Coordinates commencement details with Berkeley Law for PhD recipients and serves as primary contact for Ph.D. student participation in the annual ceremony.
• Attends department graduate student events, as required.

Professional Development:

• Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs. In consultation with supervisor, identifies and implements annual professional development goals. Examples might include special projects, or participating in professional associations, training programs, or campus committees.
• May participate in and attend workshops and seminars focusing on topics such as professional skills development, planning in higher education, and developing and maintaining expertise on various computer systems and computer software.

Required Qualifications

• Working knowledge of advising and counseling techniques.
• Strong verbal and written communication skills.
• Excellent interpersonal skills, including demonstrated experience in multicultural competencies, ability to work in diverse populations and collaboratively in teams.
• Ability to accurately interpret policies and procedures to students and faculty.
• Thorough knowledge and experience working with a diverse student population and commitment to strategies to support student diversity.
• Strong skills in judgment and decision-making, problem identification, and problem solving.
• Ability to keep track of and communicate program concentrations and department's complex funding support plan.
• Strong computer skills, including knowledge and proficiency of Google suite, Microsoft suite, and database software; ability to learn new systems and software.
• Proficiency with and/or ability to learn new technology; ability to train others to use new technology.
• Strong attention to detail and commitment to accuracy.
• Service oriented, with ability to remain courteous at all times.
• Ability to exercise consummate discretion regarding management of confidential student records and privileged information within the department.
• Advanced knowledge of policies and procedures pertaining to graduate study and professional education; thorough knowledge of or ability to learn of university policies, procedures, processes and requirements.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience providing a wide range of student services duties and responsibilities for an academic department, school, college, or organization.
• Experience working in academic advising, recruitment, admissions, financial aid, student orientation and events, career counseling, and related programs.

Preferred Qualifications

• Knowledge of and/or ability to learn University-specific computer application programs and knowledge of and/or ability to learn University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Education/Training:

• Academic advising experience at the graduate level preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r" href="https://apptrkr.com/get_redirect.php?id=4068255&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html" style="font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline" target="_blank">Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $67,000.00 - $80,000.00.

This is a full-time (40 hours/week), career position, and eligible for full UC benefits. This is an exempt, monthly paid position. The annual salary is commensurate with experience. This position is eligible for 20% (1 day/week) remote capability.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.





To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=51436&PostingSeq=1









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