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Grants Specialist (Division of Research & Graduate Programs - Medicine)

Job Details

Job Title: Grants Specialist (Division of Research & Graduate Programs - Medicine)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 54521

College of Medicine Division of Research and Graduate Programs


Assists in the coordination of research proposal activities for the Department of Biomedical Sciences (BMS) by providing support for faculty, postdoctoral researchers, students, and staff applying for extramural funding and transferring awards. Activities include review and analysis of proposal documents; development of budgets; interpretation of sponsor guidelines and requirements; assistance in understanding College of Medicine (COM) and University policies and procedures; and assistance in processing proposals and correctly routing them through final submission. Facilitates coordination between COM faculty and staff, FSU Office of Research, and sponsor personnel as needed. Creates and maintains proposal files and compiles information for database entries on contract and grant activity, as well as other office activities that are tracked for various reporting purposes. Works with PIs and FSU Office of Research to facilitate sponsor awards and OMNI project set up.

Coordinates post award activity with BMS PIs, BMS administration and COM Research Accounting to ensure proper and timely adherence to project budgets, compliance and deadlines.

Participates in COM Pre-Post meetings and SRA training opportunities. Participates in research administration training and maintains applicable University certification(s). Maintains a working knowledge of the research expertise and interests of BMS faculty.

Special projects and other duties as assigned.


Bachelor's degree and one year experience; or a high school diploma/equivalent and experience equal to five years. (Note: post-high school education can substitute for experience at the equivalent rate.)

  • Experience with effective customer service skills.
  • Experience with communicating effectively, verbally and in writing.
  • Experience with Microsoft Excel, Word, and Adobe.
  • Ability to establish and maintain effective working relationships.
  • Ability to meet project deadlines.
  • Ability to perform accurately in a detail-oriented environment.
  • Ability to prioritize, organize, and perform multiple work assignments simultaneously.
  • Experience with compiling, reviewing and reconciling data for accuracy, completeness, and compliance.

This position requires successful completion of the eSPEAR certification series within the first six months from start date.

Preferred Qualifications
  • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
  • Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
  • Knowledge of federal, state, and private sources for contract and grant funds.
  • Skill in preparing clear and concise reports, policies, procedures, correspondences, and other written materials.
Other Information

Ideal Candidate
The ideal candidate for this position is one who brings grants and contracts experience to the role, and who is skilled at communication and collaboration. The ideal candidate is also detail-oriented, organized, adaptable to changing situations, and has excellent reading comprehension skills.

Typical Day in This Position
There isn’t one! Pre-award proposal development support is the primary activity for the position, but there are many different tasks associated with that support. A work day could include working with a researcher to develop a project budget, communicating with FSU approvers and sponsors to clarify requirements and policies, reviewing grant opportunities, assisting document development, preparing and coordinating proposal submittal in FSU’s research administration system, collaborating with the COM post award and other college research administration teams, transferring proposal data to our internal database, and assisting with College of Medicine research events. There are also numerous training and professional development opportunities available.

First 6 Months
The first six months will be spent in intensive training. FSU eSPEAR training will provide an understanding of the institutional research administration processes and requirements, and COM-specific training and job shadowing will provide exposure to our research enterprise, identify internal expectations, and develop familiarity with COM researchers and sponsors.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is $45,000, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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