Business Services Professional (Entry – Intermediate Level) – Medical Oncology - 29306 University Staff

Description
University of Colorado Anschutz Medical Campus

School of Medicine | Division of Medical Oncology

Official Title: Business Services Professional (Open Rank)

Working Title: Business Services Professional (Entry – Intermediate Level) – Medical Oncology

Position: #00807804 – Requisition: #29306

Job Summary:

This is an opportunity to join The Division of Medical Oncology at the University of Colorado Anschutz Medical Campus in a fast-paced Business Services role, with

responsibilities in the areas of calendar management, travel arrangements, expense reimbursements, credentialing and medical licenses, facilities requests, procurement, coordinating events, scheduling, and coordinating candidate recruitment visits.

Key Responsibilities

Serve as the primary contact for Division regarding administrative support of faculty and disease groups. Travel arrangements, expense reimbursements, management and tracking of CME funds. Provides information and instructions to obtain or update National Provider Identifier (NPI) number as well as DEA registration and renewals.
• Processing reimbursements for faculty for expenses and travel.
Support ongoing credentialing matters providing administrative support to existing providers to ensure medical licenses, prescriptive authority, board certifications, training and evaluations are complete and up to date for reappointment with UCH, CU Medicine, and other medical facilities as necessary.
• Front line support and customer service to Division faculty, staff, students, and walk-in visitors. This includes answering phones and emails.
• Using a university procurement card to assist with purchasing needs.
• Scheduling and coordinating events and recruitment visits.
• Helping Human Resources to schedule faculty interviews and campus visits.

Why Join Us:

The Division of Medical Oncology at the University of Colorado Anschutz Medical Campus; we provide innovative cancer research with interdisciplinary compassionate care. We have over 80 faculty members, more than 50 researchers, 668 cancer publications, and over $5 million in peer-reviewed funding. For more details, please visit our website at:

https://medschool.cuanschutz.edu/medical-oncology

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications

Entry Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

Intermediate Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of professional level experience in an administrative role.

Applicants must meet minimum qualifications at the time of hire.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications

Experience providing front desk administrative support to high level executives working with faculty (clinical physicians), staff, and students within a higher education academic campus environment and/or working in a healthcare, or health sciences related field, oncology administrative experience preferred. Experience creating detailed expense reports to reconcile charges on procurement cards and submitting reimbursement requests. Experience with HR/Finance systems (e.g., COGNOS, HCM, and PeopleSoft, Concur Travel & Expense).

Knowledge, Skills, and Abilities

Outstanding customer service, oral and written skills. Must possess a professional and calm demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision. Resourceful member of administrative team coordinating with A-team colleagues. Ability to prioritize tasks and make decisions under pressure. Strong organizational skills with attention to detail and accuracy. Ability to establish and maintain effective working relationships with a wide variety of individuals and groups within the university and externally. Ability to effectively explain processes and procedures. Demonstrated commitment and ability to advance diversity and inclusion. Working Knowledge in current and evolving technology utilized by the program (i.e., Doodle and Zoom for meeting management, Adobe Acrobat Pro for documents. Optional: Working knowledge of clinical/medical terminology. Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects. Ability to maintain confidentiality and exercise appropriate discretion with information. Responsible for protection of highly confidential and sensitive information including HIPAA protected information. Excellent time management, daily electronic mail organizational skills, and ability to manage and implement multiple projects along with ability to move from one task/duty to another without errors despite frequent interruptions. Ability to produce accurate and timely work products and ensuring accountability. Event planning experience. Advanced skills in Microsoft Office Suite. Proficiency with word processing, spreadsheet, and scheduling software. Excellent internet research skills and attention to detail. Ability to manage budgets and develop financial reports.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
2. Curriculum vitae / Resume
3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Wendie Knowles, Medical Oncology Human Resources, Wendie.Knowles@cuanschutz.edu

Screening of Applications Begins:

Screening of applications begins immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level: $49,572 - $63,056

Intermediate Level: $53,946 - $68,619

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Unit-Specific Exemptions:

• Anschutz Campus – Accommodations may be granted for medical or religious reasons.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Aurora Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20214 - SOM-MED-ONC GENERAL OPERATIONS

Schedule: Full-time

Posting Date: Mar 15, 2023

Unposting Date: Ongoing Posting Contact Name: Wendie Knowles, Medical Oncology Human Resources Posting Contact Email: Wendie.Knowles@cuanschutz.edu Position Number: 00807804





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